{"id":11461,"date":"2018-01-30T10:40:16","date_gmt":"2018-01-30T10:40:16","guid":{"rendered":"https:\/\/www.proprofs.com\/c\/?p=11461"},"modified":"2026-01-14T09:20:52","modified_gmt":"2026-01-14T09:20:52","slug":"how-to-make-your-team-more-productive","status":"publish","type":"post","link":"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/","title":{"rendered":"How Project Collaboration Software Can Make Your Team More Productive"},"content":{"rendered":"\n<p><span style=\"font-weight: 400;\">What causes low productivity at work?<\/span><\/p>\n\n\n\n<ul><li style=\"font-weight: 400;\"><em><span style=\"font-weight: 400;\">Unmotivated or stressed employees?<\/span><\/em><\/li><li style=\"font-weight: 400;\"><em><span style=\"font-weight: 400;\">Insufficient skills to get the job done?<\/span><\/em><\/li><li style=\"font-weight: 400;\"><em><span style=\"font-weight: 400;\">Inefficient time management?<\/span><\/em><\/li><li style=\"font-weight: 400;\"><em><span style=\"font-weight: 400;\">Inadequate team collaboration?<\/span><\/em><\/li><li style=\"font-weight: 400;\"><em><span style=\"font-weight: 400;\">Bad work pressure management?<\/span><\/em><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">Among these reasons, do you know what affects productivity the most? Inadequate team collaboration.<\/span><\/p>\n\n\n\n<blockquote class=\"wp-block-quote\"><p><span style=\"font-weight: 400;\">Did you know that team productivity improves by 20-25% in an organization if they are connected throughout project delivery lifecycle?<\/span><\/p><\/blockquote>\n\n\n\n<p><span style=\"font-weight: 400;\">When it comes to improving team performance, it is essential to focus on team collaboration. This is exactly what this blog post talks about. Let&#8217;s see how to <span style=\"text-decoration: underline;\">increase team productivity<\/span>.&nbsp;<\/span><\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"What_Affects_Team_Productivity\"><\/span><b>What Affects Team Productivity?&nbsp;<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Right from a manager&#8217;s ways to solve the team&#8217;s issues to the team&#8217;s skills, there are a number of aspects that affect team productivity. Let&#8217;s discuss a few reasons that relate to a team\u2019s communication failure.<\/span><\/p>\n\n\n\n<h3><strong>1. Inefficient Team Communication<\/strong><\/h3>\n\n\n\n<p>You take up a new project contract and get your team on board to get the job done.<\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But, without keeping everyone in the loop or making it clear what the <strong><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.proprofsproject.com\/blog\/importance-of-goal-setting\/\">project goal<\/a><\/span><\/strong> and objective is, how would your team deliver quality work? Or something that is in line with your clients&#8217; vision?<\/span><\/p>\n\n\n\n<blockquote class=\"wp-block-quote\"><p><span style=\"font-weight: 400;\">Do you know that 86% of corporate employees and executives believe that ineffective communication leads to workplace failure?<\/span><\/p><\/blockquote>\n\n\n\n<p><span style=\"font-weight: 400;\">Shocking, but true.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You wouldn&#8217;t want your organization to face the same outcome though. So, how do you avert this situation? <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Understand that your clients expect regular updates. How their project is progressing and what approach does your team implement to get every task accomplished is all they demand to know. This way they can give their input on how the course of action needs to be changed.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">After all, meeting <strong><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.proprofsproject.com\/blog\/project-scope\/\">project objectives<\/a><\/span><\/strong> are their ultimate goal.<\/span><\/p>\n\n\n\n<p><strong>Related Read: <a href=\"https:\/\/www.proprofsproject.com\/blog\/effective-team-collaboration-strategies\/\" target=\"_blank\" rel=\"noopener\">Strategies to Improve Team Collaboration<\/a><\/strong><\/p>\n\n\n\n<h3><b>2. Late Update &amp; Follow-Ups<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">As the project is shaping up, your client decides on making changes to the project. They&#8217;ve dropped a mail thinking you&#8217;ll be quick to follow the changes. But you missed the changes amidst other emails. Outcome? The client is furious.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Understand, one failure leads to another. The client expects a prompt response on your side. Therefore, missing out on any update can disrupt workflow, estimated budget, and most of all &#8211; the project deliverable.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Basically, you wouldn&#8217;t prefer to be in a list of failures like the Sydney Opera House. This project was completed ten years after the scheduled project deadline and was $95m over budget.<\/span><\/p>\n\n\n\n<h3><b>3. Lost Track of Existing Project Goals<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Once you start missing updates, you also lose track of existing project goals. This can lead to three different outcomes.