Home  ›   Blog   ›  21 Best Asana Alternatives For Project Management Software for 2022

21 Best Asana Alternatives For Project Management Software for 2022

Asana alternatives

Are you searching for the best Asana alternatives that can help you manage projects while sticking to “the budget”? 

If yes, you’ve landed at the right place! 

Asana is a great tool to manage tasks and lead teams across multiple projects to accomplish objectives within the defined timeline.

However, these are things that are visible only on the horizon. Asana users often complain about its lack of ability to track time and measure employee productivity. 

Also, you cannot assign multiple users to a task which is a serious drawback when it comes to managing large projects. The tool offers too many features that are not relevant for everyday project management, making it overwhelming to use for team members.

These are just some of the reasons businesses are looking for better Asana alternatives. But with the market replete with numerous work management tools, choosing an alternative that best fits your needs and expectations can be a challenge. 

This blog presents a carefully curated list of the top Asana alternatives, along with their features, pricing, pros, and cons, to help you make a sound decision. 

Let’s begin!

Why Look for Asana Alternatives?

While Asana is an easy-to-use project management tool, it comes with its set of drawbacks that may not suit every project and team’s needs. Let’s take a look at a few of its drawbacks.

Steep Learning Curve

The learning curve decides how well a tool will be accepted by your team members. Asana comes with a steep learning curve that can deter team members from using the tool for their everyday project tasks and activities. 

Single Assignee for Tasks

Asana does not give you the option to assign more than one team member to a task. This may hamper project execution when multiple team members are required to complete a task together.

Lacks Time Tracking Capability

The time tracking feature is essential for team members to follow a predefined project schedule and deliver projects on time. Time tracking allows you to track and analyze where your team members are spending their work hours and how productive they are at work.

Choose Asana for:

Task prioritization, Collaboration features

3rd party integrations allowed:

Yes

Asana Suited for:

Large teams

Case Study:

MATE, one of Australia’s fastest-growing telecommunications startups, needed a system using which it could collaborate with other internal partners and external agencies effortlessly. They wanted to get rid of overflowing emails, cut down their meeting time, and set up clear project schedules. Also, they wanted to bring in better accountability and visibility into tasks and activities.

Once their team onboarded Asana, they could create portfolios, break them down into manageable tasks, and track them in real-time. This way, they could centralize and organize their work while optimizing their resource utilization throughout a project. With this, MATE was able to manage its sales channels, marketing campaigns, budgets, and resources beautifully.

Overall, MATE was able to streamline its processes and cut meetings drastically without impacting productivity.

Read More: Top 25 Time Management Software to Grow Your Business

The Features Asana Alternatives Must Have

Here are some of the features that you must not miss out on while selecting the best Asana alternative:

  • Shared calendar to make project planning and scheduling a breeze
  • Gantt chart and Kanban board for increased visibility into projects and tasks
  • Time tracking features to monitor team productivity
  • A simple and intuitive dashboard
  • Automation for recurring tasks
  • Built-in reports to measure project progress
  • Workflow customization to reschedule tasks and activities
  • Ease of setting up with minimum training requirements

All of these features lead you and your team to achieve goals faster while ensuring that you stick to your project budget.

Our Selection Criteria for Cheaper Asana Alternative

We followed strict criteria to bring you the best Asana alternatives that you can trust.

  • Core Features: All Asana alternatives should have core project management features such as multiple project views, insightful reports, time tracking and automated invoice and billing.
  • Listed on Top Review Platforms: All tools must be listed on top SaaS review platforms such as GetApp, Capterra, and Software World for assured credibility.
  • Honest and Recent User Reviews: To be a part of this list, all alternatives must have honest user reviews that communicate the first-hand experience of users. Also, the reviews must be recent. 

What are the Best Asana Alternatives?

To stay within budget, an ideal Asana alternative must offer you the ease to track data in real-time and act at the earliest.

Let’s take a good look at the top alternatives to Asana below. You can analyze each tool’s features and pick the one that’s best for your team.

1. ProProfs Project

Proprofs project is one of the best asana alternatives

Proprofs Project is a simple tool that helps you plan, track, and execute projects within the defined timelines and budget. It offers a platform that lets you schedule, prioritize, and track tasks with ease. You can even view real-time project progress with interactive Gantt charts, Kanban boards, and more. Overall, the tool is feature-packed for effortless time tracking, project reporting, and seamless collaboration with team members.

Key Features of ProProfs Project 

  • AI-powered reports to measure team performance and project progress
  • Milestone tracking to stay on track throughout the project
  • Automation capabilities for recurring and time-consuming tasks
  • Dashboard customization for easy to manage workflows 
  • Instant messaging and task comments for seamless collaboration
  • File sharing ability to share files with clients and stakeholders on the go
  • Hassle-free invoicing with accurate billable and non-billable hours
Pros Cons
1. Dashboard can be easily customized to suit the project and team needs
2. Interactive views such as Gantt chart and Kanban for project tracking
Third-party integrations can be improved

Pricing:

Basic plan starts from $2 per month.

