{"id":39666,"date":"2021-10-22T09:15:14","date_gmt":"2021-10-22T09:15:14","guid":{"rendered":"https:\/\/www.proprofsproject.com\/blog\/?p=39666"},"modified":"2026-05-19T06:47:07","modified_gmt":"2026-05-19T06:47:07","slug":"best-remote-collaboration-tools","status":"publish","type":"post","link":"https:\/\/www.proprofsproject.com\/blog\/best-remote-collaboration-tools\/","title":{"rendered":"17 Best Collaboration Tools for Remote Teams"},"content":{"rendered":"\n<p>Engaging with team members from all over the world can be confusing, complicated, and hectic. While some team members may struggle with being productive, others might face a communication gap. As a project manager, you may even find yourself struggling to track time effectively and deliver successful projects.<\/p>\n\n\n\n<p>These are common <a href=\"https:\/\/www.proprofsproject.com\/blog\/challenges-of-remote-working\/\">challenges faced by remote teams<\/a>. But, guess what the solution is? The key to collaborating remotely is to set clear goals and maintain transparency. It involves being able to connect and address roadblocks anytime and anywhere. You may be located in a different place or even a different time zone; however, it is undeniable that you cannot compromise productivity at any stage of the <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-life-cycle-and-its-phases\/\">project\u2019s life cycle<\/a>.<\/p>\n\n\n\n<p>So again, how do you ensure that you achieve the expected business goals while operating with a remote team?<\/p>\n\n\n\n<p>Collaboration between remote teams can be effortless, provided they are backed by a robust remote collaboration tool. A collaboration tool is a must-have to synchronize the workflow of dynamically spread team members. The tool will not only help streamline everyday workflow but will also facilitate improved efficiency. <\/p>\n\n\n\n<p>Track overall project progress and achieve the defined common goal while collaborating seamlessly with your remote teams on a software\u2019s single dashboard.<\/p>\n\n\n\n<p>Here are 15+ remote <a href=\"https:\/\/www.proprofsproject.com\/blog\/best-project-collaboration-software\/\">best online collaboration tools<\/a> that promise seamless collaboration for remote teams smoothly. Let\u2019s explore.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_17 counter-hierarchy ez-toc-grey\">\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.proprofsproject.com\/blog\/best-remote-collaboration-tools\/#What_are_Remote_Collaboration_tools\" title=\"What are Remote Collaboration tools?\">What are Remote Collaboration tools?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.proprofsproject.com\/blog\/best-remote-collaboration-tools\/#Type_of_Remote_Collaboration_Tools\" title=\"Type of Remote Collaboration Tools\">Type of Remote Collaboration Tools<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.proprofsproject.com\/blog\/best-remote-collaboration-tools\/#How_to_Choose_the_Remote_Collaboration_App\" title=\"How to Choose the Remote Collaboration App\">How to Choose the Remote Collaboration App<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.proprofsproject.com\/blog\/best-remote-collaboration-tools\/#List_of_Best_Remote_Collaboration\" title=\"List of Best Remote Collaboration\">List of Best Remote Collaboration<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_are_Remote_Collaboration_tools\"><\/span><strong>What are Remote Collaboration tools?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Remote collaboration tools enhance communication and collaboration among team members located in geographically different places. They ensure effortless coordination and seamless interaction between team members for <a href=\"https:\/\/www.proprofsproject.com\/blog\/project-execution-strategy\/\">project execution<\/a>. These tools are powerful enough to support teams of all sizes in helping them achieve business goals even if they\u2019re sitting far away from each other.&nbsp;<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"Type_of_Remote_Collaboration_Tools\"><\/span><strong>Type of Remote Collaboration Tools<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Over <a href=\"https:\/\/www.hrdive.com\/news\/gartner-over-80-of-company-leaders-plan-to-permit-remote-work-after-pande\/581744\/\">80%<\/a> of company leaders plan to permit remote work after the pandemic. With this statistic, it is clear that remote work is here to stay and become the primary work culture. <\/p>\n\n\n\n<p>To manage remote teams, you require a tool that helps streamline team activities and makes working remotely hassle-free. There are a few <a href=\"https:\/\/www.proprofsproject.com\/blog\/tools-for-remote-teams\/\">tools for remote teams<\/a> that you can onboard as per your business and team requirements.<\/p>\n\n\n\n<p><strong>Let\u2019s take a look at the types of tools.<\/strong><\/p>\n\n\n\n<h3><strong>1.  