{"id":16855,"date":"2020-01-16T10:58:41","date_gmt":"2020-01-16T10:58:41","guid":{"rendered":"https:\/\/www.proprofs.com\/c\/?p=16855"},"modified":"2026-02-02T07:34:07","modified_gmt":"2026-02-02T07:34:07","slug":"manage-project-team","status":"publish","type":"post","link":"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/","title":{"rendered":"How to Manage a Project Team: 6 Ways You Didn\u2019t Know Helped"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Imagine you have a diverse set of people in your team, each coming from different backgrounds.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">They have a different way to work, and their work ethics might differ from what you have set for yourself.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now, as a project manager, how would you feel about this?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are two ways to deal with such a situation:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>The Bossy Way Out<\/b><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">You can set your priorities straight and give your team a hard time if they don\u2019t follow your terms to the Z.&nbsp;&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>The Boss Next Door<\/b><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">The other way is to interact with your <\/span><span style=\"font-weight: 400;\">project team members<\/span><span style=\"font-weight: 400;\"> on a daily basis and be their right-man whenever they need you.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Which method do you think is better?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The second one, right?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That\u2019s a great start!<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Among many things <a href=\"https:\/\/www.proprofsproject.com\/blog\/how-to-be-a-productive-project-manager\/\">project managers<\/a> are responsible<\/strong> for; ensuring the right project and team management is one of the most important responsibilities.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But, whether you are new to management or have your fair share of experience, it may be difficult to visualize all the challenges that can come your way.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, it is essential to have a structured approach that helps you keep your project team on course, and this blog post will help you find that out.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But, before we start, let\u2019s talk about <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-planning-guide\/\">What is project planning<\/a>?, what\u2019s the first thing that comes to your mind?<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Setting clear goals?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Defining project objectives?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Assigning tasks to relevant teams?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Allocating resources properly?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">\u2026.but did you think about keeping your teams in the loop from the start?<\/span><\/p>\n<p><strong>According to a <a href=\"https:\/\/www.pmi.org\/-\/media\/pmi\/documents\/public\/pdf\/learning\/thought-leadership\/pulse\/the-essential-role-of-communications.pdf\">PMI survey<\/a>, poor team communication is one of the key reasons for project failure.&nbsp;<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">So, how do you really produce a perfect project plan?&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Well, by keeping your teams in the \u201cproject plan\u201d checklist!<\/span><\/p>\n<p><em><strong>In this chapter of our PM guide, we talk about two things:<\/strong><\/em><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">3 ways you can prepare your team to plan projects.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">6 ways you can manage your teams efficiently.<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">So, let\u2019s cover both these topics in detail.&nbsp;<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_17 counter-hierarchy ez-toc-grey\">\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/#3_Ways_to_Improve_Project_Team_Management_Plan_Projects\" title=\"3 Ways to Improve Project Team Management &amp; Plan Projects&nbsp;\">3 Ways to Improve Project Team Management &amp; Plan Projects&nbsp;<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/#How_to_Manage_a_Project_Team_During_the_Project_Lifecycle\" title=\"How to Manage a Project Team During the Project Lifecycle\">How to Manage a Project Team During the Project Lifecycle<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/#1_Create_a_Detailed_Project_Outline\" title=\"#1: Create a Detailed Project Outline\">#1: Create a Detailed Project Outline<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/#2_Establish_Your_Goal_Objectives\" title=\"#2: Establish Your Goal &amp; Objectives\">#2: Establish Your Goal &amp; Objectives<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/#3_Build_the_Right_Project_Team\" title=\"#3. Build the Right Project Team\">#3. Build the Right Project Team<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/#4_Become_More_Specific_Define_Tasks\" title=\"#4: Become More Specific &amp; Define Tasks\">#4: Become More Specific &amp; Define Tasks<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/#5_Measure_Progress_Regularly\" title=\"#5: Measure Progress Regularly\">#5: Measure Progress Regularly<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/#6_Reflect_Adapt_Proceed\" title=\"#6: Reflect, Adapt &amp; Proceed\">#6: Reflect, Adapt &amp; Proceed<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"3_Ways_to_Improve_Project_Team_Management_Plan_Projects\"><\/span><b>3 Ways to Improve Project Team Management &amp; Plan Projects&nbsp;<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The one thing most project managers tend to overlook is addressing their teams\u2019 concerns. From keeping them in the loop to resolving team issues, project managers don\u2019t pay heed to such obstacles and assume the project will be executed successfully.