Choose it for:

Task management capabilities, collaborative features, insightful project reports

3rd Party integration allowed:

Yes.

Suitable for:

Small to large teams.

Case Study:

Miguel, from Xtencil, a designing firm, was tracking all of his website projects manually, which led to the wastage of valuable time. He was on the lookout for a simple tool to streamline his projects.

Ever since he adopted the ProProfs Project, he has been able to track high-level features and functions of his projects, ensuring timely delivery. Also, the tool allows him to create tasks and subtasks, give instant feedback through comments, and add attachments to tasks for easy access.

Moreover, the tool’s Gantt charts, Kanban boards, and Calendar views have made it easier to track project and task progress on the go. Besides, Miguel particularly loves that ProProfs offers a space where he can collaborate seamlessly with clients.

2. Jira

Jira is one of the best Asana competitors

Jira is an agile project management tool that helps team members collaborate on a single platform to plan, track, and deliver tasks. You can gain complete visibility into your everyday tasks, ensuring that deadlines are met and projects are completed within the set budget. Also, your team can use automation for recurring activities and channel their efforts towards more important tasks. 

Key Features of Jira:

  • Drag and drop functionality to move tasks easily
  • Scrum boards, Kanban boards to view project progress
  • Real-time project reports to monitor project progress
  • Roadmaps for crystal-clear project workflow
Pros Cons
1. Backlog prioritization to get work done faster

2. Reports that give you actionable insight into team performance

1. Limited file size upload

2. Mobile application is not easy to use

Pricing:

Free – $0

Standard – $7.50/user/month

Premium – $14.50/user/month

Enterprise – Available on request

Choose it for:

Project management for development teams

3rd Party integration allowed:

Yes

Suitable for:

Enterprises.

Case Study:

Trulia, involved in the real estate and construction business, found it extremely challenging to scale agile projects as the company grew. They needed a system to coordinate team activities and enhance everyday communication for work. 

Also, they were using a lot many tools to achieve desired outcomes, resulting in chaos and confusion.

They chose Jira to improve communication and scale agile projects easily. With improved team communication, they are able to develop and deliver quality products. Jira has helped Trulia improve productivity by integrating workflows across third-party applications. Also, they no longer have to log in to various tools.

 With Jira, they have a reliable platform that does it all!

Read More: Top 11 Jira Alternatives for Seamless Project Management

3. ClickUp

Clickup is one of the best competitor to Asana

ClickUp is an all-encompassing project management platform that helps you manage all your work from a single place, regardless of the size of your team. Offering a wide variety of features including both automation and reporting, ClickUp makes it easy to plan and execute the full lifecycle of any project. On top of that, it was designed with collaboration in mind to keep your team on the same page and running smoothly at all times.

Key Features of ClickUp:

  • A scalable hierarchy makes for easy adoption regardless of team size
  • Multiple assignees and assigned comments
  • Gantt, Kanban, or Calendar Views are available for project tracking
  • Offers both native time tracking and time tracking integrations
  • Built-in reporting and automation
Pros Cons
1. Simple yet scalable organization for quick adoption
2. First-in-class customer support
1. Some features have limited uses on the Free version
2. Learning curve for specialized features

Pricing:

Free Forever – $0

Unlimited – $5/user/month

Business – $12/user/month

Business Plus – $19/user/month

Enterprise – Available on request

Choose it for:

Aligning teams to execute across project management initiatives

3rd Party integration allowed:

Yes

Suitable for:

All team sizes.

Case Study:

Jakub leads an inbound marketing team that spearheads lead generation and brand recognition strategy for STX Next, a Python development company. His team faced two challenges: they lacked visibility and had poor team alignment. They had tried tackling these with a large number of update meetings and long hours of manual follow-up on project progress, but it was too inefficient to scale effectively.

So they chose ClickUp. With ClickUp, they were able to reduce the number of meetings held and build a clear process that allowed any stakeholders to quickly check on the status of ongoing projects, also removing the need for extensive manual follow-up.

In Jakub’s words: “ClickUp’s ability to customize individual workflows provides our team with the flexibility needed to scope tasks effectively while simultaneously providing a bird-eye view of project progress for leadership and other departments.”

ClickUp helped Jakub refine his team’s workflow and build a process that could scale as their business grows.

4. Trello

Trello is Asana competitor

Trello is one of the best asana alternatives. It provides a visual platform where you can track and monitor tasks on the go. This way, you can execute projects within the set timeframe and budget. The tool is suitable for all types of industries, namely, marketing, IT, sales, and customer service. Also, its collaborative ability helps team members communicate and collaborate with each other with ease.