Project Management Tools<\/strong><\/h3>\n\n\n\n<p>Project management tools ensure smooth collaboration among team members while making sure that time, resource, and effort optimization is met. Such tools help you achieve predefined business goals and ease your workflow by automating and prioritizing most tasks as per need. They offer <a href=\"https:\/\/help.proprofsproject.com\/project-views\">multiple views<\/a> and provide insightful reports that help lead the project in an informed manner. Stay on top of your team\u2019s activities with feature-rich <a href=\"https:\/\/www.proprofsproject.com\/blog\/best-project-management-software\/\">project management platforms<\/a>.<\/p>\n\n\n\n<h3><strong>2.  Document Sharing Tools<\/strong><\/h3>\n\n\n\n<p>Document sharing is essential to execute any project. Teams require sharing images, videos, gifs, and templates frequently to get approval and complete projects. Thus, a document-sharing tool provides a robust platform where teams can collaborate for accessing and sharing files on the go. These tools offer seamless file sharing that helps deliver projects faster and better.<\/p>\n\n\n\n<h3><strong>3.  Video Conferencing Tools<\/strong><\/h3>\n\n\n\n<p>The need for video conferencing tools has never been more crucial than in the present. While remote workers have always embraced video conferencing to ensure better coordination, the world has increasingly turned to such tools since the pandemic hit our lives. Such tools facilitate a personal touch with the person that you are working with. These tools are great for holding online seminars, conferences, and meetings. Additionally, its chat and screen sharing features are a favorite among teams.<\/p>\n\n\n\n<h3><strong>4.  Shared Calendars<\/strong><\/h3>\n\n\n\n<p>Shared calendars are excellent for organizing and managing the workflow of your projects efficiently. They help you sync the activities of all team members while keeping track of each task and subtask of your project. It helps tackle project scheduling challenges and helps teams keep track of each other\u2019s workload and availability. These calendars also offer real-time alerts and notifications each time you are assigned a new task or scheduled for a meeting.<\/p>\n\n\n\n<h3><strong>5.  Instant Messaging Tools<\/strong><\/h3>\n\n\n\n<p>Instant messaging tools are indispensable for keeping team members up to date and ensuring effective communication. Interaction between team members may be in the form of text, group chat, file sharing, or video chat. Such tools facilitate one on one collaboration among team members and help them connect from anywhere within seconds. For round-the-clock instant messaging for your team, this tool is a must-have.<\/p>\n\n\n\n<h3><strong>6.  Whiteboards<\/strong><\/h3>\n\n\n\n<p>Like physical whiteboards in classrooms, digital whiteboards help segregate and organize basic ideas that can turn into actionable plans. For digital collaboration across team members, whiteboards are practical for idea mock-ups and visualizing the final goal to move forward with. They allow team members to brainstorm ideas and plan the path to execute those ideas collaboratively.<\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"How_to_Choose_the_Remote_Collaboration_App\"><\/span><strong>How to Choose the Remote Collaboration App<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>While selecting the right tool for your team, don\u2019t forget to count in a few features that every tool should boast. The lack of these features may result in posing challenges for smooth work efficiency. Here we explore a few of these features. Let\u2019s get started.<\/p>\n\n\n\n<h3><strong>1. User Friendly<\/strong><\/h3>\n\n\n\n<p>A tool should be simple and user-friendly. When a tool is easy to navigate, it has a greater possibility of being adopted instantly by all team members. As a project manager, you must ensure that any tool you decide to onboard should have a short learning curve.<\/p>\n\n\n\n<h3><strong>2. Collaborative Tool<\/strong><\/h3>\n\n\n\n<p>Collaboration involves being able to work together towards a shared business goal to achieve set business targets. It is the act of coordinating, exploring, and managing ideas to deliver outcomes that are their collective responsibility as a team. Select a tool based on its proven collaborative abilities for projects that flow easily towards successful delivery.<\/p>\n\n\n\n<h3><strong>3. Pricing<\/strong><\/h3>\n\n\n\n<p>A tool may have all the features that you need but not be affordable, while another might be inexpensive but lack basic features and functionality for remote team collaboration. Thus, it becomes vital to find the right tool and the right balance that makes a tool perfect for collaboration while being economically feasible.