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But, that is not true.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Teams need to be nurtured and trained to ensure efficient project execution. So, let&#8217;s see the three ways you can improve project team management.&nbsp;<\/span><br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-25329\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2019\/03\/3-Ways-to-Improve-Project-Team-Management.jpg\" alt=\"3 Ways to Improve Project Team Management\" width=\"954\" height=\"417\"><\/p>\n<h3><b>Involve Teams Right From the Start<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Simply assigning project tasks to teams without discussing the <strong><a href=\"https:\/\/www.proprofsproject.com\/blog\/project-goals-vs-objectives\/\">project goals, objectives<\/a><\/strong>, and how the milestones are going to be achieved spells disaster! <\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It is not only important to involve teams in the project planning process, but also keep them in the loop during the entire project cycle.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From project initiation where clients explain their requirements and project details to project execution where the <strong><a href=\"https:\/\/www.proprofsproject.com\/blog\/project-planning-guide\/\">project plan<\/a><\/strong> is put into play &#8211; team members need to be a part of each process. This gives them clarity and makes sure they deliver work on time and with the required quality.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And, how does a project management software help achieve this? Through team collaboration features such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Email notifications<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Task comments<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Shared calendar<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">File sharing<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">&#8230;team members can communicate with each other and stay in the loop regarding project updates and deliverables.&nbsp;<\/span><\/p>\n<h3><b>Clearly Define Team Goals and Roles<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Most projects fail due to unclear goals and roles. So, it is important to discuss with teams:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What exactly they will be working on<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How will they be achieving their goals<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What is the role of each team member during project execution<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What kind of work quality is expected from the team<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Doing so not only gives clarity to the team regarding the project goals and objectives, but also gives them an idea on how to execute the project with quality expected from the client. So, how do you clearly define team goals and roles?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Use project management software to avoid any confusion among teams. You can also document everything and share it with the relevant team members. A few features that help in clearly defining team goals &amp; roles and implement it efficiently include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><b>One Dashboard View<\/b><span style=\"font-weight: 400;\"> \u2013 You can see who is working on what and work progress.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Task Assignment<\/b><span style=\"font-weight: 400;\"> \u2013 You can assign tasks to relevant teams and give access to only those team members (task permissions).<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Task Comments<\/b><span style=\"font-weight: 400;\"> \u2013 You can add task comments to define team goals for a specific task. For instance, in the middle of a project, a new task needs to be assigned that was not previously discussed with the team, you can assign the task and give them a brief using task comment.&nbsp;&nbsp;<\/span><\/li>\n<\/ul>\n<h3><b>Brainstorm Potential Project Risks With Your Team<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">There is always a possibility of risks cropping up when you plan your project execution strategy. So, instead of doing all the brainstorming by yourself, it is essential to have your team help in pinpointing some potential <a href=\"https:\/\/www.proprofsproject.com\/blog\/common-project-risks\/\">common project risks<\/a>.