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Best 15 Work Management Software

Best work management software

Looking for a work management software that follows the adage of a solid project workflow?

Creating a workflow is much more than merely creating tasks and allocating resources. It involves being able to streamline processes, allocating the right resources, and setting realistic deadlines.

Undeniably, common project workflow problems such as inadequate communication, inaccurate time estimates, or poor management may crop up during project execution. Also, inefficient faulty processes that hinder smooth project delivery may emerge.

An ideal workflow coupled with a good workflow management tool helps streamline everyday processes, improve productivity, and ensure sure-shot project success.

In this blog, we discuss the top workflow management tools that you can choose from to get your project off and running.

A Quick Look at Top Work Management Software & Their Key Features

Software Features Pricing
ProProfs Project Custom workflows

AI-powered reports

Task comments & file sharing

Gantt Chart, Kanban Board, & Shared Calendar

Essentials - $2/user/month
Premium - $4/user/month
Asana Simple and intuitive dashboards

Personalized customer support

Effortless time tracking

Collaborative platform

Multiple project views

Basic - $0
Premium - $13.49/user/month
Business - $30.49/user/month
Trello Easy drag and drop

Progress meter checklist

file sharing

Activity dashboard

Basic - $0
Premium - $13.49/user/month
Business - $30.49/user/month
Wrike Document management

Chats and discussions

Transparent project workflow

Seamless team communication

Free - $0
Professional - $9.80/user/month
Business - $24.80/user/month
Enterprise - Available on request
Airtable Unlimited workspaces

Customized views

Database functionality

Project alerts and notifications

Free - $0
Plus - $12/user/month
Pro - $24/user/month
Enterprise - Available on request
Smartsheet Automated workflows

Private sheets and reports

Reminder scheduling

Resource management

Pro - $7/user/month
Business - $25/user/month
Enterprise - Available on request
Teamwork Activity management

Alerts and notifications

Ready-to-use templates

Milestone tracking

Free Forever - $0
Deliver - $12.25/user/month
Grow - $22.5/user/month
Scale - Available on request
ClickUp Task management

Process management

Time tracking

Task dependencies

Free Forever - $0
Unlimited - $5/member/month
Business - $9/member/month
Business Plus - $19/member/month
Enterprise - Available on request
Taskworld Instant messaging/chat

Interactive dashboard

Task comments

File management

Professional - $10/user/month
Business - $22/user/month
Enterprise - Available on request
Basecamp Workflow scheduling

Real-time group chat

Document management

Activity dashboard

Basecamp Personal - $0
Basecamp Business - $99/month
Zoho Process management

Activity tracking

Alerts and notifications

CRM capabilities

Available on request
Jira Automate tasks and resources

Enterprise-grade security

Mobile-friendly

Intelligent project reports

Customizable workflows

Free - $0
Standard - $7
Premium - $14
Enterprise - Available on request
ActivaCollab, LLC Task management

Client management

Mobile friendly

Time tracking

Free - $0
Plus - $7.5 (3 users)
Pro - $6.25/member/month
Clarizen Activity management

Custom fields access

Useful reports and analysis

Template customization

Unlimited edition - Available on request
Enterprise edition - Available on request
Accelo, Inc Milestone tracking

Project scheduling

Task management

Resource management

Plus - $24/month/user/product
Premium - $39/month/user/product

What is Work Management?

Work management refers to establishing a structure for streamlined processes and coordinated team efforts. It involves planning, creating, and tracking tasks across multiple projects with ease.

With a solid work management structure in place, teams exhibit better efficiency and productivity. Also, team members enjoy increased project transparency, enabling them to perform to their optimum capacity, thus leading to project success.

