{"id":11577,"date":"2020-01-17T05:31:49","date_gmt":"2020-01-17T05:31:49","guid":{"rendered":"https:\/\/www.proprofs.com\/c\/?p=11577"},"modified":"2026-05-04T05:19:27","modified_gmt":"2026-05-04T05:19:27","slug":"choosing-project-management-software","status":"publish","type":"post","link":"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/","title":{"rendered":"Buyers Guide: How to Choose the Project Management Software"},"content":{"rendered":"\n<p><b><i>Imagine this: <\/i><\/b><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You take up a new project with a new client. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You set up meetings to understand and plan the project execution strategy.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">You adopt project management software to ensure workflow is streamlined and all project deadlines are met.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">But, you overlooked a few factors:<\/span><\/p>\n\n\n\n<ul><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The software didn\u2019t have a <span style=\"text-decoration: underline;\"><a href=\"https:\/\/help.proprofsproject.com\/reporting\">reporting feature<\/a><\/span>, making it difficult to track team productivity and project execution.<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The software was a little over budget, so expenses were an issue now.<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">So, what was the problem?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">The project plan can be perfect, the execution can also be perfectly aligned, &nbsp;but without choosing a project management software that is not only best, but suits your company&#8217;s needs is essential for successful project execution. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Now, we come to the main question at hand &#8211; how do you choose the right project management software for your company?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">That\u2019s exactly what we will talk about in this blog. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Before we dig into the process of selecting project management software that ranks #1, it is essential to know why and what do you need in a PM tool. So, let\u2019s take a look!<\/span><\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_17 counter-hierarchy ez-toc-grey\">\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#Selecting_Project_Management_Software_Thats_1_Why_is_it_Important\" title=\"Selecting Project Management Software That\u2019s #1: Why is it Important?\">Selecting Project Management Software That\u2019s #1: Why is it Important?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#Criteria_for_Choosing_the_Right_Project_Management_Software\" title=\"Criteria for Choosing the Right Project Management Software\">Criteria for Choosing the Right Project Management Software<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#%E2%9C%93_Easy_Set-Up\" title=\"\u2713&nbsp;Easy Set-Up\">\u2713&nbsp;Easy Set-Up<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#%E2%9C%93_One_Dashboard_to_Rule_Them_All\" title=\"\u2713&nbsp;One Dashboard to Rule Them All\">\u2713&nbsp;One Dashboard to Rule Them All<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#%E2%9C%93_Project_Team_Management\" title=\"\u2713&nbsp;Project Team Management\">\u2713&nbsp;Project Team Management<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#%E2%9C%93_Collaboration_Is_the_Norm\" title=\"\u2713&nbsp;Collaboration Is the Norm\">\u2713&nbsp;Collaboration Is the Norm<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#Choosing_The_Right_Project_Management_Software_6_Factors_to_Consider\" title=\"Choosing The Right Project Management Software: 6 Factors to Consider\">Choosing The Right Project Management Software: 6 Factors to Consider<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#1_Software_Usability\" title=\"1. Software Usability\">1. Software Usability<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#2_Cloud-Based_Project_Management_Software\" title=\"2. Cloud-Based Project Management Software\">2. Cloud-Based Project Management Software<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#3_Check_out_Software_Reviews\" title=\"3. Check out Software Reviews\">3. Check out Software Reviews<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#4_Software_Security\" title=\"4. Software Security\">4. Software Security<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#5_Software_Pricing_Plans\" title=\"5. Software Pricing Plans\">5. Software Pricing Plans<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#6_Consider_Your_Options\" title=\"6. Consider Your Options\">6. Consider Your Options<\/a><\/li><\/ul><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#Choosing_Project_Management_Tool_Must-Have_Features_to_Look_Out_For\" title=\"Choosing Project Management Tool: Must-Have Features to Look Out For\">Choosing Project Management Tool: Must-Have Features to Look Out For<\/a><ul class=\"ez-toc-list-level-3\"><li class=\"ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#1_Time_Tracking\" title=\"1. Time Tracking\">1. Time Tracking<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#2_Shared_Calendar\" title=\"2. Shared Calendar\">2. Shared Calendar<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#3_File_Sharing\" title=\"3. File Sharing\">3. File Sharing<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#4_Team_Collaboration\" title=\"4. Team Collaboration\">4. Team Collaboration<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#5_Report_Generation\" title=\"5. Report Generation\">5. Report Generation<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-3\"><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/www.proprofsproject.com\/blog\/choosing-project-management-software\/#6_Invoice_Generation\" title=\"6. Invoice Generation\">6. Invoice Generation<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Selecting_Project_Management_Software_Thats_1_Why_is_it_Important\"><\/span><b>Selecting Project Management Software That\u2019s #1: Why is it Important?