<\/p>\n\n\n\n<h3><strong>4. Business Requirements<\/strong><\/h3>\n\n\n\n<p>Each business has its unique set of challenges. Since no business has the same difficulties, thus each business requires a tool that befits its specific requirements. While some businesses may require instant messaging functionality, others might require seamless file sharing capabilities. It is best to outline your business requirements and choose a tool that fulfills that requirement for you.<\/p>\n\n\n\n<h3><strong>5. Customer Support<\/strong><\/h3>\n\n\n\n<p>Having robust customer support 24\/7 is a must for teams that are not located in one place. Customer support comes in handy for geographically dispersed teams when they cannot discover a particular feature or face operational issues. Good customer support ensures smooth functioning regardless of the occasional hiccups.<\/p>\n\n\n\n<h3><strong>6. Security<\/strong><\/h3>\n\n\n\n<p>When you\u2019re working with a distributed workforce, security becomes the prime concern. If neglected, it may result in misuse of project information and may even lead to <a href=\"https:\/\/www.proprofsproject.com\/blog\/common-reasons-for-project-failure\/\">project failure<\/a>. All project data is confidential and should be secured from external <a href=\"https:\/\/www.aura.com\/learn\/how-to-protect-against-ransomware\">threats such as ransomware<\/a>. Ensure that your team\u2019s tool is compliant with data security laws and does not compromise your project\u2019s integrity.<\/p>\n\n\n\n<p><strong>Read More: <\/strong><a href=\"https:\/\/www.proprofsproject.com\/blog\/challenges-of-remote-working\/\">Top 11 Challenges of Remote Working You Can Possibly Encounter<\/a><\/p>\n\n\n\n<h2><span class=\"ez-toc-section\" id=\"List_of_Best_Remote_Collaboration\"><\/span><strong>List of Best Remote Collaboration<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Now that you have understood the types and features of an excellent remote collaboration tool, let\u2019s explore the top 15+ collaboration tools for remote team members.&nbsp; Here we go!<\/p>\n\n\n\n<h3><strong>1. <a href=\"https:\/\/www.proprofsproject.com\/\">ProProfs Project<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" width=\"851\" height=\"550\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/props.png\" alt=\"ProProfs Project-Best Remote Collaboration Software\" class=\"wp-image-39748\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/www.proprofsproject.com\/\">Source<\/a><\/p>\n\n\n\n<p>ProProfs Project is a project management tool that offers seamless collaboration between remote teams. The tool\u2019s intuitive and user-friendly interface ensures easy software adoption among all team members across departments. It automates workflow by creating dependencies and allocating resources. Its document sharing ability makes it exceptionally easy to share files on the go. Packed with a powerful dashboard, ProProfs is perfect for bringing teams together in one place.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Insightful workflow reports<\/li><li>Gantt charts and Kanban board<\/li><li>Alerts and notifications<\/li><li>Drag and drop functionality<\/li><li>Accurate timesheets<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Starts at $39.97\/month.<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best remote team communication and collaboration tool.<\/p>\n\n\n\n<h3><strong>2. <a href=\"https:\/\/www.ntaskmanager.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">nTask<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"519\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/ntask-min-1024x519.png\" alt=\"ntask- Amazing collaboration tool for remote teams\" class=\"wp-image-39652\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/www.ntaskmanager.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>nTask organizes workflows with its super intuitive interface to suit team members located anywhere in the world. It allows you to set milestones and track progress. You can also set custom statuses that ensure that you get an overview of how the project moves forward at a glance. Moreover, its meeting features include developing a clear meeting agenda, linking a particular meeting to a task, and easy addition of the attendees to a meeting.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Task management<\/li><li>Multiple views<\/li><li>Timesheets<\/li><li>Issue tracking<\/li><li>Resource allocation<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<ul><li>Basic &#8211; $0<\/li><li>Premium &#8211; $3\/month<\/li><li>Business &#8211; $7.99<\/li><li>Enterprise &#8211; Available on request<\/li><\/ul>\n\n\n\n<p><strong>Best for<\/strong>: The best tool for task management capabilities.