Top 10 Task Management Software in 2024

Managing projects is certainly not an easy task. And when you’re managing them across departments, it can lead to chaos and confusion.

So, how do you effectively manage tasks and ensure timely completion?

A robust task management software can bring clarity to projects, centralize communication, and track workloads, tasks, and time spent, all from one dashboard.

But, finding the right tool can be challenging.

Don’t worry, I’m here to help you find the perfect fit!

In this blog, we will look at the top 10 task management tools, their features, pricing, and much more. Tested and vetted for their functionality, user-friendly design, scalability, and cost-effectiveness, these systems make up the gold standard for task management.

Before we get started, here’s a brief overview of their strengths and pricing structure.

Software	Best For	Pricing
ProProfs Project	Simplified task management with visualization & collaboration tools	Starts at $39.97/month.
Todoist	Interactive task dashboards	Free plan available (Limited to 5 active projects). Paid options start at $6/member/month.
ClickUp	Comprehensive task management	Free plan available (No advanced features like automation and time tracking). Paid options start at $7/member/month.
Wrike	Shareable dashboards	Free plan available (No use case templates or Analytics view). Paid options start at $9.80/seat/month.
Timecamp	Time tracking for tasks	Free plan available (No timesheets and invoicing capabilities). Paid options start at $2.99/user/month.
Paymo	Task tracking & invoicing	Free plan available (Limited up to 1 user). Paid options start at $4.95/user/month.
Trello	Kanban project management	Free plan available (Limited up to 10 boards per Workspace). Paid options start at $5/user/month.
Asana	Remote teams	Free plan available (No task templates and milestone setting capabilities). Paid options start at $10.99/user/month.
nTask	Task scheduling & monitoring	Starts at $3/month.
SpiraPlan	Program Management	Free trial available. Paid options start at $60.60 per month (billed annually).

List of 10 Best Task Management Software

I’ve compiled a list of top task management tools based on personal experiences, research, colleague input, and reviews from sites like G2 and Capterra. These tools can help you organize your tasks, improve productivity, and stay on top of your work.

1. Proprofs Project – Best for simplified task management with visualization & collaboration tools

ProProfs Project is a simple yet powerful tool that takes you from planning to completion seamlessly. Its user-friendly interface features interactive project views like Gantt Charts and Kanban Boards, offering a clear visual of tasks and team assignments.

The tool helped me foster team collaboration effortlessly, with features like comments, mentions, file sharing, and real-time notifications.

I found it invaluable for organizing tasks into ‘pending’, ‘to-do’, and ‘completed’ workflows, ensuring our team’s constant alignment.

Also, the tool’s robust reporting capabilities allow you to track team performance and project progress, aiding informed decision-making. You can even share these presentation-ready reports with clients and stakeholders instantly.

What you’ll like:

• Task prioritization so that important tasks get done first
• Drag-and-drop action to customize project workflows
• Create hassle-free invoices with accurate time-tracking capabilities
• Ability to set dependencies between tasks
• Real-time notifications to stay up-to-date with task progress

What you may not like:

• It offers a short trial period of 15 days which may not be enough to explore all the features of the tool
• No option to switch between light and dark modes

Pricing: Starts at $39.97/month.

2. Todoist – Best for interactive task dashboards

Todoist, one of the best task management tools that seamlessly connects your team’s efforts to ensure project success.

Its simple dashboard makes task creation and organization a breeze, thanks to intuitive sections and subtasks.

The real-time tracking capability empowers you to stay on top of your tasks and meet task deadlines with ease. Plus, you can swiftly assign tasks, setting priority levels as needed.

I used the free version of the tool and loved how it kept me informed with instant alerts and progress updates. The Kanban-style cards provide a visual project overview, and the customizable view with filters makes it even more user-friendly.

What you’ll like:

• You can add tasks via email and attach comments, files, and voice notes to them
• A shared team inbox to collaborate on projects
• Reminders for approaching work items ensure nothing slips through the cracks
• The paid version offers a business workspace that promises to foster seamless collaboration and project management for teams

What you may not like:

• The mobile application is not as robust as you would expect
• Its integration with Google Calendar can be glitchy

Pricing: Free plan available (Limited to 5 active projects). Paid options start at $6/member/month.

3. ClickUp – Best for comprehensive task management

Next up on our list of the best task management tools is ClickUp.

Want to say goodbye to scattered to-dos? With ClickUp, you finally can!

ClickUp made it effortless to break my tasks into subtasks and maintain complete control over each one. Collaboration was a breeze – my team members could tackle roadblocks together, fostering instant idea exchange.

But that’s not all!

ClickUp also let me visualize projects in multiple ways, ensuring a holistic view of tasks.

I could create checklists within tasks to stay organized. Also, prioritizing became simpler with customizable task levels, and I could define each task’s workflow stage, like ‘initiation’ or ‘planning.’