Must-have Features of a Work Management Software

Let’s take a look at some key features that a work management software must-have.

a. Resource Management

Resource management refers to the accurate allocation of both tangible and intangible resources. These may include people, equipment, and facilities that are allocated such that they are best utilized for enabling successful project delivery. For this, a work management software enables you to plan and monitor the utilization of these resources in the most efficient manner.

b. Project Planning and Scheduling

Merely planning and scheduling a project will not ensure project success. The schedule and resources allocated to each task of a project must be crystal clear for all stakeholders and team members within an organization. This helps team members stay aware of project timelines, task responsibilities, and approaching deadlines, ensuring timely completion of projects.

c. Insightful Reports

Project reports help you monitor project progress and overall team performance. With a good work management tool, you can access actionable reports instantly. Besides, these built-in reports are completely reliable and ensure the best analytics that leads to the best possible strategic decisions. Moreover, you may access these reports as and when you need them – weekly, monthly, or yearly.

d. Collaborative Features

Collaborative features such as instant messaging, feedback sharing, and file sharing are indispensable for executing projects across teams and departments. It helps coordinate efforts and enhances communication for delivering multiple projects simultaneously. An intuitive dashboard of such tools ensures that projects are delivered on time and as expected.

e. Time tracking

Time tracking is essential for project execution. It helps stay informed about which team members are engaged in which project tasks and activities. It helps measure a team member’s productivity, further increasing team efficiency with solid time tracking.

Also Read: 20 Best Task Management Tools of 2021

How to Choose the Work Management Software

Selecting an ideal tool involves considering a few things that ensure that you only go ahead with the best tool for your organization.

1.1 Feature-Rich

A good work management tool boasts features such as project visualization, time tracking, task automation, detailed reporting, collaboration, and invoicing. With these, you can create tasks, assign resources, and define deadlines more effectively. This ensures streamlined processes and better team productivity.

1.2 Honest & Recent User Reviews

Look for honest and reliable user reviews. Users will most often provide you with their personal experience of using a tool and its features. This helps you take an informed leap of faith when it comes to choosing a tool for your project and team needs. Also, make sure that reviews have been published in recent times. 

1.3 Listed on Top SaaS Websites

Top Saas websites lend credibility to a specific tool and its features. It ensures that a tool is genuine and offers features that ease overall project management. You can get a quick overview of a tool’s best features and also compare it with other tools in one place.

1.4 High Ratings

Users often leave ratings for a specific tool, helping you to get an idea of a tool’s capabilities at a glance. Select a tool that has consistently high ratings across websites. Watch out for high ratings in terms of task management, automation, workflow visualization, etc.

1.5 Trial Version

As a best practice, it is wise to try a tool before onboarding it. Jumping to onboard a tool may land you in uncertain and unexpected scenarios, which may cost you heavily in terms of cost and time. Thus, get hands-on experience of a tool and get familiarized with its functions and scope to ensure that it works best for your project needs.

Top 3 Things that the Best Work Management Software Should Have?

Here are the top 3 things you should look out for in the best work management software.

1. Ease of use

When you go ahead to onboard a tool, its ease of use is paramount. Think about it. Why would you want to onboard a tool that is difficult to use, that too, to ease your management needs? Thus, while selecting a tool, ensure that the tool is easy to onboard and navigate by teams of all sizes.

2. Reasonably priced

Onboarding a good work management tool comes at a cost. Yes, the tool should be power-packed with features that enable a smooth-flowing project. But, the tool should also be pocket-friendly and not turn onto an overburdening cost as time progresses. An affordable tool ensures its long term adoption.

3. Feature-rich

The best work order management software must be packed with solid features that enable a smooth-running project. Each tool offers specific features unique to a particular project and team needs. It’s not necessary that a tool that worked well for someone might work well for you as well. Thus, choose a tool that complements your needs as a project manager.

List of Best Software for Work Management

Here is a rundown of top work management tools that you can choose from to streamline your workflows and ease team collaboration.

Let’s explore.

1. ProProfs Project

ProProfs is a feature-rich work management tool

ProProfs is a feature-rich work management tool. It allows you to manage tasks across multiple projects and deliver projects from one shared space. You can create, prioritize, and track tasks easily using interactive views such as Gantt charts, Kanban boards, Calendar view, and List view. To simplify work, you can prioritize tasks and automate recurring tasks that take up unnecessary time, enabling a productive day at work. The tool lets you coordinate team members and processes effortlessly. Overall, it is an all-in-one tool for daily workload management.