<\/p>\n\n\n\n<h3><strong>3. <a href=\"https:\/\/www.hubspot.com\/products\/crm\" target=\"_blank\" rel=\"noreferrer noopener\">HubSpot CRM<\/a><\/strong><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.hubspot.com\/products\/crm\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>HubSpot CRM is a powerful tool for remote marketing teams that offers a host of helpful automation. The cloud-based customer relationship management software is available on both desktop and mobile, so work never skips a beat. Stay up-to-date with each of your customer relationships with a personalized task and calendar, so every team member is their most <a href=\"https:\/\/www.proprofsproject.com\/blog\/how-to-make-your-team-more-productive\/\">productive<\/a>.&nbsp;<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Detailed sales productivity reports<\/li><li>Thousands of integrations<\/li><li>Visual real-time sales pipeline<\/li><li>Automated contact record-keeping<\/li><li>Prospect task management software<\/li><li>Free email, landing page, and form templates<\/li><\/ul>\n\n\n\n<p><strong>Pricing:&nbsp;<\/strong><\/p>\n\n\n\n<ul><li>Free \u2013 Core features<\/li><li>Starter \u2013 $45\/month<\/li><li>Professional \u2013 $800\/month<\/li><li>Enterprise \u2013 $3,200\/month<\/li><\/ul>\n\n\n\n<p><strong>Best for:<\/strong> Customer relationship management and marketing.<\/p>\n\n\n\n<h3><strong>4. <a href=\"https:\/\/www.proprofs.com\/collaborate\/\" target=\"_blank\" rel=\"noreferrer noopener\">ProProfs Collaborate<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"522\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/proprofs-collaboration-min-1024x522.png\" alt=\"ProProfs Collaborate\" class=\"wp-image-39670\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/www.proprofs.com\/collaborate\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>ProProfs Collaborate helps remote teams collaborate in real-time, even if they are in different parts of the world. The software enables Q&amp;A discussions that facilitate communication. You can create unlimited private and public groups to hold discussions and resolve roadblocks. Equipped with manuals, articles, and onboarding documents, the tool\u2019s knowledge base makes accessing crucial information easy.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Q&amp;A discussions and chats<\/li><li>Unlimited groups<\/li><li>Alerts and notifications<\/li><li>Mobile-friendly<\/li><li>Access files and documents<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Available on request<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best Q&amp;A discussion platform.<\/p>\n\n\n\n<h3><strong>5. <a href=\"https:\/\/www.chanty.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Chanty<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"463\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/chanty-collab-min-1024x463.png\" alt=\"Chanty\" class=\"wp-image-39671\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/www.chanty.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>Chanty ensures effective communication among remote users throughout the project. The software\u2019s Teambook feature works well to organize tasks and resources in one place. You can access, manage and analyze activities seamlessly. <\/p>\n\n\n\n<p>Stick to set deadlines and deliver expected outcomes with timely alerts and notifications. Its 24\/7 customer support makes reaching out for technical support at any given time super accessible.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Easy to use<\/li><li>Short learning curve<\/li><li>Kanban board view<\/li><li>Custom roles and permissions<\/li><li>Voice messages<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Free &#8211; $0<\/p>\n\n\n\n<p>Business &#8211; $3\/user\/month<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The <a href=\"https:\/\/www.proprofsproject.com\/blog\/best-workflow-management-software\/\">best workflow management tool<\/a>.<\/p>\n\n\n\n<h3><strong>6. <a href=\"https:\/\/www.salesmate.io\/\" target=\"_blank\" rel=\"noreferrer noopener nofollow\">Salesmate<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" width=\"506\" height=\"234\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2022\/07\/salesmate.jpg\" alt=\"\" class=\"wp-image-42087\"\/><\/figure>\n\n\n\n<p>Salesmate, excellent CRM and customer journey platform. You can automate your sales, marketing, and customer support activities.<\/p>\n\n\n\n<p>It is a smart CRM equipped with user-friendly features that boost customer interaction, assist in developing effective marketing plans, simplify the sales process, and manage all of your customer data in one location.<\/p>\n\n\n\n<p>You may create highly targeted emails with email automation, which can improve the way you interact with your clients and prospects. Additionally, you may automate your client outreach and establish connections depending on their behavior and activities.<\/p>\n\n\n\n<p>You can automate many tasks using Salesmate&#8217;s very sophisticated marketing automation function, including lead scoring, sending email blasts, gathering NPS data, A\/B testing, and much more!