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"has-text-align-center\"><iframe loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/NDQLnhNnFno?autoplay=1&amp;rel=0\" width=\"700\" height=\"400\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">There can be various reasons why s<\/span><span style=\"font-weight: 400;\">electing project management software that stands out of the crowd is important. Some of the reasons<\/span><span style=\"font-weight: 400;\"> include:<\/span><\/p>\n\n\n\n<ol><li style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\"><a href=\"https:\/\/help.proprofsproject.com\/adding-time-entries-for-tasks\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Tracking tasks<\/span><\/a><\/span><span style=\"font-weight: 400;\"> and their progress<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Making <\/span><span style=\"font-weight: 400;\">t<\/span><span style=\"font-weight: 400;\">ask delegation<\/span><span style=\"font-weight: 400;\"> relatively easy and less time consuming<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Tracking the latest client updates<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Saving time so that teams no longer have to skim through long email chains<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Simplification of invoicing<\/span><\/li><\/ol>\n\n\n\n<p><span style=\"font-weight: 400;\">Other than the why, some raise \u201cis it fit for my business?\u201d question. It may sound obvious, but it\u2019s an investment after all. And to know which buyer category your business falls into is just the first step. Let\u2019s have a look <\/span><\/p>\n\n\n\n<ul><li><b>Individual\/Small Business<\/b><span style=\"font-weight: 400;\">: <span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/\">Collaboration<\/a><\/span>&nbsp;is one of the pivotal aspects responsible for making a project successful, whether you\u2019re a remote developer or someone working in a small organization with employee strength up to 50. Also, scheduling various tasks becomes simple.<\/span><\/li><li><b>Medium Enterprises<\/b><span style=\"font-weight: 400;\">: In organizations with 100+ employees, one responsibility that tends to consume a lot of time from a project manager\u2019s schedule is <\/span><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.proprofsproject.com\/blog\/task-delegation-in-project-management\/\"><span style=\"font-weight: 400;\">task delegation<\/span><\/a><\/span><span style=\"font-weight: 400;\">. Since there are many employees participating in a project\u2019s completion, therefore, it is important to integrate the use of an easy project management tool that helps you assign tasks easily.<\/span><\/li><li><b>Corporations\/Large Enterprises<\/b><span style=\"font-weight: 400;\">: In a corporation, the main task that keeps a project manager on his toes is a resource and budget allocation. Here, a manager needs to make sure that budget estimates to allocations are recorded at every stage of a project. Missing a single entry may cause an organization huge losses.<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">Once you\u2019ve recognized the buyer category your organization belongs to, you\u2019ll need to understand the \u201cwhat you seek\u201d aspect next. This also sets criteria for <\/span><span style=\"font-weight: 400;\">buying project management software<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Criteria_for_Choosing_the_Right_Project_Management_Software\"><\/span><b>Criteria for Choosing the Right Project Management Software<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Setting criteria for selecting project management software isn\u2019t that hard. It can be understood from what you, as a manager, expect from the software. Let\u2019s view some of the many aspects that can help you set up criteria for selecting <a href=\"https:\/\/www.proprofsproject.com\/blog\/best-project-management-software\/\">project management software<\/a> that rightly suits your organization easily.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"%E2%9C%93_Easy_Set-Up\"><\/span><b><strong>\u2713&nbsp;<\/strong><\/b><strong>Easy Set-Up<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">It\u2019s important from day-1 that the <a href=\"https:\/\/www.proprofsproject.com\/blog\/best-project-management-software\/\">project management software<\/a> put to use comes with easy set-up. This helps to save time and motivates the team to get on with their tasks right away.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">To gauge this, check its usability. Is it easy to learn? Is there an option to import existing data sets? Look into its compatibility with your hardware and operating system. If you\u2019re picking something cloud-based, all the better.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Project management software is supposed to make processes smoother by facilitating data management, communication, and others. While a learning curve is to be expected whenever new tools are incorporated into your team\u2019s workflow, it\u2019s still important to pick something that has as little friction as possible.