{"id":15557,"date":"2023-01-16T16:33:00","date_gmt":"2023-01-16T16:33:00","guid":{"rendered":"https:\/\/www.proprofs.com\/c\/?p=15557"},"modified":"2026-02-02T07:21:43","modified_gmt":"2026-02-02T07:21:43","slug":"must-have-project-management-software-features","status":"publish","type":"post","link":"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/","title":{"rendered":"Must-Have Project Management Software Features Explained"},"content":{"rendered":"\n<p>If you ask Project Management Software Features then a fellow project manager to recount what goes behind delivering a successful project, you both may get too overwhelmed with the flashback!<\/p>\n\n\n\n<p>Poor cross-department collaboration, widening <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-scope\/\">project scope<\/a>, shifting priorities, and delayed deadlines are a few roadblocks project managers tackle daily.<\/p>\n\n\n\n<p>If you start managing everything manually, you only welcome missed deadlines and forgotten priorities.<\/p>\n\n\n\n<p>In this scenario, adopting a <a href=\"https:\/\/www.proprofsproject.com\/blog\/best-project-management-software\/\">project management software<\/a> with common project management software features is a no-brainer. But can you adopt just any tool from the gigantic sea of options available in the market? Certainly not. You must assess a tool\u2019s features and functionality before onboarding it for handling projects.<\/p>\n\n\n\n<p>Deploying the right features can catapult your project\u2019s effectiveness to the next level.<\/p>\n\n\n\n<p>So, leverage the best project management features and remove the guesswork on decision-making and project outcomes.<\/p>\n\n\n\n<p>This blog will delve into the common project management software features that help keep work on track.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_17 counter-hierarchy ez-toc-grey\">\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#Essential_Features_of_Project_Management_Software\" title=\"Essential Features of Project Management Software\">Essential Features of Project Management Software<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#1_Task_Management_Capabilities\" title=\"1. Task Management Capabilities\">1. Task Management Capabilities<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#2_Project_Views\" title=\"2. Project Views\">2. Project Views<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#3_Collaboration_Features\" title=\"3. Collaboration Features\">3. Collaboration Features<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#4_Project_Reports\" title=\"4. Project Reports\">4. Project Reports<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#5_Time_Tracking\" title=\"5. Time Tracking\">5. Time Tracking<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#6_Third-Party_Integration\" title=\"6. Third-Party Integration\">6. Third-Party Integration<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#7_Mobile_Access\" title=\"7. Mobile Access\">7. Mobile Access<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#8_Ready-to-Use_Templates\" title=\"8. Ready-to-Use Templates\">8. Ready-to-Use Templates<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#9_Invoice_Generation\" title=\"9. Invoice Generation\">9. Invoice Generation<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#How_to_Determine_Useful_Project_Management_Software_Features\" title=\"How to Determine Useful Project Management Software Features\">How to Determine Useful Project Management Software Features<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#Drive_Business_Efficiency_with_the_Best_Project_Management_Features\" title=\"Drive Business Efficiency with the Best Project Management Features\">Drive Business Efficiency with the Best Project Management Features<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Essential_Features_of_Project_Management_Software\"><\/span><strong>Essential <\/strong><strong>Features of Project Management Software<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Different tools offer different features for project management. Some may offer the best project tracking features, while others provide the best team collaboration features. Also, some may be proficient in project reporting and analytics. However, a tool must offer some common project management software features for smooth <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-execution-strategy\/\">project execution<\/a>.<\/p>\n\n\n\n<p>Here\u2019s a rundown of the essential features of project management software.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"1_Task_Management_Capabilities\"><\/span><strong>1. Task Management Capabilities<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Among the most sought-after project management software features is <a href=\"https:\/\/www.proprofsproject.com\/blog\/personal-task-management-tools\/\">personal task management<\/a>. When you handle and control tasks independently, you are better equipped to manage the project in entirety.