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Not only do fresh minds give you a better idea of the various risks that may occur in the different phases of project execution, but their expertise can also help you plan a way out to deal with these risks.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This brings us to the next question at hand:<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Manage_a_Project_Team_During_the_Project_Lifecycle\"><\/span><b>How to Manage a Project Team During the Project Lifecycle<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When implementing a project, there is a lifecycle that needs to be followed. Now, you need to manage <\/span><span style=\"font-weight: 400;\">project team members<\/span><span style=\"font-weight: 400;\"> through each phase of this lifecycle.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" class=\"aligncenter size-full wp-image-22897\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2019\/03\/Six-ways-to-manage-a-project-team.png\" alt=\"Six ways to manage a project team\" width=\"1000\" height=\"500\"><br \/>\n<\/span><\/p>\n<p>Let\u2019s check out the six ways in which you can manage a project team in every project phase.<\/p>\n<p><span style=\"font-weight: 400;\"><br \/>\n<\/span><b>Quick Navigation &#8211; Manage Project Team<\/b><\/p>\n<ul>\n<li><a href=\"#oyp\">Create a Detailed Project Outline<\/a><\/li>\n<li><a href=\"#eyg\">Establish Your Goal &amp; Objectives<\/a><\/li>\n<li><a href=\"#btr\">Build the Right Project Team<\/a><\/li>\n<li><a href=\"#bms\">Become More Specific &amp; Define Tasks<\/a><\/li>\n<li><a href=\"#mpr\">Measure Progress Regularly<\/a><\/li>\n<li><a href=\"#rap\">Reflect, Adapt &amp; Proceed<\/a><\/li>\n<\/ul>\n<h2 id=\"oyp\"><span class=\"ez-toc-section\" id=\"1_Create_a_Detailed_Project_Outline\"><\/span><b>#1: Create a Detailed Project Outline<img loading=\"lazy\" class=\"aligncenter size-full wp-image-25332\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2020\/01\/Create-a-Detailed-Project-Outline.jpg\" alt=\"Create a Detailed Project Outline\" width=\"1000\" height=\"625\"><\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The first step is to create a detailed project outline.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-outline\/\">project outline<\/a> is a core document that assists managers to sell a potential project to sponsors and stakeholders.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While working on a project\u2019s outline, it is important for you to define clearly:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The projects your team will be working on.&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What is the finished project going to look like<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Who is it going to be the target audience<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Why the project is desirable for your business<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What makes it possible, and&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Why it is worthy of your stakeholder\u2019s investment.<\/span><\/li>\n<\/ul>\n<p><b><i>Pro Tip:<\/i><\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">Every great project should begin with a story. The narrative you build will be invaluable for your organization, as well as for your prospective customers. Be clear on what your project is, what it is going to entail, and what makes it unique. This way, your teams will be on the same page regarding what the project is and what needs to be done to get the desired end result.&nbsp;<\/span><\/i><\/p>\n<h2 id=\"eyg\"><span class=\"ez-toc-section\" id=\"2_Establish_Your_Goal_Objectives\"><\/span><b>#2: Establish Your Goal &amp; Objectives<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-25078\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2019\/12\/Establish-Your-Goal-Objectives.png\" alt=\" Establish Your Goal &amp; Objectives\" width=\"600\" height=\"400\"><\/p>\n<p><span style=\"font-weight: 400;\">Next, you need to establish your project goals and objectives.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ask yourself:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What is the goal of your project?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What objectives do you need to accomplish to reach the outcome?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What do you want the project to achieve for your business or your clients?&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How do you intend to go about achieving that?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You need to be as precise as possible, not only with the broader project aims but also with any smaller objectives contained within the project.<\/span><\/p>\n<p><b><i>Pro-Tip:<\/i><\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">Set SMART goals. They help you set realistic objectives to reach your project goal efficiently. Not only that, but it will also give a higher level of flexibility and creative freedom to your team members and stay task-oriented.<\/span><\/i><\/p>\n<hr>\n<h3><strong>Must Read:&nbsp;<a href=\"https:\/\/www.proprofsproject.com\/blog\/importance-of-goal-setting\/\" target=\"_blank\" rel=\"noopener\">The Importance of Goal Setting<\/a><\/strong><\/h3>\n<hr>\n<h2 id=\"btr\"><span class=\"ez-toc-section\" id=\"3_Build_the_Right_Project_Team\"><\/span><b>#3. Build the Right Project Team<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-39313\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/03\/Build-the-Right-Project-Team.png\" alt=\"\" width=\"600\" height=\"402\"><\/p>\n<p style=\"text-align: center;\">\n<p><span style=\"font-weight: 400;\">After defining the project and its aim, you need to build the right project team.