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"%E2%9C%93_One_Dashboard_to_Rule_Them_All\"><\/span><b><strong>\u2713&nbsp;<\/strong><\/b><strong>One Dashboard to Rule Them All<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Like scattered files in an office, different projects and their details saved in different locations of your computer can look messy. This unorganized pattern tends to surpass the project deadlines. To curb <\/span><span style=\"font-weight: 400;\">this problem<\/span><span style=\"font-weight: 400;\">, it is important you look for a tool that helps you view all existing and completed projects <\/span><span style=\"font-weight: 400;\">on <\/span><span style=\"font-weight: 400;\">one dashboard.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"%E2%9C%93_Project_Team_Management\"><\/span><b><strong>\u2713&nbsp;<\/strong><\/b><strong>Project Team Management<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Another criteria that organizations need to set before they buy project management software, is to see if it will help them set up and manage project teams. That way, you can monitor their performance and assign tasks accordingly.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"%E2%9C%93_Collaboration_Is_the_Norm\"><\/span><b><strong>\u2713&nbsp;<\/strong><\/b><strong>Collaboration Is the Norm<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">It is important that your shortlisted project management tool provides an environment for employees to collaborate better. This not only encourages teamwork but also helps every team to complete tasks before\/on time.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Once the criteria are set, it will become easier for you to choose the best project management software. Let\u2019s explore some of the key aspects that help you buy project management software hassle-free.<\/span><\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Choosing_The_Right_Project_Management_Software_6_Factors_to_Consider\"><\/span><b>Choosing The Right Project Management Software: 6 Factors to Consider<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">You need to consider various factors when planning to buy project management software that\u2019s the best for your organization. Some of the factors that play a pivotal role when choosing the right project management software for your organization are given below.<\/span><\/p>\n\n\n\n<p class=\"has-text-align-center\"><iframe loading=\"lazy\" src=\"https:\/\/www.youtube.com\/embed\/J4AiuJ1bPME\" width=\"560\" height=\"315\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><b><\/b><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"1_Software_Usability\"><\/span><b>1. Software Usability<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Another factor that needs your attention is software usability. To check this, you should question the software\u2019s fit to your project in various ways.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Can you drag and drop your tasks according to their priority?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Is document storage possible with the software?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Can you provide access to clients and teammates to <a href=\"https:\/\/help.proprofsproject.com\/\">view a project\u2019s progress?<\/a><\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">And will the software generate multi-currency invoices?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Looks like a long list of questions, doesn\u2019t it? But it\u2019s important that you have the answers to these before you invest in <a href=\"https:\/\/www.proprofsproject.com\/blog\/best-project-management-software\/\">project management tools<\/a>. Software usability should allow you and those using the product with you to drag and drop tasks, document storage, access control, file transfer, and more.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">So, when you look into the <\/span><a href=\"https:\/\/www.proprofsproject.com\/features\/\"><span style=\"font-weight: 400;\">specs of a project software<\/span><\/a><span style=\"font-weight: 400;\">, make sure that it provides a better usability experience.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"2_Cloud-Based_Project_Management_Software\"><\/span><b>2. Cloud-Based Project Management Software<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">With more than <\/span><a href=\"https:\/\/siliconangle.com\/2014\/01\/27\/20-cloud-computing-statistics-tc0114\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">60%<\/span><\/a><span style=\"font-weight: 400;\"> of the businesses integrating the use of the cloud-based solution, you cannot afford to stay behind.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Cloud-based software is known to provide many benefits to its users. Here are some of them:<\/span><\/p>\n\n\n\n<ul><li><span style=\"font-weight: 400;\">A <a href=\"https:\/\/www.proprofsproject.com\/blog\/cloud-based-project-management-benefits\/\">cloud-based project management software<\/a> provides your team a central workspace that can be accessed anytime, anywhere. Collaboration can be performed seamlessly.