<\/p>\n\n\n\n<p>We\u2019ll use ProProfs Project&#8217;s example in this blog to understand the features and their functionalities clearly.<\/p>\n\n\n\n<p>So, when it comes to <a href=\"https:\/\/www.proprofsproject.com\/blog\/what-is-task-management-software\/\">task management<\/a> in ProProfs, you can plan, create, track, and <a href=\"https:\/\/www.proprofsproject.com\/blog\/how-to-prioritize-tasks\/\">prioritize tasks<\/a> within minutes.<\/p>\n\n\n\n<p>Watch this quick video to understand how to add tasks to a project.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"How to Add Tasks to a Project - New Feature\" width=\"1120\" height=\"630\" src=\"https:\/\/www.youtube.com\/embed\/50jgFrHWlVI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>So, that is how you create a task by defining its progress, due dates, and assigned users.<\/p>\n\n\n\n<p>You can even add subtasks for easier task management. Click the <strong>+Subtask<\/strong> button next to the task name to add a task.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"187\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/create-a-task-by-defining-its-progress.png\" alt=\"task management\" class=\"wp-image-43028\"\/><\/figure><\/div>\n\n\n\n<p>You can even create <strong>Sections<\/strong> to organize your tasks easily.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"256\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Create-Sections.png\" alt=\"Create Sections\" class=\"wp-image-43029\"\/><\/figure><\/div>\n\n\n\n<p>This is what the sections look like in ProProfs.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"448\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Sections.png\" alt=\"Sections look like in ProProfs\" class=\"wp-image-43030\"\/><\/figure><\/div>\n\n\n\n<p>You can access the following <strong>General Settings<\/strong> to manage your tasks better.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"309\" height=\"404\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/General-Settings.png\" alt=\"General Settings to manage your tasks\" class=\"wp-image-43031\"\/><\/figure><\/div>\n\n\n\n<p>So, you can view time entries and timesheets, move a task between projects, duplicate it, and share a task via email effortlessly.<\/p>\n\n\n\n<p>Apart from these features, you can also access <strong>Advanced Settings<\/strong> and customize the task as you like. Recurring tasks, <a href=\"https:\/\/www.proprofsproject.com\/blog\/task-dependencies-in-project-management\/\">task dependencies<\/a>, task comments, and notifications are essential features you can access.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"412\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/essential-features.png\" alt=\"Advanced Settings\" class=\"wp-image-43032\"\/><\/figure><\/div>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"2_Project_Views\"><\/span><strong>2. Project Views<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Next on our project management features list is project views.<\/p>\n\n\n\n<p>One of the prominent characteristics of project management is that it sets a clear path for <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-planning-guide\/\">project planning<\/a> and execution.<\/p>\n\n\n\n<p>Simply setting up project dashboards and not visualizing progress in real-time is biting off more than you can chew.<\/p>\n\n\n\n<p>A tool offers impressive project visualization via Gantt charts, Kanban boards, and more.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"403\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/project-visualization.png\" alt=\"project visualization\" class=\"wp-image-43033\"\/><\/figure><\/div>\n\n\n\n<p>You can switch to a view of your preference simply by clicking on the button on the dashboard.<\/p>\n\n\n\n<p>This is what a <strong>Gantt chart<\/strong> looks like.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"194\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Gantt-chart.png\" alt=\"Gantt chart looks like\" class=\"wp-image-43034\"\/><\/figure><\/div>\n\n\n\n<p>The vertical column on the left highlights the different tasks within a project. The horizontal bars next to each task title signify the timelines and the progress made within each task.<\/p>\n\n\n\n<p>Also, there is an option to set a <strong>baseline<\/strong> for your project schedule. A baseline looks like:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"176\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/project-schedule.png\" alt=\"baseline for your project schedule\" class=\"wp-image-43035\"\/><\/figure><\/div>\n\n\n\n<p>The vertical dotted line represents the baseline.<\/p>\n\n\n\n<p>A baseline lets you capture a task\u2019s start\/end dates. This acts as a reference point to estimate actual vs. estimated task duration. In addition, the baseline enables you to foresee delays and work proactively to accomplish tasks on time. In the longer run, setting a baseline helps you improve task estimation.