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Who are the people helping you with the project?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What are their <strong><a href=\"https:\/\/www.proprofsproject.com\/blog\/task-delegation-in-project-management\/\">roles and responsibilities<\/a><\/strong>?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">John Rampton, in an&nbsp;<\/span><a href=\"https:\/\/due.com\/blog\/how-to-manage-a-project-from-start-to-finish\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">article written for Due.com<\/span><\/a><span style=\"font-weight: 400;\"> states, &#8220;<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\">Typically, your team should include the Project sponsor, experts to define the scope of the project, the Project manager, and the team responsible working on the project.<\/span><\/p><\/blockquote>\n<p><b><i>Pro-Tip:<\/i><\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">Crucially, you need to create a team that possesses the right technical knowledge to complete the project. However, you also need people with relevant soft skills and experience.<\/span><\/i><\/p>\n<h2 id=\"bms\"><span class=\"ez-toc-section\" id=\"4_Become_More_Specific_Define_Tasks\"><\/span><b>#4: Become More Specific &amp; Define Tasks<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-39307\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/03\/Become-More-Specific-Define-Tasks.png\" alt=\"\" width=\"650\" height=\"300\"><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.howtogeek.com\/wp-content\/uploads\/2019\/07\/img_5d3f4837cd8b1.jpg\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Once your team is in place, you need to become more specific about various aspects of the project. These include: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><em><span style=\"font-weight: 400;\">Outlining some of the key tasks <\/span><\/em><\/li>\n<li style=\"font-weight: 400;\"><em><span style=\"font-weight: 400;\">Allocating team members to manage them<\/span><\/em><\/li>\n<li style=\"font-weight: 400;\"><em><span style=\"font-weight: 400;\">Specifying the delivery of these tasks <\/span><\/em><\/li>\n<\/ul>\n<p>These aspects are crucial to determine <strong><a href=\"https:\/\/www.proprofsproject.com\/blog\/how-do-you-ensure-you-meet-your-project-deadlines\/\">how the project can be completed within the set deadline<\/a><\/strong>. Alternatively, in a more flexible or Agile project, they might mean setting up a basic timeline for initial roll-out.<\/p>\n<p><b><i>Pro-Tip:<\/i><\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">Get specific about the way collaboration will work, the project&#8217;s primary chain of communication, and the kind of <strong><a href=\"https:\/\/www.proprofsdesk.com\/blog\/how-to-get-agents-collaborating\/\">project team culture<\/a><\/strong> you want to establish. Agree upon a standard budget and project scope and explain to your team to avoid any problem associated with scope creep. <\/span><\/i><\/p>\n<h2 id=\"mpr\"><span class=\"ez-toc-section\" id=\"5_Measure_Progress_Regularly\"><\/span><b>#5: Measure Progress Regularly<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" class=\"aligncenter wp-image-25333 size-full\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2020\/01\/Measure-Progress-Regularly.png\" alt=\"Measure Progress Regularly\" width=\"673\" height=\"448\"><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/www.quickanddirtytips.com\/sites\/default\/files\/styles\/insert_large\/public\/images\/12136\/how-to-measure-progress.png?itok=GaHkWZGw\"><span style=\"font-weight: 400;\">Image Source<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Regardless of the way you and your team approach the project, you must manage the progress by communicating with your team regularly. Regular evaluation of completed tasks is also crucial. .<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can use also adopt tools and techniques for <strong><a href=\"https:\/\/www.proprofsproject.com\/blog\/achieve-team-transparency\/\">managing project teams<\/a><\/strong>. For example, you can use a project management software tool like <strong><a href=\"https:\/\/www.proprofsproject.com\/\">ProProfs Project<\/a><\/strong> to streamline all your communications in one place. Using this software can help you break the project down into more manageable parts.<\/span><\/p>\n<p><b><i>Pro-Tip:<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\"><i>Create milestones to check the progress and ensure the project is on course. If you have adopted an <strong><a href=\"https:\/\/www.proprofsproject.com\/blog\/agile-project-management-software\/\">Agile approach<\/a><\/strong>, however, progress will be checked more regularly, as its philosophy relies on continuous feedback and adaptation to changing hypotheses.