<\/span><\/p>\n\n\n\n<ol><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Your initial estimated budget increases<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Project deliverable gets postponed<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The <span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.proprofsproject.com\/blog\/common-reasons-for-project-failure\/\">project may lead to failure<\/a><\/span><\/span><\/li><\/ol>\n\n\n\n<p><span style=\"font-weight: 400;\">Result: Stakeholders and you suffer financial and social losses.<\/span><\/p>\n\n\n\n<h3><b>4. Inadequate Training Sessions<\/b><\/h3>\n\n\n\n<p><iframe loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/zOO_-MfOE64\" width=\"800\" height=\"400\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You hire a team. They work their level best to deliver quality work, but they fail every single time.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">This makes your client unhappy, leading to more pressure on you, your team, and the organization too.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But, when you try to dig into the problem, you find nothing wrong with the process or the method used to deliver projects.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">That&#8217;s where <strong><span style=\"text-decoration: underline;\">training sessions<\/span><\/strong> come into the picture.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The main issue here is that there is no way for managers to know where individual team members lack skills. If your team cannot communicate their issues properly, the right training sessions will also not be provided to them.<\/span> Using a detailed training video for your team is one of the ways to effectively communicate with them. You can use a free video&nbsp;maker with a green screen <a href=\"https:\/\/www.veed.io\/learn\/best-video-editing-software\">video editing<\/a> feature in making one. along with <a href=\"https:\/\/invideo.io\/blog\/generative-ai-tools\/\">generative AI tools<\/a>, in making one. These tools can help streamline the content creation process, personalize training materials, and address specific skill gaps more efficiently.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"How_to_Make_Your_Team_More_Productive\"><\/span><b>How to Make Your Team More Productive?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Note the above-given reasons are some of the factors that impact overall work productivity too. The question is, <strong>how do you deal with low productivity in the workplace and improve upon it?<\/strong><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">That&#8217;s easy. <strong>The best thing you can do for your team is to deploy an online team <\/strong><\/span><strong>collaboration software.<\/strong><\/p>\n\n\n\n<p><em><span style=\"font-weight: 400;\">While 75% of employers&nbsp;rank collaboration as very high, only 49% of millennials support workplace collaboration tools. Reason? Most still rely on traditional methods to collaborate with clients and across different teams.<\/span><\/em><\/p>\n\n\n\n<p><em><span style=\"font-weight: 400;\">Outcome? <\/span>28% of employees<span style=\"font-weight: 400;\"> spend their workday in reading and responding to long email chains. And only 19% employees are able to track necessary information to complete tasks.<\/span><\/em><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Traditional collaboration methods continue to lead to losses. A loss in terms of time, money, company reputation, and clients.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">To overcome this scenario, integrating the best software for team collaboration is necessary.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But then again you&#8217;ll raise the \u201chow\u201d question. So, here are some of the ways in which a collaboration software can make your team more productive:<\/span><\/p>\n\n\n\n<p><strong>Read more:<\/strong>&nbsp;<a href=\"https:\/\/www.proprofsproject.com\/blog\/utilize-technology-to-increase-productivity\/\">How to Use Technology to Increase Your Productivity<\/a><\/p>\n\n\n\n<h3><b>A. Keep Clients in the Loop Regarding Project Progress<\/b><\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2018\/08\/project-reporting.jpg\" alt=\"Project Reporting\" class=\"wp-image-13236\"\/><\/figure><\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">Imagine this &#8211; you have a <strong><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.proprofsproject.com\/blog\/how-do-you-ensure-you-meet-your-project-deadlines\/\">deadline to meet<\/a><\/span><\/strong>. But before the project goes into its final stage, your client tells you to send in a progress report. What do you do? You get the best teams members on board to help you generate a meaningful report.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Once you are done with the report, you realize that it took 2-3 days to get that file on the table. Not only does the data get old, the client also shows its disappointment with your late response.<\/span><\/p>\n\n\n\n<p><strong>Also, how do you track your team&#8217;s productivity? Or how do you access team productivity numbers?<\/strong><\/p>\n\n\n\n<p><strong>Through insightful reports!<\/strong><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You won&#8217;t face the same scenario if you&#8217;ve already got your team collaboration platform in place. No more will you regret the report time. You can easily overcome delays and generate a complete report at the client&#8217;s request in a few clicks.