<\/p>\n\n\n\n<p>Thus, using a Gantt chart with a baseline leads to better clarity on the project schedule, maximizing the team\u2019s efficiency.<\/p>\n\n\n\n<p>Also, <a href=\"https:\/\/www.proprofsproject.com\/blog\/kanban-project-management\/\"><strong>Kanban boards<\/strong><\/a> are a great way to increase visibility into tasks.<\/p>\n\n\n\n<p>Watch this video on Kanban to understand how it can help you manage your projects better.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"What is a Kanban Board &amp; How It Can Help You Manage Projects Better?\" width=\"1120\" height=\"630\" src=\"https:\/\/www.youtube.com\/embed\/b2qtCZV1-GU?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Using a Kanban board gives you a bird\u2019s eye view of all your tasks on a single dashboard. You can track various workflows and gain perspective on which task is at what stage of execution.<\/p>\n\n\n\n<p>You can even utilize the <strong>Calendar<\/strong> and <strong>List views<\/strong> to visualize your projects at a glance.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"3_Collaboration_Features\"><\/span><strong>3. Collaboration Features<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>One of the crucial <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-management-pitfalls\/\">project management pitfalls<\/a> is team communication. You can enable seamless team communication using a tool\u2019s collaboration features. Some of the popular collaboration features include:<\/p>\n\n\n\n<ul><li><strong>Email Notifications<\/strong><\/li><\/ul>\n\n\n\n<p>Enable notifications to receive project updates via email and in-app alerts to always stay in the loop.<\/p>\n\n\n\n<p>Here are some of the settings that you can enable:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"298\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Settings.png\" alt=\"receive project updates\" class=\"wp-image-43036\"\/><\/figure><\/div>\n\n\n\n<ul><li><strong>Task Comments<\/strong><\/li><\/ul>\n\n\n\n<p>Give feedback to your team members in real-time through task comments.<\/p>\n\n\n\n<p>Use @mention to loop a user into a task, subtask, or ongoing conversation. This lets you quickly draw a user\u2019s attention to task feedback or an important conversation.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"486\" height=\"512\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/task-feedback.png\" alt=\"task feedback\" class=\"wp-image-43037\"\/><\/figure><\/div>\n\n\n\n<p>This comment will appear like this to the mentioned user:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"469\" height=\"347\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/comment.png\" alt=\"comment will appear\" class=\"wp-image-43038\"\/><\/figure><\/div>\n\n\n\n<ul><li><strong>File Sharing<\/strong><\/li><\/ul>\n\n\n\n<p>You can attach a relevant file to a task on the dashboard using a tool. This way, anyone can access the file easily when required.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"4_Project_Reports\"><\/span><strong>4. Project Reports<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>As a manager, one of the key <a href=\"https:\/\/www.proprofsproject.com\/blog\/essential-project-management-skills\/\">project management skills<\/a> is creating reports and assessing project performance. Imagine if you sit down to assess a project\u2019s performance in the end and are surprised by how inefficient the project results are.<\/p>\n\n\n\n<p>A project management tool provides smart reports that help gain insight into real-time metrics. This helps adjust your strategy and workflows timely to lead to better results, preventing you to be caught by surprise after project completion.<\/p>\n\n\n\n<p><strong>A few reports you can access using ProProfs include:<\/strong><\/p>\n\n\n\n<ul><li><strong>Summary reports<\/strong><\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"244\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Summary-reports.png\" alt=\"Summary reports\" class=\"wp-image-43039\"\/><\/figure><\/div>\n\n\n\n<ul><li><strong><a href=\"https:\/\/www.proprofsproject.com\/blog\/project-profitability\/\">Project profitability<\/a> reports<\/strong><\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"362\" height=\"512\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Project-profitability-reports.png\" alt=\"Project profitability reports\" class=\"wp-image-43040\"\/><\/figure><\/div>\n\n\n\n<ul><li><strong>Timeline reports<\/strong><\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"283\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Timeline-reports.png\" alt=\"Timeline reports\" class=\"wp-image-43041\"\/><\/figure><\/div>\n\n\n\n<ul><li><strong>Time reports<\/strong><\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"188\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Time-reports.png\" alt=\"Time reports\" class=\"wp-image-43042\"\/><\/figure><\/div>\n\n\n\n<p><strong>Using these reports, you can:<\/strong><\/p>\n\n\n\n<ul><li>Identify risks early and mitigate them timely<\/li><li>Track expenditures to keep projects within budget<\/li><li>Track progress in real-time to keep projects on track<\/li><\/ul>\n\n\n\n<p>You can generate these presentation-ready reports within seconds and share them with anyone with just a few clicks.