20 Best Task Management Software & Tools of 2023

Managing projects is certainly not an easy task. And when you’re managing them across departments, it can lead to chaos and confusion. Often, when team members are unclear about their task responsibilities, deadlines are missed, and quality is compromised.

So, the question is – how to manage tasks effectively and ensure their timely completion?

Well, merely having a ‘bulletproof task management plan’ is not enough. Adopting online project management software is what you need to bring transparency across projects and centralize all communication.

So, if you are searching for the best task management software for your business. Then you’ve landed at the right place!

In this blog, we will look at the top 20 task management tools, their features, pricing, and much more.

List of Best Task Management Software

Choosing the best task management tool among a plethora of options available on the market is not easy.

But don’t worry! We have gone through hundreds of websites to collate a list of the top 21 tools so that you can manage tasks like a pro.

1. ProProfs Project

ProProfs Project is a simple yet powerful tool that allows you to manage tasks and track them right from planning to completion. It is an easy-to-use tool with interactive project views like Gantt Charts and Kanban Boards that give a visual overview of all tasks-related activities and the teams working on them.

You can set workflows to segment your pending, to-do, and completed tasks so that your team always stays on the right track. The tool’s robust reporting capabilities allow you to monitor team performance and overall project progress for informed decision-making. You can even share these presentation-ready reports with clients and stakeholders instantly.

Key Features of ProProfs Project:

• Leverage time tracking to check which tasks are taking up the most time to complete
• Customize your project workflow using drag and drop
• Prioritize tasks using tags
• Set dependencies between tasks
• Use task comments to exchange feedback
• Share files on the go

ProProfs Project Pros:

• Project views such as Gantt chart, Kanban view, Calendar view, and List view offer faster access to project and task status.
• Get data-driven reports within minutes to make better business outcomes a reality.
• The tool lets you create tasks, assign resources, and define due dates for a crystal-clear project workflow.
• Create hassle-free invoices with accurate time-tracking capabilities.
• Access project data from anywhere, anytime.

ProProfs Project Cons:

• Limited third-party integrations.
• Offers a short trial period of 15 days.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Enterprises, Personal Projects, Remote Teams

Price:

Starts at $39.97/month.

2. monday.com

monday.com helps team members collaborate on multiple tasks with maximum efficiency. Its powerful project views allow team members, clients, and stakeholders to stay on the same page. This helps you track task progress and take corrective action immediately if needed. Also, you can save time with task automation by offloading tasks that do not require your expertise.

Key Features of monday.com:

• Time tracking to monitor team performance
• Advanced automation for task management
• Timeline, Gantt, and Calendar view
• Adjust project schedules with customizable dashboards
• Integrate Slack, Dropbox, and more

monday.com Pros:

• Flexible tool, apt for businesses across industries.
• It lets you easily plan and track tasks and teams on one platform.

monday.com Cons:

• Project reporting ability can be improved.
• Does not offer good customer support.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $0.

Read More: Best Monday.com Alternatives for Project Management in 2023

3. Wrike

Wrike is a feature-rich platform that supports agile project management and helps you get the job done faster. It is a versatile and flexible tool that allows you to scale your projects easily. You can derive on-the-spot project insights and monitor team performance. Also, you can gain full visibility into your tasks and adjust project workflows at any given time.

Key Features of Wrike:

• Shareable dashboards to ease communication
• Custom workflows for unique team needs
• Real-time reports on project status
• Automation to save time and effort on repetitive tasks
• Control project performance using its ‘Analytics view’

Wrike Pros:

• Stay on top of projects with Board, Table, and Calendar views.
• Check for overworked or underutilized resources with resource management capabilities.

Wrike Cons:

• The tool can be difficult to navigate initially.
• No note-taking feature to save important notes.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Enterprises

Price:

Starts at $0.