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">A Project management collaboration software helps you delight clients and assists your team to have more time for result-driven activities.<\/span><\/p>\n\n\n\n<h3><b>B. Keep Team Communication Transparent<\/b><\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2019\/04\/team-collaboration.png\" alt=\"Team Collaboration\" class=\"wp-image-18893\"\/><\/figure><\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">Before <strong>project collaboration tools<\/strong> came into the picture, project work used to be like a pile of mess that nobody wanted to clear. Long email chains are a fine example of this scenario. In fact, <\/span>23% of virtual teams<span style=\"font-weight: 400;\"> admit that long email chains are one of their biggest challenges.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But why? Employees were not able to keep a tab of all the latest updates. Clients were frustrated and organizations ended with bad reviews.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Besides the latest changes, employees also failed to track essential files and documents that explained the project&#8217;s next stage or progress in general. This lead to soured relations with the client and other stakeholders.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">However, the <strong>integration of best project collaboration software has helped many organizations get over these consequences.<\/strong> Every document essential for a project&#8217;s progress can be shared or found under one task.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Clients can gain access to these files too. They can even leave their comments under the same task. This way a manager can find the latest changes to the course of a project and communicate accordingly to the client.<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p><strong>Related Read:&nbsp;<a href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/\" target=\"_blank\" rel=\"noopener\">How to Manage Your Project Team<\/a><\/strong><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h3><b>C. Ensure Every Team is in the Loop&nbsp;<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Whether it is a collaboration with a remote team or teams across different departments, work has finally become organized with this software. It has <a href=\"https:\/\/www.proprofsproject.com\/blog\/improve-team-communication\/\">improved <span style=\"text-decoration: underline;\">communication with teams<\/span><\/a>, its members, and stakeholders.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">No matter where you are, informing them of their upcoming schedules or a new task has become simple. <strong><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.proprofsproject.com\/solutions\/task-management-software\/\">Task assignment <\/a><\/span><\/strong>to progress review, project management collaboration software has got you covered. Other than that, project team collaboration software also helps you keep track of project budget estimates. This can be done once you add a project to the tool.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">What&#8217;s more, <strong>invoice generation has become simple<\/strong> too. Just add all the expenses incurred while working your way through the project and mail the invoice to the client once the monitoring stage of a project&#8217;s life cycle comes to an end.<\/span><\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"How_to_Increase_Team_Productivity_Project_Collaboration_Software_is_the_Key\"><\/span><b>How to Increase Team Productivity: Project Collaboration Software is the Key!<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><iframe loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/NDQLnhNnFno?autoplay=1&amp;rel=0\" width=\"700\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Project management takes in a lot of effort from both client and manager. Even though it comes with a start and due date, it can be described as a phase that tests the patience of many people. But with the integration of a <a href=\"https:\/\/www.proprofsproject.com\/blog\/best-team-management-software\/\">team productivity software<\/a> overcoming many hurdles, it becomes simple.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It has turned out to be a beneficial software for many organizations. From <strong>regular reporting to <\/strong><\/span><strong>tracking the progress of all employees and overall project performance<\/strong><span style=\"font-weight: 400;\"><strong>,<\/strong> this tool is known to cover them all.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">No longer do you have to wait for the client to set up a meeting with you to know what all they have planned for the next stage of the project.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It can easily be discussed through a project collaboration software. In short, it is one tool that helps you stay on track and complete the project in an efficient manner. So, do not hesitate to integrate one to make your work progress more smoothly.<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p>Now, let\u2019s take a look at a few frequently asked questions that people ask about project collaboration software:<\/p>\n\n\n\n<p><strong><em>Q. What are collaboration applications?<\/em><\/strong><br>Collaborative application software is designed to help all the teams involved in a task to achieve their goals.<\/p>\n\n\n\n<p><strong><em>Q. Why would you use collaboration software in project management?