<\/p>\n\n\n\n<p>Overall, Salesmate offers comprehensive sales and marketing solutions.<\/p>\n\n\n\n<p><strong>Features<\/strong>:<\/p>\n\n\n\n<ul><li>Salesmate provides strong features including marketing and sales automation.<\/li><li>The use of live chat, chat journeys, and meeting scheduling tools improves customer engagement.<\/li><li>Quality leads can be collected using effective online forms.<\/li><li>Power dialer and integrated dialing both assist in making calls more productive.<\/li><li>Gives access to a single database where all contacts can be managed.<\/li><li>A 360-degree perspective of your complete sales pipeline is provided.<\/li><li>Over 700 apps can be integrated with Salesmate.<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Salesmate offers a 15-day free trial.<\/p>\n\n\n\n<p>Salesmate offers Starter, Growth, Boost, and Enterprise premium plans. The annual fee for the paid version is $12 per month.<\/p>\n\n\n\n<p><strong>Best for: <\/strong>Best tool remote sale.<\/p>\n\n\n\n<h3><strong>7. <a href=\"https:\/\/www.troopmessenger.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Troop Messenger<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"486\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/troopmessanger-collab-min-1024x486.png\" alt=\"Troop Messenger\" class=\"wp-image-39672\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/www.troopmessenger.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>Troop Messenger is an instant messaging tool with a one-on-one messaging feature that helps exchange information with remote team members. The tool allows you to copy, reply, forward and recall conversations quickly and easily. You can customize your interface by changing the wallpaper and the fonts. Its dashboard lets you add new team members or new tasks in a few clicks and within minutes. It even has the option to allow team members to chat in private mode.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>HD audio\/video calling<\/li><li>Desktop sharing<\/li><li>Third-party integrations<\/li><li>File sharing<\/li><li>Live chat support<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Premium &#8211; $1.33\/user\/month<\/p>\n\n\n\n<p>Enterprise &#8211; $3.02\/user\/month<\/p>\n\n\n\n<p>Superior &#8211; $6.71\/user\/month<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best instant messaging tool.<\/p>\n\n\n\n<h3><strong>8. <a href=\"https:\/\/www.proprofsdesk.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">ProProfs Help Desk<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"484\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/Proprofsdesk-1024x484.png\" alt=\"ProProfs Helpdesk\" class=\"wp-image-39733\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/www.proprofsdesk.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>The tool supports remote workers with its collaborative and automated 360-degree support. Set up your help desk in minutes with the ProProfs Help Desk. It initiates faster responses with its canned responses for emails and chats. Its simple G-mail-like interface makes it easier to retain customer emails. Also, the tool allows users to measure their performance or measure their performance as a team.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Shared inbox<\/li><li>Insightful reports<\/li><li>Automated tasks<\/li><li>Canned responses<\/li><li>Alerts and notifications<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Free &#8211; $0<\/p>\n\n\n\n<p>Essentials &#8211; $10\/user\/month<\/p>\n\n\n\n<p>Premium &#8211; $15\/user\/month<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best help desk software.<\/p>\n\n\n\n<h3><strong>9. <a href=\"https:\/\/filestage.io\/\" target=\"_blank\" rel=\"noreferrer noopener\">Filestage<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" width=\"842\" height=\"414\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/filestage-collab-min.png\" alt=\"Filestage\" class=\"wp-image-39674\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/filestage.io\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>Filestage, a document-sharing platform, offers unlimited file storage on the platform. Review videos, audios, images, and all other files in one place. It makes seeking feedback and approval for all your files seamless. You can add attachments to comments and track file versions until the final approval. Get access to custom projects to access and review each file. Its review reminders ensure that you never miss a deadline and complete deliverables on time.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Secure storage<\/li><li>Project templates<\/li><li>Priority support<\/li><li>Private comments<\/li><li>Custom team roles<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Essential &#8211; $9\/seat\/month<\/p>\n\n\n\n<p>Advanced &#8211; $19\/seat\/month<\/p>\n\n\n\n<p>Professional &#8211; $39\/seat\/month<\/p>\n\n\n\n<p>Enterprise &#8211; Available on request<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best file sharing tool for accessing and managing documents.