Read More: Top 20 Wrike Alternatives for Easy Project Management

4. Basecamp

Basecamp is a solid team task management software that helps you collaborate with team members, ideate, and discuss bottlenecks right away. You can create project workflows to set up tasks, allocate resources, and define due dates for each task. It is an easy-to-use platform that allows team members to work together towards your business goals.

Key Features of Basecamp:

• Check-in questions for team members
• Message boards to connect with each other
• Real-time group chats to hold discussions
• Share docs and files within the platform
• Integrate with third-party apps using ‘Doors’

Basecamp Pros:

• Its ‘Lineup’ gives you a high-level overview of all your work items in progress.
• The tool lets you pin and reorder the most important projects and teams.

Basecamp Cons:

• Insufficient customization options.
• No time tracking available.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses, Remote Teams

Price:

Starts at $15/user/month.

Read More: 10 Best Basecamp Alternatives to Use in 2023

5. Trello

Trello is a Kanban-style platform that brings teams together and simplifies collaboration. It lets you create tasks, allocate users, and define due dates, ensuring that no critical task slips through the cracks. With its project views, you can gain 360° visibility into your tasks and accomplish them within the defined timeline. Besides, its solid reporting capabilities provide much-needed insights into projects to help you stay one step ahead.

Key Features of Trello:

• Drag and drop tasks to adjust workflow with ease
• Task automation to offload time-consuming tasks
• Progress meter checklist to track progress
• Add tasks to backlog for easy access
• Leverage 200+ integration using Trello

Trello Pros:

• Combine custom fields with automation for increased productivity.
• Trello cards define task due dates, users, and briefs.

Trello Cons:

• Does not offer good features in the basic plan.
• For beginners, it can be difficult to set up project tasks initially.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses, Personal Projects

Price:

Starts at $0.

Read More: 15 Trello Alternatives in 2023 (Both Free and Paid)

6. Asana

Asana is an easy-to-use task management tool that helps you manage projects regardless of where your team members are located. You can create project tasks and subtasks, assign resources, and define deadlines with just a couple of clicks. Also, you can set tasks as milestones to ensure that you achieve these milestones on time and deliver projects within the specified timeline.

Key Features of Asana:

• Unlimited tasks, projects, and dashboards
• Third-party integrations to support your team
• Gantt chart and board view to track progress
• Use analytical dashboard to gauge project performance
• Get started faster using task templates

Asana Pros:

• Keep everyone on the same page with List, Board, and Calendar views.
• Its Workflow Builder lets you create automated processes with trigger actions.

Asana Cons:

• Does not allow you to assign multiple users to a task.
• Not suitable for handling complex projects.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Personal Projects

Price:

Starts at $0.

Read More: 21 Best Asana Alternatives For Project Management Software for 2023

7. Airtable

Airtable lets you centralize communication and help your projects move forward easily. It offers a space that provides easy access to any information related to a specific task within seconds. Also, you can organize tasks either by due dates or priority and view task status at a glance. Moreover, the tool’s customizable dashboard gives you full control of how tasks should appear.

Key Features of Airtable:

• Create To-do lists for managing tasks
• Customize the interface with ease
• Sync all project data across the organization
• Manage work using Gantt and Timeline views
• Create Sections to organize tasks

Airtable Pros:

• The tool offers a unified view that shows all your completed tasks in one place.
• Use its professionally-designed project templates to help you get started immediately.

Airtable Cons:

• Its third-party integrations are limited.
• Steep learning curve.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses

Price:

Starts at $0.

8. ClickUp

ClickUp offers a better way to manage everything in one place. You can divide your tasks further into subtasks and gain full control to manage multiple tasks independently. Team members can collaborate to discuss ideas and resolve roadblocks instantly. Also, you can visualize your projects using multiple project views. Overall, the tool offers a robust platform to handle multiple tasks across projects at once.