Features:

  • Automation for recurring tasks
  • Simple and intuitive interface
  • Awesome task management capabilities
  • Task prioritization for urgent and important tasks
  • Multiple views for real-time project updates
  • Actionable reports to identify gaps
  • Real-time alerts and notifications

Pricing:

Essentials – $2/user/month

Premium – $4/user/month

What we liked: The tool is surprisingly easy to use.

What could be better: Would be great if it could have more third-party integrations.

2. Asana

Asana is a feature-rich work management tool

Asana lets you get a clear overview of all your tasks and resources at a glance. You can drag and drop tasks and assign or re-assign resources with ease. The tool also allows you to choose task count, hours, and points for estimating the effort that a specific task requires. It is a great tool for streamlining processes, thus saving time while directing efforts towards the right project processes.

Features:

  • Milestone tracking
  • Third-party integrations to support processes
  • Get insightful reports instantly
  • Track multiple projects in one place
  • Task templates to get started immediately
  • Portfolio management
  • Unlimited dashboards

Pricing:

Basic – $0

Premium – $13.49/user/month

Business – $30.49/user/month

What we liked: This tool for work management gives a clear overview of all the tasks instantly.

What could be better: Better time tracking capabilities.

3. Trello

Trello is best work management system

One of the top work management solutions today, Trello lets you collaborate across teams and departments, making team coordination easier. You can manage and organize tasks from anywhere and anytime. Also, you can create and customize workflows for specific tasks and teams. The tool offers robust features for teams of all sizes, making it an excellent tool for scaling businesses.

Features:

  • Custom workflows
  • No-code automation
  • Dashboard and timeline views
  • Custom fields
  • Easy to use interface
  • Priority support
  • Advanced checklists

Pricing:

Free – $0

Standard – $6/user/month

Premium – $12.5/user/month

Enterprise – $17.5/user/month

What we liked: Awesome tool that enables effortless collaboration.

What could be better: Can get cumbersome while handling multiple projects.

4. Wrike

Wrike is best work management tool

Wrike provides a complete work management solution for businesses. It helps teams effortlessly meet deadlines with robust task and subtask management. Also, you can utilize its resource management capability for accurate resource allocation. This enables efficient project management and optimum utilization of the available resources. Get your hand on the tool’s powerful and interactive dashboard for visualizing projects and staying on track always.

Features:

  • Custom workflows
  • Automation capabilities
  • Branded workspace
  • Gantt chart project visualization
  • Real-time reports
  • Workload charts
  • User-friendly interface

Pricing:

Free – $0

Professional – $9.80/user/month

Business – $24.80/user/month

Enterprise – Available on request

What we liked: Effective project tracking.

What could be better: Pre-built templates.

5. Airtable

Airtable  is best work management software

Airtable is a workspace for all your workflow management needs. The project management software has everything you need to manage all your projects under one roof, i.e., the Airtable dashboard. Its spreadsheet-like interface makes it easy to navigate, while its database capability makes it a powerhouse of work management features. You can rely on the tool for scaling your business while never losing focus on everyday workflow requirements.

Features:

  • Grid, Calendar, Gallery views
  • Personal and locked views
  • Ready-to-use templates
  • Insightful reports
  • Automation capabilities
  • Synced tables
  • Unlimited workspaces

Pricing:

Free – $0

Plus – $12/user/month

Pro – $24/user/month

Enterprise – Available on request

What we liked: Awesome collaborative interface.

What could be better: Project visualization can be improved.

6. Smartsheet

Smartsheet is best work management system

Smartsheet allows you to manage multiple project portfolios in one place. It allows you to create and track workflows that enable a free-flowing project. You can create scalable workflows that also suit individual preferences, enabling better team efficiency. It empowers team members to deliver projects without ever having to face an inconsistent and unpredictable workflow.