<\/span><\/li><li><span style=\"font-weight: 400;\">Reliable access is what you seek when planning to invest in cloud-based software. No matter where you are &#8211; in a meeting with stakeholders, a much-awaited networking event, or relaxing on a Sunday at your home, you can easily gain access to information in minutes. You do not have to wait for Monday to arrive and open your local computers to gain information related to a project.<\/span><\/li><li><span style=\"font-weight: 400;\">It\u2019s a low-maintenance technology that is easy to use and meets all functional needs. You hardly spend time offline to install the latest updates and understand system requirements.<\/span><\/li><li><span style=\"font-weight: 400;\">It\u2019s cost-efficient according to 82% of companies that switched to a cloud-based tool to save money.<\/span><\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"3_Check_out_Software_Reviews\"><\/span><b>3. Check out Software Reviews<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<figure class=\"wp-block-image\"><img loading=\"lazy\" width=\"1024\" height=\"124\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/03\/Screenshot-127-1024x124-1.png\" alt=\"\" class=\"wp-image-39374\"\/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">Want to know the product better? That\u2019s simple, just compare reviews online. It has become an effective method to choose the best project management software. But this method is more effective if you decide not to test and try the product yourself. And that\u2019s okay.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Going for the trial period can be a time-consuming process and you\u2019ll have other work at hand as an urgent requirement. So, it\u2019s better to choose project management software reviews as the next right option.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"4_Software_Security\"><\/span><b>4. Software Security<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Always consider the security features of Project software provided during its use. It\u2019s okay if you\u2019re not sharing sensitive information with your clients and other stakeholders. But it\u2019s always good to be safe and invest in a product that provides great security features that help you protect your data easily.<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"5_Software_Pricing_Plans\"><\/span><b>5. Software Pricing Plans<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">In a project, you\u2019re bound by time, quality of work, and money. The same is true when you are planning to buy project management software. You are looking for a tool that you are able to work with within a short span of time and doesn\u2019t burn a hole in your pocket. But there are some who after setting a budget tend to exceed it.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">In such a situation, it\u2019s important to ask the \u201chow\u201d question.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">How to select software that\u2019s pocket-friendly?&nbsp; It\u2019s important that you also compare different <\/span><a href=\"https:\/\/www.proprofsproject.com\/pricing\/\"><span style=\"font-weight: 400;\">pricing plans<\/span><\/a><span style=\"font-weight: 400;\"> provided by the companies. This can turn out to be a fruitful plan for start-ups and individual users.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">So if you\u2019ve been facing problems in purchasing a <strong><a href=\"https:\/\/www.proprofsproject.com\/blog\/best-project-management-software\/\">project management software<\/a><\/strong> that meets your expectations, then the guide above can help you choose one easily.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">ProProfs Project offers a &#8220;Forever Free&#8221; plan. <\/span><a href=\"https:\/\/www.proprofsproject.com\/signup\/\"><span style=\"font-weight: 400;\">Start your free 15-day free trial today<\/span><\/a><span style=\"font-weight: 400;\">!<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"6_Consider_Your_Options\"><\/span><b>6. Consider Your Options<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Besides choosing cloud-based software, never skip on making comparisons between the existing options available in the market. This is quite a pivotal factor that, as a buyer, you shouldn\u2019t overlook. To compare, it\u2019s always better to sign up for no-obligation, free trials. You can easily <\/span><a href=\"https:\/\/www.proprofsproject.com\/blog\/common-project-management-software-features\/\"><span style=\"font-weight: 400;\">explore all the features<\/span><\/a><span style=\"font-weight: 400;\"> and compare them with others.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Free trials are efficient in helping you understand whether the product meets your expectations or not. If you\u2019ve missed something, no worries. Add some of your team members to understand what all features can be beneficial to manage all tasks and project management software comparisons better.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Another important thing to look for when choosing a project management software is its<\/span><span style=\"font-weight: 400;\"> features<\/span><span style=\"font-weight: 400;\">.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It is extremely important for you to check all the <a href=\"https:\/\/www.proprofsproject.com\/blog\/common-project-management-software-features\/\">common project management software features<\/a> to make sure it has all the tools needed to execute your projects efficiently and hassle-free. Let\u2019s see a few features you need to have in a PM tool.