Key Features of ClickUp:

• Shareable screen recording for seamless communication
• Create checklists within tasks
• Set different levels of priorities for tasks
• Define a task’s workflow stage such as ‘initiation,’ ‘planning,’ etc.
• Automate routine tasks and reminders

ClickUp Pros:

• You can set custom statuses as ‘In progress,’ ‘Ready,’ ‘Review,’ for easy project tracking.
• Assign tasks to team members using accurate time-tracking estimates, ensuring zero team burnout.

ClickUp Cons:

• Lacks good reporting ability.
• Can be difficult to onboard.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Personal Projects

Price:

Starts at $0.

Read More: 16 Best ClickUp Alternatives & Competitors (Features+Comparison)

9. Todoist

Todoist, one of the best task management tools, helps connect the dots for your teams for successful project delivery. Its interactive dashboard lets you capture tasks and organize them using sections and subtasks within seconds. This enables you to track your tasks in real-time and hit your targets sooner. Also, you can set priority levels for tasks and delegate work immediately.

Key Features of Todoist:

• Alerts and notifications for real-time progress updates
• Kanban-style cards to overview progress
• Filters to view tasks according to due dates, projects, and assignees
• Anytime, anywhere access
• Set up reminders for approaching work items

Todoist Pros:

• You can add tasks via email and attach comments, files, and voice notes.
• Collaborate on projects via the shared Team Inbox.

Todoist Cons:

• Needs a better mobile application.
• More integration options can be added.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses, Personal Projects

Price:

Starts at $0.

10. Chanty

Chanty, a software for task tracking, lets you manage tasks and reach your big-picture goals on time and within budget. It allows you to set a task as ‘done’ or ‘undone.’ You can even re-assign a task to the team member or click on the ‘discuss’ option to go to a task-related conversation. Also, you can address roadblocks instantly using one-on-one and group video calls.

Key Features of Chanty:

• Screen sharing and voice messages to connect with team members
• Pin important messages for easy access
• @mentions to loop members in a conversation
• Gain increased visibility into tasks via the Kanban board
• Sort recent conversations by activity

Chanty Pros:

• Use ’Teambook’ to organize and manage multiple tasks across projects.
• It offers rich collaborative features such as voice messages, audio, and video calls.

Chanty Cons:

• Poor project views to monitor progress.
• Lacks advanced customization options.

3rd party integrations allowed: Yes

Suited for: Small-sized businesses, Personal Projects, Remote Teams

Price:

Starts at $0.

11. Quire

Quire provides a platform to streamline tasks and make any project a success. This task management software is perfect for getting a holistic view of all your tasks without approaching each team member individually for status updates. Its project view gives you a comprehensive view of which tasks are in progress and which tasks have been completed.

Key Features of Quire:

• Upload or share a file from Google Drive with team members
• Use instant messages for team communication
• Sort tasks according to assignee, priority, and much more
• Assign multiple assignees to tasks easily
• Share project links with clients to keep them in the loop

Quire Pros:

• It offers Smart folders for easy task review and organization.
• Using the tool, you can mark a task as ‘Favourite’ or ‘Follow’ it to stay updated on the go.

Quire Cons:

• Lacks useful third-party integration.
• Does not have a very intuitive interface.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses, Personal Projects

Price:

Starts at $0.

12. Clockify

Clockify helps you manage tasks by leveraging the power of time tracking. You can use its Timers to track work hours in real-time and log these into a Timesheet. Then, using its Calendar, you can manage time and schedule new tasks with better time estimates. Its excellent reporting capabilities lend you key insights into which team member is working on which tasks while tracking project estimates and budgets along the way.

Key Features of Clockify:

• Manage leaves and holidays with Time-off
• Create reliable invoices from billable time tracked
• Record project expenses and fees
• Sync and track time across multiple devices
• Spot workflow gaps via its Team Calendar

Clockify Pros:

• Its amazing Autotracker enables you to track the apps and websites your team members use during work hours.
• You can set up a recurring workflow as a template and utilize it for similar projects in the future, saving significant time and effort.