Features:

  • Grid, Gantt, Card views
  • Private sheets and reports
  • Task dependencies
  • Custom branding
  • Cell and column formulas
  • Event reporting
  • Unlimited automation

Pricing:

Pro – $7/user/month

Business – $25/user/month

Enterprise – Available on request

What we liked: Amazing task tracking ability for enhanced team accountability.

What could be better: Could be improved to be more user-friendly.

7. Teamwork

Teamwork  is best work management tool

Teamwork gives you a complete picture of how your projects are moving forward, right from project initiation to its closure. You can seamlessly manage projects and clients on one platform, ensuring nothing slips through the cracks. The tool offers solid milestone tracking ability, making progress tracking easier and more efficient.

Features:

  • Time tracking
  • Invoicing
  • Tableview
  • Milestone tracking
  • Task management
  • Messages
  • Resource scheduling

Pricing:

Free Forever – $0

Deliver – $12.25/user/month

Grow – $22.5/user/month

Scale – Available on request

What we liked: Offers features that enable seamless client management.

What could be better: Project visualization.

8. ClickUp

Clickup is best work management system

Whether you‘re looking for resource management, task automation, or timeline view, ClickUp has you covered. It is a robust work management software that offers features enabling you to create, track, and deliver projects with ease. With its simple and intuitive dashboard, you can customize the workflow of each project. This way, your workflow is fine-tuned to suit your project and team needs at all times.

Features: 

  • Sprint management
  • Resource management
  • 24/7 support
  • Custom fields
  • Automation capabilities
  • Personalized admin tracking
  • Timelines and mind maps

Pricing: 

Free Forever – $0

Unlimited – $5/member/month

Business – $9/member/month

Business Plus – $19/member/month

Enterprise – Available on request

What we liked: Task management capabilities.

What could be better: Project reports. 

9.Taskworld

Taskworld is best work management software

One of the best management applications, Taskworld lets you bring teams together to work towards a common goal without a hitch. You can create, assign, and prioritize work to specific team members from the tool’s intuitive dashboard. Also, you can identify potential gaps timely by effectively tracking project progress with visual task management on the project timeline. Moreover, collaboration becomes easier with its instant messaging capabilities.

Features:

  • Task management
  • Unlimited workspaces
  • Chat functionality
  • Performance reports
  • Time tracking
  • Team messaging
  • File management

Pricing:

Professional – $10/user/month

Business – $22/user/month

Enterprise – Available on request

What we liked: Great for task organization amid multiple projects.

What could be better: UI can be made simpler.

10. Basecamp

Basecamp  is best work management tool

Basecamp is an all-in-one online work management software for managing work for remote teams. It lets you collaborate with team members, irrespective of where they are. You can chat in real-time or message them directly to discuss roadblocks and escalate projects. Keep track of tasks and discussions easily over its simple and intuitive interface. The tool simplifies task management with real-time task updates and alerts, and notifications on the go.

Features:

  • Real-time chat and messages
  • File storage capacity
  • Alerts and notifications
  • Custom roles and permissions
  • Mobile friendly
  • Check-in questions
  • Hill charts

Pricing:

Basecamp Personal – $0

Basecamp Business – $99/month

What we liked: Crystal-clear task responsibilities.

What could be better: Emails could be integrated with the tool.

11. Zoho

Zoho is top work management software

Zoho helps team members communicate and collaborate effectively with each other. You can streamline processes and coordinate team efforts to enable projects that lead to sure-shot success. The tool integrates beautifully with emails to enable solid customer relationship management, syncing history for potential and existing customers.

Features:

  • File management
  • Chat functionality
  • Customer database
  • Customizable fields
  • CRM capabilities
  • Third-party integrations
  • Process management

Pricing:

Available on request

What we liked: Best for effortless CRM.

What could be better: Tool navigation can be made easier.