<\/span><\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Choosing_Project_Management_Tool_Must-Have_Features_to_Look_Out_For\"><\/span><b>Choosing Project Management Tool: Must-Have Features to Look Out For<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">When it comes to must-have features, it is important to sit back and think:<\/span><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">What exactly do I need to make sure all projects are executed properly and meet the set deadlines?<\/span><\/i><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Well, to make your job easy, we have compiled our own list of key features for you to look out for when choosing the right project management tool:<\/span><\/p>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"1_Time_Tracking\"><\/span><b>1. Time Tracking<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2019\/06\/Time-Tracking.png\" alt=\"Time Tracking is a must have feature of project tracking tool\" class=\"wp-image-21109\"\/><\/figure><\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">With various teams working on multiple projects, it can become really stressful to keep track of all the deadlines. But, there is a way out.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">A project management software that offers the time-tracking feature allows you to:<\/span><\/p>\n\n\n\n<ul><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">See who is working on what<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Track time spent by each team member on individual tasks<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Make sure all deadlines are met&nbsp;<\/span><\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"2_Shared_Calendar\"><\/span><b>2. Shared Calendar<img loading=\"lazy\" class=\"aligncenter size-full wp-image-22858\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2019\/10\/Calendar.jpg\" alt=\"Shared Calendar\" width=\"731\" height=\"338\"><\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">One of the best ways to keep all team members on the same page is to plan projects as a team. Now, what\u2019s better than a shared calendar to do so?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Robust work management technology such as ProProfs Project features a shared calendar that allows you to:<\/span><\/p>\n\n\n\n<ul><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Get an outlook of the current day, make sure teams know what they need to work on<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Visualize your milestones with your team, keeping everyone on track<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Track individual milestones to make sure deadlines are met<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sync the ProProfs shared calendar with your main calendar tool such as MS-Outlook<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Know what is overdue and which tasks need to be prioritized among the rest<\/span><\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"3_File_Sharing\"><\/span><b>3. File Sharing<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">Proper management of project documents is another really problematic issue that most teams and managers face. They are a hassle, aren\u2019t they?&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">And, without a <a href=\"https:\/\/www.proprofsproject.com\/blog\/best-project-management-software\/\">project management tool<\/a>, it becomes hectic to manage these files.&nbsp; So, choose a tool that offers a file-sharing feature as it allows you to:<\/span><\/p>\n\n\n\n<ul><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Store all projects files on one platform<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Manage individual files easily<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Share multiple files with your team members in real-time<\/span><\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"4_Team_Collaboration\"><\/span><b>4. Team Collaboration<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2019\/06\/team-collaboration-1.png\" alt=\"Team Collaboration\" class=\"wp-image-21110\"\/><\/figure><\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">Imagine you start working on a new project. You have created the perfect plan and you have briefed your entire team about how the project needs to be executed. But\u2026<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">What happens if there is a sudden change in plans?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">What if your team member fails to meet the clients&#8217; expectations?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">How will you oversee project execution efficiently?<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Choosing the right project management software tool like ProProfs Project can make it really a breeze to instantly <strong><a href=\"https:\/\/www.proprofsdesk.com\/blog\/how-to-get-agents-collaborating\/\">collaborate with your team<\/a><\/strong>. Along with file sharing and shared calendar capabilities, the software allows you to:<\/span><\/p>\n\n\n\n<ul><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Give feedback using task comments<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Stay in the loop via email notifications<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Set alerts for approaching deadlines<\/span><\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"5_Report_Generation\"><\/span><b>5. Report Generation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2019\/04\/Report-Generation.png\" alt=\"Report Generation feature\" class=\"wp-image-18883\"\/><\/figure><\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">Collating documents and creating detailed reports is another tiresome and time-consuming tasks most managers dread of doing it regularly. So, the ideal way to tackle this issue is by selecting project management software that offers a report generation feature.