{"id":40085,"date":"2021-12-09T04:17:56","date_gmt":"2021-12-09T04:17:56","guid":{"rendered":"https:\/\/www.proprofsproject.com\/blog\/?p=40085"},"modified":"2026-03-06T10:06:00","modified_gmt":"2026-03-06T10:06:00","slug":"best-scrum-tools","status":"publish","type":"post","link":"https:\/\/www.proprofsproject.com\/blog\/best-scrum-tools\/","title":{"rendered":"7 Best Scrum Tools: Pick The Right Option in 2026"},"content":{"rendered":"\n

I’ve tested a lot of scrum tools over the years, and the pattern is always the same. It’s not that teams are disorganized. It’s that their work lives in too many places at once, a spreadsheet here, a chat message there, a notebook on someone’s desk, and nobody has a clear picture of what’s actually happening right now. A project slips. A deadline moves and only one person knows. A manager has to call a meeting just to find out if something is on track.<\/p>\n\n\n\n

And if you’re not running formal Scrum sprints but just need a better way to assign work, track progress, and stop chasing updates, this guide is still for you.<\/p>\n\n\n\n

By the end, you\u2019ll know exactly what to look for, which tools are worth comparing, and how to avoid the common mistakes that waste time and budget. Whether you’re moving off spreadsheets, replacing tools that are too expensive or too complex, or starting from scratch, this will help you pick something your team will actually stick with.<\/p>\n\n\n\n

<\/span>What Are Scrum Tools?<\/span><\/h2>\n\n\n\n

Scrum tools are software platforms that help your team run Scrum in one place, without juggling spreadsheets, chats, and sticky notes. They keep your backlog, sprint plan, and Scrum board organized so everyone knows what work is coming up and what is happening right now.<\/p>\n\n\n\n

They help teams tackle complex projects by breaking work into smaller cycles (weekly or biweekly sprints). A good Scrum tool also enhances visibility, making everyone see what is To Do, In Progress, Blocked, or Done. It keeps ownership clear with assignees, due dates, priorities, and sprint goals so work does not slip through the cracks.<\/p>\n\n\n\n

Most Scrum tools also keep conversations tied to the work. Instead of updates getting lost in email or chat, teammates can comment inside tasks, tag people, attach files, and leave progress notes. That creates a clear history and makes reporting and check-ins much easier.<\/p>\n\n\n\n

<\/span>Why Do Teams Even Need Scrum Project Management Tools?<\/span><\/h2>\n\n\n\n

Because most teams aren’t failing at Scrum. They’re failing at visibility and accountability, and they know it.<\/p>\n\n\n\n

Here\u2019s what shows up in real teams again and again:<\/p>\n\n\n\n

  • Nobody actually knows the status of anything without asking:<\/strong> Work is spread across email threads, Excel files, chat messages, and notebooks. There’s no single place to look. So managers call check-in meetings, and team members spend time reporting instead of doing. A single tool ends that loop.<\/li>
  • Deadlines move and nobody flags it:<\/strong> Someone pushes a due date in the spreadsheet. No notification goes out. No reason is recorded. A week later the manager finds out in a one-on-one. The right tool makes date changes visible, flags them, and keeps a record of why.<\/li>
  • Executives are still asking “where are we on this?” in every meeting:<\/strong> Most leaders, CEOs, EVPs, department heads don’t want more status meetings. They want to open one screen and see what’s green, what’s at risk, and what’s stuck. A dashboard gives them that in seconds without pulling anyone away from actual work.<\/li>
  • You need outside people involved, but you can’t give everyone a full paid seat: <\/strong>External consultants, clients, contractors, partner agencies need to see certain tasks or leave a comment, not access everything. Guest or view-only roles handle this without adding to your per-seat cost.<\/li>
  • Teams Want “Less Admin,” Not A New Full-Time Job Managing A Tool:<\/strong> If updating the tool feels like extra work, people stop doing it. Simple boards, templates, and reminders keep things moving with minimal effort.<\/li><\/ul>\n\n\n\n

    That\u2019s exactly what modern scrum project management tool setups are supposed to fix.<\/p>\n\n\n\n

    <\/span>7 Best Scrum Tools Worth Comparing This Year<\/span><\/h2>\n\n\n\n

    This list blends what top guides consistently recommend plus what teams commonly need (ease of use, sprint support, reporting, integrations).<\/p>\n\n\n\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t
    Tool<\/th>Best for<\/th>Pricing<\/th>\n<\/tr>\n<\/thead>\n
    ProProfs Project<\/td>planning, collaborating, and delivering projects on time<\/td>Free plan available. Paid plan starts at $39.97\/month<\/a>.<\/td>\n<\/tr>\n
    Jira Software<\/td>Deep Scrum workflows (backlog + sprints + controls)<\/td>Starts at $7.91\/user\/month<\/td>\n<\/tr>\n
    ClickUp<\/td>Flexible sprints + dashboards + custom fields<\/td>Starts at $7\/user\/month<\/td>\n<\/tr>\n
    monday dev<\/td>Visual Scrum workflows for cross-functional teams<\/td>Starts at $9\/seat\/month<\/td>\n<\/tr>\n
    Zoho Sprints<\/td>Budget-friendly Scrum planning<\/td>Starts at $1\/user\/month<\/td>\n<\/tr>\n
    Azure DevOps<\/td>Scrum boards + Microsoft-first engineering workflows<\/td>First 5 users free, then $6\/user\/month<\/td>\n<\/tr>\n
    Trello<\/td>Lightweight boards for simple sprint execution<\/td>Starts at $5\/user\/month<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n\n\n\n

    1. ProProfs Project – Best for Planning, Collaborating & Delivering Projects on Time<\/h3>\n\n\n\n
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