<\/i><br \/>\n<\/span><\/p>\n<h3><strong><a href=\"https:\/\/www.proprofsproject.com\/signup\/\">Try ProProfs&nbsp;Project for Free &gt;&gt;&nbsp;<\/a><\/strong><\/h3>\n<h2 id=\"rap\"><span class=\"ez-toc-section\" id=\"6_Reflect_Adapt_Proceed\"><\/span><b>#6: Reflect, Adapt &amp; Proceed<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Finally, the ability to reflect with your teams and adapt to the changes required in the team is taught <a href=\"https:\/\/www.strategyex.co.uk\/explore-our-courses\/project-management-training\" target=\"_blank\" rel=\"noopener\">during training session<\/a>s. These sessions usually focus on team building in project management. This is why concepts like Agile are increasingly popular.&nbsp;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While overseeing your project, you need to:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Regularly reflect on project progress<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Adapt during project execution, when necessary&nbsp;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Proceed, without the project coming off the rails<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Some of the changes to your project may happen organically. So, it is essential to take notes and know what wasn\u2019t a part of project execution from the start.<\/span><\/p>\n<p><b><i>Pro-TIp:<\/i><\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">Respond appropriately to situations where your stakeholders modify their requirements, or your competitors come up with the idea that threatens your project.<\/span><\/i><\/p>\n<p><b>Project Team Management: Do it Right With ProProfs Project<\/b><\/p>\n<p><span style=\"font-weight: 400;\">There are various factors that are crucial for determining the success or failure of a project. However, the most significant one is your ability to manage your team. In addition to businesses investing in and managing project training, it is important that you take steps to maximize your chances of success by defining aims, building the right team, communicating effectively, measuring progress, and responding to changes seamlessly.<\/span><\/p>\n<hr>\n<p><span style=\"font-weight: 400;\">Now that you have a basic idea of <\/span><span style=\"font-weight: 400;\">how to manage a project team<\/span><span style=\"font-weight: 400;\">, let\u2019s cover FAQs on <\/span><span style=\"font-weight: 400;\">team project management<\/span><span style=\"font-weight: 400;\"> and other related topics.<\/span><\/p>\n<h3><b><i>Q1. What skills are needed to manage a team?<\/i><\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A few skills needed to manage a team are confidence, vision, adaptability, loyalty, sense of trust, and most importantly &#8211; <a href=\"https:\/\/www.proprofstraining.com\/courses\/workplace-communication-skills\/\">effective communication<\/a>.<\/span><\/li>\n<\/ul>\n<h3><b><i>Q2. What makes a good management team?<\/i><\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A good management team appreciates its employees, provide the necessary resources, listen to its employees, and make rational decisions.<\/span><\/li>\n<\/ul>\n<h3><b><i>Q3. How do you motivate your team?<\/i><\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">You can motivate your team is by setting certain project goals, <a href=\"https:\/\/www.proprofsproject.com\/blog\/improve-team-communication\/\">keeping open communication<\/a>, and encouraging innovation.&nbsp;<\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Imagine you have a diverse set of people in your team, each coming from different backgrounds. They have a different way to work, and their work ethics might differ from what you have set for yourself.&nbsp; Now, as a project manager, how would you feel about this? There are two ways to deal with such&#8230;<\/p>\n","protected":false},"author":2,"featured_media":38653,"comment_status":"open","ping_status":"open","sticky":true,"template":"","format":"standard","meta":[],"categories":[22],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v16.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Manage a Project Team: 6 Ways You Didn\u2019t Know Helped<\/title>\n<meta name=\"description\" content=\"Worried that projects aren\u2019t delivered on time? Keep your worries aside as this blog post helps you manage your project team better.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Manage a Project Team: 6 Ways You Didn\u2019t Know Helped\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.proprofsproject.com\/blog\/manage-project-team\/\" \/>\n<meta property=\"og:site_name\" content=\"ProProfs Project Blog\" \/>\n<meta property=\"article:published_time\" content=\"2020-01-16T10:58:41+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-02-02T07:34:07+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2020\/01\/How-to-Manage-a-Project-Team-1.png\" \/>\n\t<meta property=\"og:image:width\" content=\"758\" \/>\n\t<meta property=\"og:image:height\" content=\"335\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"David Miller\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"10 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How to Manage a Project Team: 6 Ways You Didn\u2019t Know Helped","description":"Worried that projects aren\u2019t delivered on time? 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His narratives on project management, leadership, and personal development are featured on platforms like Jeff Bullas, HR.com, and eLearningIndustry. David mentors &amp; contributes innovative insights to ProProfs\u2019 blogs. 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