<\/em><\/strong><br>Collaboration software in project management can help in keeping every team in the loop, staying informed of project updates, and planning project execution with the entire team. A good collaboration software also helps in keeping all stakeholders updated regarding project execution.<\/p>\n\n\n\n<p><strong><em>Q. What are the different types of collaboration tools?<\/em><\/strong><br>The different types of collaboration tools are calendar sharing tools, file sharing tools, cloud storage, instant messaging, video-conferencing, and document synchronization. Good collaboration software has all these features in one platform.<\/p>\n\n\n\n<div id=\"gtx-trans\" style=\"position: absolute; left: 474px; top: 3376.38px;\">&nbsp;<\/div>\n","protected":false},"excerpt":{"rendered":"<p>What causes low productivity at work? Unmotivated or stressed employees? Insufficient skills to get the job done? Inefficient time management? Inadequate team collaboration? Bad work pressure management? Among these reasons, do you know what affects productivity the most? Inadequate team collaboration. Did you know that team productivity improves by 20-25% in an organization if they&#8230;<\/p>\n","protected":false},"author":2,"featured_media":38426,"comment_status":"open","ping_status":"open","sticky":true,"template":"","format":"standard","meta":[],"categories":[22],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v16.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Make Your Team More Productive | How to Increase Team Productivity<\/title>\n<meta name=\"description\" content=\"Wondering what affects team productivity &amp; how you can solve this problem? Read on to know how a project collaboration software improves team performance.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Make Your Team More Productive | How to Increase Team Productivity\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/\" \/>\n<meta property=\"og:site_name\" content=\"ProProfs Project Blog\" \/>\n<meta property=\"article:published_time\" content=\"2018-01-30T10:40:16+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-14T09:20:52+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2018\/01\/How-Project-Collaboration-Software-Can-Make-Your-Team-More-Productive-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"758\" \/>\n\t<meta property=\"og:image:height\" content=\"335\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"David Miller\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How to Make Your Team More Productive | How to Increase Team Productivity","description":"Wondering what affects team productivity & how you can solve this problem? Read on to know how a project collaboration software improves team performance.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/","og_locale":"en_US","og_type":"article","og_title":"How to Make Your Team More Productive | How to Increase Team Productivity","og_url":"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/","og_site_name":"ProProfs Project Blog","article_published_time":"2018-01-30T10:40:16+00:00","article_modified_time":"2026-01-14T09:20:52+00:00","og_image":[{"width":758,"height":335,"url":"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2018\/01\/How-Project-Collaboration-Software-Can-Make-Your-Team-More-Productive-1.png","path":"\/var\/www\/web1\/user\/web1_proprofsproject\/web\/blog\/wp-content\/uploads\/2018\/01\/How-Project-Collaboration-Software-Can-Make-Your-Team-More-Productive-1.png","size":"full","id":38426,"alt":"","pixels":253930,"type":"image\/png"}],"twitter_card":"summary_large_image","twitter_misc":{"Written by":"David Miller","Est. reading time":"8 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebSite","@id":"https:\/\/www.proprofsproject.com\/blog\/#website","url":"https:\/\/www.proprofsproject.com\/blog\/","name":"ProProfs Project Blog","description":"ProProfs Project","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.proprofsproject.com\/blog\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"ImageObject","@id":"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/#primaryimage","inLanguage":"en-US","url":"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2018\/01\/How-Project-Collaboration-Software-Can-Make-Your-Team-More-Productive-1.png","contentUrl":"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2018\/01\/How-Project-Collaboration-Software-Can-Make-Your-Team-More-Productive-1.png","width":758,"height":335},{"@type":"WebPage","@id":"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/#webpage","url":"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/","name":"How to Make Your Team More Productive | How to Increase Team Productivity","isPartOf":{"@id":"https:\/\/www.proprofsproject.com\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/#primaryimage"},"datePublished":"2018-01-30T10:40:16+00:00","dateModified":"2026-01-14T09:20:52+00:00","author":{"@id":"https:\/\/www.proprofsproject.com\/blog\/#\/schema\/person\/d7e40aa7f7c752e6b56e13837eae4bbe"},"description":"Wondering what affects team productivity & how you can solve this problem? 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His narratives on project management, leadership, and personal development are featured on platforms like Jeff Bullas, HR.com, and eLearningIndustry. David mentors &amp; contributes innovative insights to ProProfs\u2019 blogs. 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