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Always look for a tool that allows you to:<\/span><\/p>\n\n\n\n<ul><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Chart your work progress using Gantt charts<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Monitor work progress with detailed reports<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Track task status to plan the next phase of project execution<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Share files with clients to keep them in the loop<\/span><\/li><\/ul>\n\n\n\n<h3><span class=\"ez-toc-section\" id=\"6_Invoice_Generation\"><\/span><b>6. Invoice Generation<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2019\/06\/Invoice-Generation.png\" alt=\"Invoice Generation consideration\" class=\"wp-image-21112\"\/><\/figure><\/div>\n\n\n\n<p><span style=\"font-weight: 400;\">Along with reports, creating accurate invoices without the possibility of mathematical errors is not always the case. It is always possible to have some errors when creating invoices or even forgetting to bill your clients!<\/span><\/p>\n\n\n\n<p>The best safeguard against this is to use leading accounting software such as <a href=\"https:\/\/www.founderjar.com\/quickbooks-alternatives\/\" target=\"_blank\" rel=\"dofollow noopener\">QuickBooks&nbsp;alternatives<\/a> that support projects and flawless invoicing. There are many QuickBooks alternatives as well that you can choose for the purpose.<\/p>\n\n\n\n<p>The invoicing feature in project management software helps you to:<\/p>\n\n\n\n<ul><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Create accurate invoices within seconds<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Automate the process to timely bill your clients<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Collate all financial summaries on the go<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Share invoices with clients and team members easily<\/span><\/li><\/ul>\n\n\n\n<p><b>PM Software Evaluation: Get the Right one Onboard to Streamline Project Execution!<\/b><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Choosing the right PM software that offers all the needed features to manage not only your projects, but also your teams, resources, clients, and files all on one platform helps in:<\/span><\/p>\n\n\n\n<ul><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Meeting project deadlines effortlessly<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Improving team performance<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Monitoring work progress efficiently<\/span><\/li><li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Streamlining project execution<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-weight: 400;\">&#8230;So, get the right project management software onboard and make sure you choose a tool that offers all the features mentioned in this chapter of our PM Guide.<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p><b>Summary Questions:<\/b><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Now that you have a little idea about project management software, let us cover a few basic questions asked about PM software:<\/span><\/p>\n\n\n\n<p><b><i>Q1. What is the software used for project management?<\/i><\/b><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">Project management software is a tool used in project management for efficient project planning, initiation, execution, and closing. It also takes care of stakeholder management, resource management, and invoices.<\/span><\/i><\/p>\n\n\n\n<p><b><i>Q2. What are the key advantages of using project management software?<\/i><\/b><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">The key advantages of project management software include instant collaboration, task management, stakeholder management, project management, team performance monitoring, billing clients easily, etc.&nbsp;&nbsp;<\/span><\/i><\/p>\n\n\n\n<p><b><i>Q3. How do I choose project management software?<\/i><\/b><\/p>\n\n\n\n<p><i><span style=\"font-weight: 400;\">&nbsp;Choosing the right project management software can be tricky. You can choose the right project management software for your organization by identifying your organizational issues, what you need in software, defining your deployment budget, and then doing the research needed to make an informed decision.<\/span><\/i><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n","protected":false},"excerpt":{"rendered":"<p>Imagine this: You take up a new project with a new client. You set up meetings to understand and plan the project execution strategy. You adopt project management software to ensure workflow is streamlined and all project deadlines are met. But, you overlooked a few factors: The software didn\u2019t have a reporting feature, making it&#8230;<\/p>\n","protected":false},"author":2,"featured_media":38651,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[19],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v16.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Choose Project Management Software - An Ultimate Guide<\/title>\n<meta name=\"description\" content=\"Having trouble choosing right Project Management Software? 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