Clockify Cons:

• It lacks good tool navigation.
• Its mobile application can be glitchy at times.

3rd party integrations allowed: Yes

Suited for: Small-sized businesses, Personal Projects

Price:

Starts at $0.

13. Plutio

Plutio is a task management software for online project management that helps you take control of your tasks and achieve more in less time. You can plan, create, and delegate tasks within seconds. Also, you can create subtasks and sort them by importance to enable easier navigation. What more? You can even add images, videos, rich text, and embed HTML widgets to the project dashboards!

Key Features of Plutio:

• Manage data using interactive charts like bar, pie, line, etc.
• Use billable time widget to check billable hours
• Use Agenda Widgets to get an overview of your assigned tasks for the week
• Leverage Project and Task Templates to get started instantly
• Collaborate via direct messages, group or team chat

Plutio Pros:

• It allows you to create bespoke dashboards for each user to only show them tasks relevant to them.
• The Task List Widget lets you manage specific lists of tasks such as overdue tasks or tasks without a defined due date.

Plutio Cons:

• Customer service is not very impressive.
• Task prioritization capabilities are not up to the mark.

3rd party integrations allowed: Yes

Suited for: Small-sized businesses, Enterprises, Personal Projects, Remote Teams

Price:

Starts at $19/month.

14. Infinity

One of the best task management tools for various use cases, Infinity helps visualize all your work using Columns, Table, Calendar, Gantt, Form, and List. You can switch to a view you like and manage your projects and teams right from a single dashboard. Besides this, you can organize your dashboard with folders and subfolders. This ensures that all your work items and project data are neatly stored and visible, boosting overall efficiency.

Key Features of Infinity:

• Filter, sort, and group data as you like
• Enable data attributes as per requirement
• Collect client feedback using Forms
• Use 50+ customizable templates for similar projects
• Add progress bars to work items

Infinity Pros:

• You can create and combine data attributes for better project management.
• Build project processes by setting up reminders and automation for recurring tasks.

Infinity Cons:

• It is not an easily scalable solution.
• It has a high learning curve.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Remote Teams

Price:

Starts at $3.75/user/month.

15. Accelo

Accelo is a simple task tracker software that promises to manage your tasks however you want. It helps you organize tasks your way, making it the perfect fit for all your teams and departments. You can plan, schedule, and visualize all your tasks in one place while keeping everyone on the team updated on how your tasks are progressing from one stage to the next.

Key Features of Accelo:

• Easily reorder and reassign project tasks
• Notify your team members when a task is rearranged
• View tasks by real-time status
• Sync data across Google, Outlook, and Office365
• Configure recurring tasks to save significant time

Accelo Pros:

• It allows you to manage your time better by helping you visualize your assigned and pending tasks.
• The tool lets you filter tasks by status, deadline, workload, and more.

Accelo Cons:

• Users often complain of facing bugs frequently.
• Its UI can be improved.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Remote Teams

Price:

Starts at $24/user/month.

16. Taskworld

Taskworld is undoubtedly one of the best task management tools out there. It empowers your teams to create, manage, and deliver tasks successfully. You can set assignees to all your tasks with just a few clicks. You can even set followers for the same to provide up-to-date information about task completion. Also, its collaboration features let you connect with clients to coordinate interactions and review progress with ease.

Key Features of Taskworld:

• Task activity log to track team performance
• Seamless file sharing and attachments
• Set task dependencies within seconds
• Communicate with your peers via integrated chat
• Find messages and attachments faster with chat search

Taskworld Pros:

• Interactive views such as List, Gantt, Kanban, Calendar, and Table view.
• Easy to onboard and navigate for teams of all sizes.

Taskworld Cons:

• Frequent lagging issues.
• Lacks in-depth task reporting.

3rd party integrations allowed: Yes

Suited for: Small-sized businesses, Personal Projects, Remote Teams

Price:

Starts at $0.