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"5_Time_Tracking\"><\/span><strong>5. Time Tracking<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Another feature among the essential project management software features is time tracking.<\/p>\n\n\n\n<p>Imagine tracking the time each team member spends on a particular task or project. Just the thought of it is enough to drive you crazy!<\/p>\n\n\n\n<p>A tool lets you set up time tracking for your team members and tasks.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"154\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Time-Tracking.png\" alt=\"time tracking for your team members\" class=\"wp-image-43043\"\/><\/figure><\/div>\n\n\n\n<p>Using the Timer, you can:<\/p>\n\n\n\n<ul><li>Track how much time a team member spends to complete a task<\/li><li>Monitor the average time taken to complete a particular task<\/li><li>Analyze whether tasks are being completed as scheduled<\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"6_Third-Party_Integration\"><\/span><strong>6. Third-Party Integration<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Pick a tool that allows you to integrate with good third-party applications. This way, you can leverage more functionality without leaving the project management tool.<\/p>\n\n\n\n<p>Taking the example of ProProfs, you can integrate the tool with Google Calendar to sync project dates.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"232\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Third-Party-Integration.png\" alt=\"example of ProProfs\" class=\"wp-image-43044\"\/><\/figure><\/div>\n\n\n\n<p>This way, you will have a comprehensive view of all your tasks, meetings, and other agenda in one spot.<\/p>\n\n\n\n<p>Another good integration option is with the Outlook Calendar.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"280\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/good-integration-option.png\" alt=\"good integration option\" class=\"wp-image-43045\"\/><\/figure><\/div>\n\n\n\n<p>Like Google Calendar, the integration also helps you manage all your work in one place. This helps save time shuffling between different calendars, boosting productivity at work.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"7_Mobile_Access\"><\/span><strong>7. Mobile Access<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Not having access to your project data via a mobile device can be a deal-breaker. If you\u2019re a manager frequently handling projects on the go, ensure that a tool\u2019s mobile access capabilities are ranked higher on your project management features list.<\/p>\n\n\n\n<p>Accessing project data from anywhere and anytime allows you to stay on top of your project\u2019s updates regardless of where you\u2019re working from. The mobile access helps you receive notifications for task updates so you can monitor project activity for sure-shot success.<\/p>\n\n\n\n<p><pre><strong>Read Also: <a href=\"https:\/\/www.proprofsproject.com\/blog\/objectives-of-project-management\/\">What Are the Objectives of Project Management?\n<\/a><\/strong><\/pre><\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"8_Ready-to-Use_Templates\"><\/span><strong>8. Ready-to-Use Templates<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Among the much-needed project management software features are ready-to-use templates. Templates help create a sound <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-management-framework\/\">project management framework<\/a> in just a matter of seconds.<\/p>\n\n\n\n<p>For example, ProProfs offers stunning templates for various project needs.<\/p>\n\n\n\n<p><strong>A few templates that you can pick from include:<\/strong><\/p>\n\n\n\n<ul><li><em>Product roadmap template<\/em><\/li><li><a href=\"https:\/\/www.proprofsproject.com\/templates\/project-schedule\/\"><em>Project schedule template<\/em><\/a><\/li><li><em>Marketing plan template<\/em><\/li><li><em>Project budget template<\/em><\/li><li><em>Bug tracking template<\/em><\/li><li><a href=\"https:\/\/www.proprofsproject.com\/templates\/event-planning\/\"><em>Event planning template<\/em><\/a><\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img src=\"https:\/\/lh3.googleusercontent.com\/1OoeCCszCB_8O0zMAalFdw_y99a0DwZ_hbUboimNYB8ivljcGctiMglt59ZApNFz4V7XrUfKB0sVGDuiDJsJ2nWqxlY1lkmwNeX3OY5qAGAv2lQByiVHoF9aZrv3JEMNPx3KKGNDhnKscdd0qA\" alt=\"Ready to Use Templates\"\/><\/figure><\/div>\n\n\n\n<p><strong>Using a template, you can:<\/strong><\/p>\n\n\n\n<ul><li>Quickly shape project workflows to set up project dashboards<\/li><li>Ensure that you never miss a step in the <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-life-cycle-and-its-phases\/\">project lifecycle<\/a><\/li><li>Expedite project execution<\/li><li>Maintain workflow consistency across similar projects<\/li><\/ul>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"9_Invoice_Generation\"><\/span><strong>9. Invoice Generation<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>One of the KRAs as a manager includes creating and sharing invoices with clients. Isn\u2019t it exhausting and time-consuming to gather data and create invoices every month?