12. Jira

Jira  is top work management tool

Jira helps you drive your team towards functional scalability effortlessly. The tool’s customizable workflows allow you to customize the workflow as per your team’s pace and capabilities. Its automation functionality offers easy task creation, resource allocation, and dependency settings, taking unnecessary work off your table. The tool provides seamless change management that helps you adapt to new processes in no time.

Features:

  • Capacity planning
  • Great customer service
  • Enterprise-grade security
  • Single sign-on
  • Easy-to-use workload management tool
  • Insightful reports
  • Project roadmaps

Pricing:

Free – $0

Standard – $7

Premium – $14

Enterprise – Available on request

What we liked: Its change management functionality.

What could be better: Third-party integrations.

13. ActiveCollab, LLC

ActiveCollab  is best work management tool

ActiveCollab lets you effortlessly create tasks and set task dependencies from anywhere and anytime. Its automatic task scheduling helps you direct your efforts towards those tasks that require your expert attention. You can hold unlimited discussions and notes to enable a smooth flowing project throughout a project’s life cycle. Also, you can set and track milestones, ensuring the best possible route for acing multiple projects.

Features:

  • Time reporting
  • Resource availability reports
  • Hassle-free invoicing
  • File sharing on the move
  • Automation capabilities
  • Notes and discussions
  • Real-time alerts and notifications

Pricing:

Free – $0

Plus – $7.5 (3 users)

Pro – $6.25/member/month

What we liked: Responding to project hiccups is made easier with the tool’s discussions and notes capabilities.

What could be better: Search functionality.

14. Clarizen

Clarizen is best work management tool

A complete work management tool, Clarizen offers something for everybody. Its workflows can be customized for every use case. The tool’s project views help establish accountability, leaving no scope for uncertainties and unexpected problems. It offers cross-project visibility, enabling project managers to manage tasks and resources across teams and departments.

Features:

  • Customizable workflows
  • Customizable templates
  • Workforce management
  • Time tracking
  • Project scheduling
  • Simple to use interface
  • Activity tracking

Pricing:

Available on request

What we liked: Amazing workforce management capabilities.

What could be better: Integration with third-party applications.

15. Accelo, Inc

Accelo is best work management software

Accelo, Inc offers a platform that helps you plan projects and track their outcomes proactively. Take client relationship management a notch higher with the tool’s amazing client work management capabilities. The tool is amazing for keeping team members and clients on the same page with project progress, ensuring an active role in leading projects to the finish line.

Features

  • Client work management
  • Automation capabilities
  • Interactive dashboard
  • Activity management
  • Alerts and notifications
  • Hassle-free invoicing
  • Team scheduling

Pricing

Plus – $24/month/user/product

Premium – $39/month/user/product

What we liked: The tool’s automation capabilities are impressive.

What could be better: Customer support.

Comparison of Best Work Management Tools

Software Task Management Resource Management Ease-of-use Time Tracking Real-time Alerts & Notifications Customizable Workflows
ProProfs Project Yes Yes Yes Yes Yes Yes
Asana Yes Yes Yes Yes Yes Yes
Trello Yes Yes Yes Yes Yes Yes
Wrike Yes Yes Yes Yes Yes Yes
Airtable Yes Yes No Yes Yes Yes
Smartsheet Yes Yes No Yes Yes Yes
Teamwork Yes Yes Yes Yes Yes Yes
ClickUp Yes Yes Yes Yes Yes Yes
Taskworld Yes Yes Yes Yes Yes Yes
Basecamp Yes Yes Yes Yes Yes Yes
Zoho Yes Yes Yes Yes Yes Yes
Jira Yes Yes Yes Yes Yes Yes
ActivaCollab, LLC Yes Yes No No Yes Yes
Clarizen Yes Yes Yes Yes Yes Yes
Accelo, Inc Yes Yes No Yes Yes No

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About the author

David is a Project Management expert. He has been published in Jeffbullas.com, Hr.com, and eLearningIndustry. As a project planning and execution expert at ProProfs, he has offered a unique outlook on improving workflows and team efficiency. Connect with David for more engaging conversations on Twitter, LinkedIn, and Facebook.