<\/p>\n\n\n\n<h3><strong>10. <a href=\"https:\/\/www.google.com\/intl\/en_in\/drive\/\">Google Drive<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"486\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/google-drive-collab-min-1024x486.png\" alt=\"Google Drive\" class=\"wp-image-39675\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/www.google.com\/intl\/en_in\/drive\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>Google Drive is one of the most popular file sharing platforms. It integrates easily with google docs, sheets, and slides. Equipped with powerful search functionality, it offers praise-worthy speed and performance. Connect and collaborate with team members located far away in just seconds. <\/p>\n\n\n\n<p>The tool ensures that you access and share files hassle-free. It keeps your files organized and allows easy updates when needed.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Cloud storage<\/li><li>Easy to store<\/li><li>Secure storage<\/li><li>Mobile-friendly<\/li><li>AI and search enabled<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>100 GB plan &#8211; 1.74\/user\/month<\/p>\n\n\n\n<p>200 GB plan &#8211; 2.82\/user\/month<\/p>\n\n\n\n<p>2 TB plan &#8211; 8.72\/user\/month<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best file storing software.<\/p>\n\n\n\n<h3><strong>11. <a href=\"https:\/\/www.invisionapp.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">InVision<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"475\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/invision-collab-min-1024x475.png\" alt=\"InVision\" class=\"wp-image-39676\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/www.invisionapp.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>InVision is a whiteboard tool that ensures easy visualization and implementation of your project\u2019s life cycle from start to finish. Its interactive dashboard lets remote team members streamline the overall project process faster. Brainstorm ideas and plan everything effortlessly with the tool. Its templates enable you to make the best use of your time by immediately starting project execution on beautifully built templates.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Digital whiteboard<\/li><li>Virtual appointments&nbsp;<\/li><li>User friendly<\/li><li>Real-time updates<\/li><li>Pre-built templates<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Free &#8211; $0<\/p>\n\n\n\n<p>Starter &#8211; $15\/user\/month<\/p>\n\n\n\n<p>Professional &#8211; $25\/user\/month<\/p>\n\n\n\n<p>Team &#8211; $99\/user\/month<\/p>\n\n\n\n<p>Enterprise &#8211; Available on request<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best whiteboard tool for planning.<\/p>\n\n\n\n<h3><strong>12. <a href=\"https:\/\/zapier.com\/teams\/\" target=\"_blank\" rel=\"noreferrer noopener\">Zapier<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"475\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/zapier-collab-min-1024x475.png\" alt=\"Zapier\" class=\"wp-image-39677\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/zapier.com\/teams\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>Zapier is a versatile and flexible project management tool for communication among remote team members. The tool offers customized workflows to assign and <a href=\"https:\/\/www.proprofsproject.com\/blog\/how-to-prioritize-tasks\/\">prioritize tasks<\/a> in seconds so that you can focus on only the most essential tasks. <\/p>\n\n\n\n<p>Automate <a href=\"https:\/\/www.proprofsproject.com\/blog\/recurring-task-management\/\">recurring tasks<\/a> and create dependencies hassle-free with Zapier. Get instant notifications for new form submissions and easy access to unlimited zap templates with shared folders for team collaboration.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Easy automation<\/li><li>Third-party integrations<\/li><li>Unlimited Zap templates<\/li><li>Customer support<\/li><li>Intuitive interface<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Free &#8211; $0<\/p>\n\n\n\n<p>Starter &#8211; $20.44<\/p>\n\n\n\n<p>Professional &#8211; $50.10<\/p>\n\n\n\n<p>Team &#8211; $305.68<\/p>\n\n\n\n<p>Company &#8211; $612.39<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best automated workflow tool.<\/p>\n\n\n\n<h3><strong>13. <a href=\"https:\/\/calendly.com\/for-teams\" target=\"_blank\" rel=\"noreferrer noopener\">Calendly<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"526\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/calendly-collab-min-1024x526.png\" alt=\"Calendly\" class=\"wp-image-39678\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/calendly.com\/for-teams\">Source<\/a><\/p>\n\n\n\n<p>Eliminate long threaded emails and incorporate scheduling meetings with Calendly. Working efficiently in remote teams is made easier with the tool\u2019s automated workflow. Optimize time, effort, and resources with more intelligent communication. It also gives you the ability to personalize reminders, check-ins, and follow-ups for everyday tasks. The smooth and quick onboarding process makes the overall experience amazing.