<\/p>\n\n\n\n<p>Imagine if you could generate reliable invoices at the click of a button. That is exactly what a project management tool can do.<\/p>\n\n\n\n<p>Using a tool, you can automate client invoicing and billing to create hassle-free invoices, saving time and effort.<\/p>\n\n\n\n<p>If we look at ProProfs, you can enable the following add-ons with just a click:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"356\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Invoice-Generation.png\" alt=\"enable the following add ons\" class=\"wp-image-43046\"\/><\/figure><\/div>\n\n\n\n<p>This is what an invoice will look like:<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" width=\"512\" height=\"491\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/invoice-will-look-like.png\" alt=\"what an invoice will look like\" class=\"wp-image-43047\"\/><\/figure><\/div>\n\n\n\n<p>You can edit these invoices as desired and share them with clients instantly.<\/p>\n\n\n\n<p><pre><strong>Read Also: <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-management-terms-and-concepts\/\">Different Project Management Terms Beginners Should Know\n<\/a><\/strong><\/pre><\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"How_to_Determine_Useful_Project_Management_Software_Features\"><\/span><strong>How to Determine Useful Project Management Software Features<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Moving to a unified platform does not come easy. While assessing a tool and its features, you may wonder, \u201c<em>What if your team does not find it easy to use?<\/em>\u201d or \u201c<em>What if the tool does not offer collaboration features?<\/em>\u201d Also, you may wonder whether the tool is easy to scale with growing teams and operations.<\/p>\n\n\n\n<p>Your decision to onboard a tool must be weighed against the needs of your projects and teams.<\/p>\n\n\n\n<p>For example, if your projects need real-time tracking, project visualization features should be your primary focus while analyzing a tool\u2019s capabilities. Similarly, if your team requires a more collaborative system to coordinate their efforts, collaboration features like task comments and file sharing should be your primary focus. Or, if you\u2019re someone who\u2019s always on the go, you might want to invest in a tool that offers real-time task updates via mobile access.<\/p>\n\n\n\n<p>So, the best practice is to analyze the gap between strategy and execution and look for features that will help fill this gap effortlessly.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Drive_Business_Efficiency_with_the_Best_Project_Management_Features\"><\/span><strong>Drive Business Efficiency with the Best Project Management Features<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Merely investing in any project management tool will serve no purpose. You must assess a tool&#8217;s features and tie them to your unique project and team needs.<\/p>\n\n\n\n<p>In this blog, we discussed some notable project management software features. These will guide you to choose a tool that complements your requirements aptly.<\/p>\n\n\n\n<p>So get going and deploy the right features to get the most out of your project management tool!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you ask Project Management Software Features then a fellow project manager to recount what goes behind delivering a successful project, you both may get too overwhelmed with the flashback! Poor cross-department collaboration, widening project scope, shifting priorities, and delayed deadlines are a few roadblocks project managers tackle daily. If you start managing everything manually,&#8230;<\/p>\n","protected":false},"author":2,"featured_media":43050,"comment_status":"open","ping_status":"open","sticky":true,"template":"","format":"standard","meta":[],"categories":[20],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v16.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Must-Have Project Management Software Features Explained<\/title>\n<meta name=\"description\" content=\"The must-have Project Management Software Features let you plan, organize &amp; run successful projects. Here are 9 essential features to keep work on track.