17. Zapier

Zapier, one of the best task management software, helps you create automated workflows on the fly. Its no-code editor lets you customize workflows and get work done faster. You can create Zaps that perform various actions based on the logic you set. You can even schedule these Zaps to run when you want them to. Moreover, the tool notifies you when a specific Zap needs your attention on priority.

Key Features of Zapier:

• Use single-step Zaps for simple automation actions
• Use Formatter steps to customize numbers, dates, etc.
• Duplicate and reorder steps easily
• Create nested folders for better data organization
• Integrate with MailChimp, Google Drive, and more

Zapier Pros:

• Zapier lets you create multi-step workflows, enabling you to focus on more high-level tasks.
• Its branching logic is impressive, letting you create different actions based on conditional actions.

Zapier Cons:

• It can be difficult to set up Zaps initially.
• Its plans for advanced functionality are expensive for small-scale businesses.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Enterprises

Price:

Starts at $0.

18. Paymo

Paymo is an excellent software for task tracking that helps you simplify project tracking via List, Table, Board, and Calendar views. You can create tasks and set their level of priority as ‘Critical,’ ‘High,’ ‘Medium,’ and ‘Low.’ Also, its templates help you save time on creating tasks for similar projects. Overall, the tool lets you manage people, projects, and processes all from one dashboard.

Key Features of Paymo:

• Assign tasks to one or more team members
• Group tasks into task lists to keep everything structured
• Set up notifications for progress updates
• Upload relevant files to task items
• Use advanced filters to personalize task views

Paymo Pros:

• Its Detailed Task View lets you connect with your team members in real-time.
• You can create and attach milestones to task lists. This helps track project progress at a glance.

Paymo Cons:

• Its mobile version needs improvement.
• It lacks good integration options.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Personal Projects

Price:

Starts at $0.

19. TimeCamp

Timecamp is an online task management software that helps you manage tasks with next-level time tracking capabilities. Tracking the team’s work hours lets you plan resource workload for future projects optimally, enabling teams to stay on track throughout the project. Also, the tool provides a Timesheet to control attendance from a single place, simplifying the employee payroll process.

Key Features of TimeCamp:

• Enable fair billing with accurate time tracking
• Use the tool’s desktop app for easier access
• Integrate seamlessly with external apps
• Monitor which apps and websites your team is checking into
• Set up Timesheet approvals to save time

TimeCamp Pros:

• The tool provides you clear graphics on team performance, giving you a better view of tracked time.
• It lets you monitor project profitability by helping you gain insight into budgeting and billing.

TimeCamp Cons:

• Its invoicing capabilities can be enhanced.
• Advanced reporting options can be worked on.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Remote Teams

Price:

Starts at $0.

20. Any.do

An intuitive software for task management, Any.do provides a platform where you can bring your teams together to enjoy smarter collaboration. The tool gives a clear overview of everything on your plate, whether it’s managing tasks, resources, or deadlines. With its intuitive interface, you can monitor team progress and optimize the task workflow to roll out projects faster. Besides, you can automate many of your tasks for better team efficiency.

Key Features of Any.do:

• Discuss tasks in real-time via chat
• Create customized workflows with just a few clicks
• Share project progress with clients and stakeholders
• Exchange customer feedback via comments
• Integrate with your favorite third-party applications

Any.do Pros:

• Leverage ready-to-deploy templates to start recurring projects within minutes.
• Receive one-time, recurring, and location reminders for tasks.

Any.do Cons:

• Its widgets are challenging to set up.
• The Free version offers very limited features.

3rd party integrations allowed: Yes

Suited for: Medium-sized businesses, Personal Projects, Remote Teams

Price:

Starts at $0.

Drive Successful Projects With a Robust Task Management Software

The best task management software enables better team efficiency and productivity. Creating a crystal-clear project workflow of scheduled tasks makes room for achieving more in less time.