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Custom SMS and email notifications<\/li><li>Live chat support<\/li><li>Onboarding and training<\/li><li>Meeting scheduling<\/li><li>Automatic reminders<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Basic &#8211; $0\/user\/month<\/p>\n\n\n\n<p>Premium &#8211; $8\/user\/month<\/p>\n\n\n\n<p>Pro &#8211; $12\/user\/month<\/p>\n\n\n\n<p>Enterprise &#8211; Available on request<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best team scheduling software.<\/p>\n\n\n\n<h3><strong>14. <a href=\"https:\/\/10to8.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">10to8<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"458\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/10to8-collab-min-1024x458.png\" alt=\"10to8- Remote Collaboration tool\" class=\"wp-image-39679\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/10to8.com\/appointment-scheduling-software-for-remote-businesses\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>Running a remote team becomes easier with 10to8. The tool offers seamless scheduling of appointments and meetings. Interact with the teams and stakeholders over video call or chat. It is simple to set up and get things done. Remote workers widely accept its user-friendly interface to help them stay on the same page with project progress. 10to8 software befits businesses of all team sizes.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Video appointments<\/li><li>Simple to use<\/li><li>Integration with Zoom<\/li><li>Notifications and reminders<\/li><li>Calendar sync with other tools<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Free $0<\/p>\n\n\n\n<p>Basic $9.6\/2 users\/month<\/p>\n\n\n\n<p>Grow $20\/3 users\/month<\/p>\n\n\n\n<p>Bigger Business $40\/6 users\/month<\/p>\n\n\n\n<p>Enterprise Available on request<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best video appointment software.<\/p>\n\n\n\n<h3><strong>15. <a href=\"https:\/\/stormboard.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Stormboard<\/a>&nbsp;<\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"431\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/stormboard-min-1024x431.png\" alt=\"Stormboard\" class=\"wp-image-39680\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/stormboard.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>Transform the way you get things done with Stormboard. The tool allows team members working remotely to resolve issues and challenges by ideating comprehensively on the software. Track, organize and <a href=\"https:\/\/www.proprofsproject.com\/blog\/top-practices-for-prioritizing-project\/\">prioritize your project<\/a> ideas to accomplish business objectives. Setting up deadlines and milestones is a cakewalk with its user-friendly dashboard. It has a short learning curve, making the tool\u2019s adoption easier.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Data security<\/li><li>Meeting notes<\/li><li>Minimal onboarding training<\/li><li>Actionable ideation<\/li><li>Third-party integrations<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Personal &#8211; $0<\/p>\n\n\n\n<p>Business &#8211; $10<\/p>\n\n\n\n<p>Enterprise &#8211; $16.67<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best project ideation tool.<\/p>\n\n\n\n<h3><strong>16. <a href=\"https:\/\/explore.zoom.us\/en\/products\/meetings\/\" target=\"_blank\" rel=\"noreferrer noopener\">Zoom<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"422\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/zoom-collab-min-1024x422.png\" alt=\"Zoom- Great Virtual Collaboration Software\" class=\"wp-image-39681\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/explore.zoom.us\/meetings?_ga=2.64467375.1870649610.1626329832-1178354834.1624518424\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>Zoom is great virtual collaboration software for reaching out to team members and having one-to-one conversations. Automatically schedule meetings and connect with your remote teammates in just a few clicks to get work done faster. View the active speaker on your screen and bring teams closer from anywhere. It offers easy screen sharing features that simplify understanding the context of the conversation.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Video webinars<\/li><li>Video conferencing<\/li><li>Collaborative tool<\/li><li>Video recording<\/li><li>In-meeting chat<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Basic &#8211; $0<\/p>\n\n\n\n<p>Pro &#8211; $177.11\/license\/year<\/p>\n\n\n\n<p>Business &#8211; $241.51\/license\/year<\/p>\n\n\n\n<p>Enterprise &#8211; $289.81\/license\/year<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best video conferencing tool.