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Must-Have Project Management Software Features Explained\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/\" \/>\n<meta property=\"og:site_name\" content=\"ProProfs Project Blog\" \/>\n<meta property=\"article:published_time\" content=\"2023-01-16T16:33:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-02-02T07:21:43+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Must-Have-Project-Management-Software-Features.png\" \/>\n\t<meta property=\"og:image:width\" content=\"758\" \/>\n\t<meta property=\"og:image:height\" content=\"335\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"David Miller\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"12 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Must-Have Project Management Software Features Explained","description":"The must-have Project Management Software Features let you plan, organize & run successful projects. Here are 9 essential features to keep work on track.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/","og_locale":"en_US","og_type":"article","og_title":"Must-Have Project Management Software Features Explained","og_url":"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/","og_site_name":"ProProfs Project Blog","article_published_time":"2023-01-16T16:33:00+00:00","article_modified_time":"2026-02-02T07:21:43+00:00","og_image":[{"width":758,"height":335,"url":"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Must-Have-Project-Management-Software-Features.png","path":"\/var\/www\/web1\/user\/web1_proprofsproject\/web\/blog\/wp-content\/uploads\/2023\/01\/Must-Have-Project-Management-Software-Features.png","size":"full","id":43050,"alt":"Must-Have Project Management Software Features","pixels":253930,"type":"image\/png"}],"twitter_card":"summary_large_image","twitter_misc":{"Written by":"David Miller","Est. reading time":"12 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebSite","@id":"https:\/\/www.proprofsproject.com\/blog\/#website","url":"https:\/\/www.proprofsproject.com\/blog\/","name":"ProProfs Project Blog","description":"ProProfs Project","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.proprofsproject.com\/blog\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"ImageObject","@id":"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#primaryimage","inLanguage":"en-US","url":"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Must-Have-Project-Management-Software-Features.png","contentUrl":"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2023\/01\/Must-Have-Project-Management-Software-Features.png","width":758,"height":335,"caption":"Must-Have Project Management Software Features"},{"@type":"WebPage","@id":"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#webpage","url":"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/","name":"Must-Have Project Management Software Features Explained","isPartOf":{"@id":"https:\/\/www.proprofsproject.com\/blog\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#primaryimage"},"datePublished":"2023-01-16T16:33:00+00:00","dateModified":"2026-02-02T07:21:43+00:00","author":{"@id":"https:\/\/www.proprofsproject.com\/blog\/#\/schema\/person\/d7e40aa7f7c752e6b56e13837eae4bbe"},"description":"The must-have Project Management Software Features let you plan, organize & run successful projects. Here are 9 essential features to keep work on track.","breadcrumb":{"@id":"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.proprofsproject.com\/blog\/must-have-project-management-software-features\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.proprofsproject.com\/blog\/"},{"@type":"ListItem","position":2,"name":"Must-Have Project Management Software Features Explained"}]},{"@type":"Person","@id":"https:\/\/www.proprofsproject.com\/blog\/#\/schema\/person\/d7e40aa7f7c752e6b56e13837eae4bbe","name":"David Miller","image":{"@type":"ImageObject","@id":"https:\/\/www.proprofsproject.com\/blog\/#personlogo","inLanguage":"en-US","url":"https:\/\/secure.gravatar.com\/avatar\/dae1a2b22ca946c7335bba9b6f7b532a?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/dae1a2b22ca946c7335bba9b6f7b532a?s=96&d=mm&r=g","caption":"David Miller"},"description":"David Miller, an Expert Writer at ProProfs, has over 12 years of experience as a consultant and business strategist. His narratives on project management, leadership, and personal development are featured on platforms like Jeff Bullas, HR.com, and eLearningIndustry. David mentors &amp; contributes innovative insights to ProProfs\u2019 blogs. Connect with him on LinkedIn.","url":"https:\/\/www.proprofsproject.com\/blog\/author\/david-miller\/"}]}},"_links":{"self":[{"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/posts\/15557"}],"collection":[{"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/comments?post=15557"}],"version-history":[{"count":13,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/posts\/15557\/revisions"}],"predecessor-version":[{"id":48971,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/posts\/15557\/revisions\/48971"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/media\/43050"}],"wp:attachment":[{"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/media?parent=15557"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/categories?post=15557"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/tags?post=15557"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}