So when you finally sit down to select a task management software for your business, jot down the key requirements depending on your project and team needs. Each tool offers something unique, so go for the tool that works best for you.

If you’re still not convinced about one tool for your task management requirements, then you can try ProProfs Project. It offers a complete solution for managing tasks. Its impressive time tracking, reporting, and collaborative features can be game-changing for managing tasks.

But if you’re looking for a tool specifically for marketing teams, Zapier might fit the bill. On the other hand, you can opt for Asana if you need a free tool to organize and manage your tasks easily.

FAQs

What Is Task Management Software?

Task management refers to planning, scheduling, and prioritizing the tasks of a project to ensure timely completion. It involves organizing project tasks, delegating them to the right members, and setting task dependencies for a smooth-flowing project.

Effective task management allows you to track tasks as they progress and empower teams to accomplish them within the defined timelines.

A few key features that an ideal task management software offers include:

• Project views such as Gantt charts and Kanban boards
• Task scheduling ability with custom workflows
• Task prioritization to complete important tasks first
• Task dependencies to define a clear-cut workflow
• Project reports that throw light on team performance and project progress
• Collaboration features like task comments
• File sharing ability with teams and stakeholders
• Real-time notifications to stay up-to-date with the project’s progress

Why Do You Need Task Management Software?

Unsurprisingly, 97% of companies think that project management is essential to team performance and company growth.

Still not convinced why you need task management software?

Well, here’s why!

The best tool for task management offers the following benefits.

• It helps you manage all your project tasks across teams on one platform
• It breaks down a large and complex project into manageable tasks
• It offers easy task organization, resource allocation, and scheduling 
• It provides real-time alerts and notifications to stay updated and track task status on the go.

Benefits of Task Management Software

Now, let’s understand the benefits of using a task management software in detail.

1. Single Source of Truth

A task management software offers a centralized platform that helps businesses run their operations from. So you, as a project manager, can lead projects successfully from the start, creating project workflows, delegating tasks to team members, prioritizing tasks, or exchanging feedback.

2. Enhanced Productivity

When teams know which tasks are lined up for them and when they have to deliver them, they can accomplish tasks on time. This is because their goals are clearly defined from the beginning, enabling them to work productively to achieve them.

Also, working with a tool ensures that team members can coordinate their efforts and achieve overall project goals timely. Thus, a tool also enables enhanced productivity through seamless and effective collaboration.

3. Anytime, Anywhere Access

If you’re working with a remote team or are required to travel for work quite frequently, using a task management tool ensures nothing misses through the cracks. It is a reliable system with everything you need to run workflows and processes smoothly.

So, if some of your team members are working remotely, they know exactly which tasks are assigned and their due dates. Or, if you’re a manager handling projects, you can check project progress in real-time via a tool’s project views such as Gantt, Kanban, and more. Also, a tool sends you email notifications for completed tasks and approaching due dates, enabling you to stay on top of work regardless of where you are working from.

4. Easier Workload Management

Teams work best when they are assigned tasks in sync with their capabilities. And these tools allow you to track team efficiency via time tracking and assign tasks they can easily achieve within a specific time.

Also, since you outlay the entire project schedule on a system, it gives you a better grasp of which tasks overlap. With this data, you can assign these overlapping tasks to different team members, avoiding resource burnout at any point.

How to Choose the Best Task Management Software

An ideal task-tracking software offers everything you need to manage and track tasks on the move. Depending on your unique project and team needs, you can choose a tool that fulfills your requirements.

Here are the criteria that can help you to choose the best tool for task management for:

1. A Team:

• Effortless task scheduling ability
• Features for seamless team collaboration
• Accurate time tracking to monitor team performance
• Views to track project progress

2. An Individual:

• Easy task scheduling and customization
• Advanced automation to offload time-consuming and recurring tasks
• Interactive project views and reports to track project progress
• A tool that’s easy to onboard and navigate