<\/p>\n\n\n\n<h3><strong>17. <a href=\"https:\/\/workspace.google.com\/intl\/en_in\/features\/\" target=\"_blank\" rel=\"noreferrer noopener\">G Suite<\/a><\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" width=\"1024\" height=\"376\" src=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/gsuit-1024x376.png\" alt=\"G Suit\" class=\"wp-image-39682\"\/><\/figure>\n\n\n\n<p><a href=\"https:\/\/workspace.google.com\/intl\/en_in\/features\/\" target=\"_blank\" rel=\"noreferrer noopener\">Source<\/a><\/p>\n\n\n\n<p>For high-performing remote teams, G Suite is a savior. Simplify your work tenfold with the suite\u2019s wide range of products under its wings like Gmail, Google Calendar, Google Drive, and Google Sheets. <\/p>\n\n\n\n<p>This one suite is all you need to create forms, schedule meetings, share files and get on a video call with your team members. It effectively manages all files and provides secure storage for all your project data in one place.<\/p>\n\n\n\n<p><strong>Features:<\/strong><\/p>\n\n\n\n<ul><li>Secure cloud storage<\/li><li>Video meetings<\/li><li>Customer support<\/li><li>Management controls<\/li><li>Custom emails<\/li><\/ul>\n\n\n\n<p><strong>Pricing:<\/strong><\/p>\n\n\n\n<p>Business starter &#8211; $1.68<\/p>\n\n\n\n<p>Business standard &#8211; $9.02<\/p>\n\n\n\n<p>Business plus &#8211; $16.91<\/p>\n\n\n\n<p>Enterprise &#8211; Available on request<\/p>\n\n\n\n<p><strong>Best for<\/strong>: The best cloud storage tool.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Engaging with team members from all over the world can be confusing, complicated, and hectic. While some team members may struggle with being productive, others might face a communication gap. As a project manager, you may even find yourself struggling to track time effectively and deliver successful projects. These are common challenges faced by remote&#8230;<\/p>\n","protected":false},"author":2,"featured_media":39667,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[22],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v16.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>17 Best Remote Collaboration Tools for Remote Teams in 2026<\/title>\n<meta name=\"description\" content=\"Remote collaboration tools ensure effortless management of teams across the globe. Explore 17 collaboration tools for simplified remote team management.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.proprofsproject.com\/blog\/best-remote-collaboration-tools\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"17 Best Remote Collaboration Tools for Remote Teams in 2026\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.proprofsproject.com\/blog\/best-remote-collaboration-tools\/\" \/>\n<meta property=\"og:site_name\" content=\"ProProfs Project Blog\" \/>\n<meta property=\"article:published_time\" content=\"2021-10-22T09:15:14+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-05-19T06:47:07+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.proprofsproject.com\/blog\/wp-content\/uploads\/2021\/10\/15-Best-remote-collaboration-tools.png\" \/>\n\t<meta property=\"og:image:width\" content=\"758\" \/>\n\t<meta property=\"og:image:height\" content=\"335\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"David Miller\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"17 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"17 Best Remote Collaboration Tools for Remote Teams in 2026","description":"Remote collaboration tools ensure effortless management of teams across the globe. 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His narratives on project management, leadership, and personal development are featured on platforms like Jeff Bullas, HR.com, and eLearningIndustry. David mentors &amp; contributes innovative insights to ProProfs\u2019 blogs. Connect with him on LinkedIn.","sameAs":["ansul@proprofs.com"],"url":"https:\/\/www.proprofsproject.com\/blog\/author\/david-miller\/"}]}},"_links":{"self":[{"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/posts\/39666"}],"collection":[{"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/comments?post=39666"}],"version-history":[{"count":27,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/posts\/39666\/revisions"}],"predecessor-version":[{"id":47661,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/posts\/39666\/revisions\/47661"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/media\/39667"}],"wp:attachment":[{"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/media?parent=39666"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/categories?post=39666"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.proprofsproject.com\/blog\/wp-json\/wp\/v2\/tags?post=39666"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}