What you’ll like:

• You can set custom statuses as ‘In progress,’ ‘Ready,’ ‘Review,’ for easy project tracking
• You can assign tasks to team members using accurate time-tracking estimates, ensuring zero team burnout
• Shareable screen recording for seamless communication
• Ability to automate routine tasks and reminders

What you may not like:

• Lacks good reporting capabilities
• Onboarding can be a challenge

Pricing: Free plan available (No advanced features like automation and time tracking). Paid options start at $7/member/month.

Read More: 16 Best ClickUp Alternatives & Competitors (Features+Comparison)

4. Wrike – Best for shareable dashboards

Wrike, one of the most versatile tools for task management, excels in agile project management, making tasks more efficient.

It effortlessly scales projects and provides instant insights into progress and team performance.

Wrike simplified my workflow with shareable dashboards for seamless communication and custom workflows tailored to my team’s unique needs.

Real-time reports kept me in the loop, while automation effortlessly streamlined repetitive tasks, ultimately saving precious time and effort. And for a comprehensive overview, ‘Analytics view’ enabled me to control project performance.

All in all, Wrike gave me the agility and efficiency I needed, with customizable workflows, real-time insights, and automated simplicity.

What you’ll like:

• Stay on top of projects with Board, Table, and Calendar views
• Resource management capabilities that help check for overworked or underutilized resources
• Ready-to-use templates to set up project workspaces and get going
• File and video proofing for precise collaboration and feedback

What you may not like:

• It lacks useful collaboration features like team chat or project boards
• No note-taking feature to save important notes

Pricing: Free plan available (No use case templates or Analytisc view). Paid options start at $9.80/seat/month.

5. Timecamp – Best for time tracking for tasks

With its excellent time tracking capabilities, Timecamp empowers you to effortlessly manage tasks and boost productivity.

By tracking your team’s work hours using the tool, you can strategically plan resource allocation for upcoming projects, ensuring your teams stay on course throughout.
Timecamp offers a convenient Timesheet feature that streamlines attendance tracking, making the employee payroll process a breeze.

I also find its fair billing through precise time tracking quite useful. It seamlessly integrates with external apps and the option to establish timesheet approvals saves valuable time.

What you’ll like:

• Clear graphics on team performance, giving you a better view of tracked time
• Ability to monitor project profitability by gaining insight into budgeting and billing
• Its user-friendly desktop app facilitates more convenient access, making it one of the best task management apps
• Insights into which apps and websites your team is checking into

What you may not like:

• Its advanced reporting options can be worked on
• Users often complain about its loading issues

Pricing: Free plan available (No timesheets and invoicing capabilities). Paid options start at $2.99/user/month.

6. ProofHub – Best for task tracking & invoicing

ProofHub is an all-in-one project management and team collaboration tool that provides you with a centralized dashboard for planning, scheduling, delegating, and monitoring the progression of tasks.

With wide visibility and by setting dependencies team members have a complete understanding of the workflow and are able to collaborate efficiently to complete tasks on time.

What you’ll like:

• Built-in chat for quick communication
• Multiple task views for different perspectives over workflow
• Advanced reporting to identify areas for improvement
• Centralized repository for organizing and storing project files

What you may not like:

• Notifications are sometimes overwhelming.
• Built-in client invoicing is not available

Pricing: 14-day free trial, followed by $45 per month (billed annually) for unlimited users.

7. Trello – Best for Kanban project management

Trello adopts the user-friendly Kanban style to foster team cohesion and streamline collaboration.

I used it to effortlessly create tasks, assign team members, and set deadlines, ensuring important tasks are not overlooked.

Its project views offered me and my team a comprehensive 360° perspective, enabling us to execute tasks efficiently within set timeframes. Also, the robust reporting offered invaluable project insights to keep my business ahead of the game.

The platform allowed me to tweak workflows by dragging and dropping tasks. And I could closely monitor progress using the progress meter checklist.

What you’ll like:

• The tool lets you combine custom fields with automation for increased productivity
• Trello cards convey information related to task due dates, users, and briefs
• Task automation to offload time-consuming tasks
• Integartion with tools like Slack, Google Drive, and Salesforce

What you may not like:

• The tool doesn’t show task dependencies clearly
• It can be difficult for beginners to set up project dashboards

Pricing: Free plan available (Limited up to 10 boards per Workspace). Paid options start at $5/user/month.

8. Asana – Best for remote teams

Asana, the user-friendly task tracking software, simplifies project management, no matter where your team operates.

Creating project tasks, assigning resources, and setting deadlines is a breeze with a few clicks. Additionally, you can designate tasks as milestones, guaranteeing timely achievement and project delivery.

I loved that the tool could seamlessly integrate with third-party tools like Adobe Creative Cloud and Power BI to bolster my team’s capabilities. Plus, I was able to track progress effortlessly with its Gantt chart and board view.

So yes, this feature-rich software empowers you to conquer projects with ease, ensuring that your team stays organized, connected, and on top of every task, no matter where they are.

What you’ll like:

• List, Board, and Calendar views to keep everyone on the same page
• Its Workflow Builder lets you create automated processes with trigger actions
• Analytical dashboard to gauge project performance instantly
• Task templates that help you get started faster

What you may not like:

• Does not allow you to assign multiple users to a task
• Not suitable for handling complex projects with too many task dependencies

Pricing: Free plan available (No task templates and milestone setting capabilities). Paid options start at $10.99/user/month.

9. nTask – Best for task scheduling & monitoring

nTask serves as the central hub for your task scheduling and tracking needs. It offers both free and paid plans, making it accessible to a broader audience with varying needs and budgets.

With its integrated calendar, scheduling tasks and meetings becomes effortless, bringing all your appointments under one roof. You can easily create and oversee projects, define milestones, and allocate resources, ensuring projects stay organized and on course.

I believe what truly sets nTask apart is its collaborative power, with features like comments, file attachments, and task discussions.

And the icing on the cake? nTask’s robust reporting grants insights into project progress, team efficiency, and task completion rates.

What you’ll like:

• Efficient time tracking to boost productivity and manage billable hours effortlessly
• Seamless integration with popular tools like Slack, Google Calendar, and Zapier
• Robust security measures, like access control and encryption, to safeguard your data
• Ability to simplify tasks with bulk actions for streamlined project management

What you may not like:

• It can be challenging to navigate, especially when multiple projects are involved
• Users often complain about its poor customer service

Pricing: Starts at $3/month.

10. SpiraPlan – Best for program management & ALM for scaling agile and enterprise

Inflectra’s SpiraPlan stands out as a powerful program management platform tailored for the expansion of agile projects and enterprises. Boasting a comprehensive suite of features ranging from Enterprise Agile Planning to Risk Management and QA, SpiraPlan is an ideal choice for industries with regulatory requirements.

This solution offers end-to-end traceability, flexible deployment options, and seamless integrations with other platforms. The platform’s robust functionality is particularly beneficial for companies navigating the intricacies of program and portfolio management in regulated sectors.

Featuring baseline management, configuration management, and strong version control, SpiraPlan ensures compliance while delivering mission-critical systems.

What you’ll like

• Project, program, and portfolio management all in one
• Includes an enterprise risk management system that is fully integrated with the requirements and project management features of SpiraPlan
• Instant messaging capabilities for all teammates
• Email integration capabilities

What you may not like

• Minimum amount of seats required to purchase

Pricing: Free trial available. Paid options start at $60.60 per month (billed annually).

Which Is the Best Task Management Software?

To choose the best task management software for your business, factor in your unique needs, team size, customization preferences, and budget.

Here are my top three suggestions to assist your decision-making-

Option A: ProProfs Project

ProProfs Project is a complete task management tool with user-friendly features like Gantt Charts and Kanban Boards for clear task visualization. It promotes seamless team collaboration through comments, mentions, file sharing, and real-time notifications. The tool offers robust reporting for tracking performance and project progress, facilitating informed decision-making.

Option B: Timecamp

Timecamp is another excellent tool with advanced time tracking capabilities. It aids in strategic resource allocation, streamlines attendance tracking through timesheets, and ensures precise billing. The tool offers seamless integration with external apps and enables timesheet approvals, making it a comprehensive solution for task tracking.

Option C: monday.com

monday.com streamlines teamwork for maximum efficiency, offering clear project views that keep everyone informed. This promotes seamless task tracking and quick problem-solving, boosting productivity. The platform’s automation capabilities save valuable time by handling non-expert tasks like reminders, enabling teams to focus on core goals.

Frequently Asked Questions

What is a task management software?

A task management software is a digital tool that helps individuals and teams organize, track, and prioritize tasks. It allows users to create actionable to-do lists, set deadlines, assign responsibilities, and monitor progress, making it easier to stay productive and meet goals efficiently.

What are the benefits of using a task management software?

Using task management software offers several benefits, including improved productivity, better organization, and enhanced collaboration. It helps individuals and teams prioritize tasks, set deadlines, and track progress, reducing stress and ensuring that nothing falls through the cracks. It also promotes better communication and accountability among team members.

How to choose a task management software?

When choosing a task management software, consider factors like user-friendliness for ease of use, third-party integration capabilities to streamline your workflow, and check testimonials and reviews on platforms like G2 and Capterra. Also, ensure it fits your budget to make it an affordable choice for your organization.

For more on this, watch: How to Choose the Best Project Management Software

What are the features of a task management software?

Task management software offers project views like Gantt charts and Kanban boards. It also includes task scheduling with customizable workflows and prioritization features. Additionally, it supports task dependencies, project reports for progress tracking, and collaboration tools such as task comments, all of which enhance team communication and overall efficiency.