Key Features of Trello:

  • Unlimited task lists to handle projects easily
  • File sharing ability to share project files on the go
  • In-line editing for quick project adjustments
  • Custom fields to suit every team and project needs
Pros Cons
1. Amazing collaboration features such as task comments, labeling, and tags

2. Quick and detailed overviews of task cards

1. Not accessible offline

2. Task cards are limited to only one board

Pricing:

Free – $0

Standard – $6/user/month

Premium – $12.50/user/month

Enterprise – 17.50/user/month (billed annually)

Choose it for:

Simple and visual dashboard that makes task monitoring easy and convenient.

3rd Party integration allowed:

Yes

Suitable for:

Large teams

Case Study:

Desk Plants, founded by Lawrence Hanley, is a business dedicated to selling plants that are practically impossible to kill! Lawrence was struggling with keeping his team connected with the latest updates and developments in business. So, he turned to Trello.

The tool provided a platform where team members could stay on the same page no matter where they were. It helped them stay organized and keep track of their daily activities. This has resulted in an increase of orders by 30% within a period of six weeks. Isn’t it amazing?

Read More: 16 Best Visual Project Management Tools for 2022

5. Smartsheet

Samrsheet is another similar tool like asana

This tool offers a management dashboard that helps manage everything in one place, be it tasks, resources, or budget. It helps maintain transparency for team members, ensuring everyone is up to date with how the project is progressing. 

Also, the tool’s time tracking capabilities allow you to track team activity throughout a project’s life cycle. This helps ensure that team members are effectively engaged in project tasks and activities, leading to better and faster project delivery.

Key Features of Smartsheet:

  • Multiple project views to track project progress
  • Built-in templates for a ready project layout
  • Automated workflow for easier management
  • Task tracking to oversee which task is at which stage of completion
Pros Cons
1. Detailed custom reports for real-time project tracking

2. Flexible tool, suitable for all industries

1. Alerts and notifications need to be enhanced

2. Steep learning curve

Pricing:

Pro – $7/month

Business – $25/month

Enterprise – Available on request

Choose it for:

Incredible project tracking ability.

3rd Party integration allowed:

Yes

Suitable for:

Large teams to enterprises

Case Study:

Cisco’s service department has benefited immensely by adopting Smartsheet. 

Prior to onboarding the tool, the service teams faced uncertainties related to project visibility. Neither were they well-informed of their assigned tasks nor were they able to track project progress in real-time.

The tool has helped the team maintain transparency across all groups and make informed decisions based on real-time project status. Also, team collaboration has improved tenfold.

6. Monday.com

Monday is an alternative to asana

Monday.com is a great tool that is capable of managing agile projects effortlessly. It empowers project managers to schedule and manage project tasks and activities. It lets you track your project baseline throughout a project’s life cycle, ensuring that budgets are met within the defined scope. Also, with Monday.com, you can sync project information with Slack, Zoom, Google Calendar, Gmail, and more.

Key Features of Monday.com:

  • Customizable dashboards to befit each project’s requirements
  • Task dependencies to organize project workflow
  • Workflow automation to tackle recurring tasks
  • Ready-made templates to get started immediately
Pros Cons
1. Effective sprint planning to support agile project management

2. Easy project scheduling and tracking that helps meet deadlines

1. Can be complex to navigate for beginners

2. Too many newsfeed notifications

Pricing:

Individual – $0

Basic – $8/seat/month

Standard – $10/seat/month

Pro – $16/seat/month

Enterprise – Available on request

Choose it for:

Workload tracking, Data visualization

3rd Party integration allowed:

Yes

Suitable for:

Enterprises

Case Study:

Entrepreneur, an online print and online media source, found Monday.com to be a helpful tool for tracking sales pipeline and campaigns. 

The tool removed the need to input data manually. Using Monday.com, a salesperson inputs the RFP opportunity into the tool. He/she then moves this opportunity up or down the chain, depending on where it is in the sales process.

Notably, with Monday.com, Entrepreneur saw an overall increase of 23% in digital sales.

Read More: Best Monday.com Alternatives for Project Management in 2022

7. Wrike

Wrike is an asana alternative

When you wish to manage multiple projects across teams and departments, Wrike is the perfect fit. It provides a collaborative space for team members to plan, organize, and deliver projects within the defined budget. It helps you calculate financial metrics so that you can keep track of your project’s financial progress right from the tool’s dashboard. Also, its powerful project views allow you to gain full visibility into tasks and projects.

Key Features of Wrike:

  • Role-based resource management for better transparency
  • Visual timelines for increased task visibility
  • Time tracking to measure team productivity
  • Collaborative editing for easy customization
Pros Cons
1. Detailed project analytics to enable informed business decisions

2. Beautiful flowcharts that display overall project progress

1. Steep learning curve for beginners

2. Task management seems complicated and all over the place

Pricing:

Free – $0

Professional – $9.80/user/month

Business – $24.80/user/month

Enterprise – Available on request

Choose it for:

Reporting capabilities, Financial metrics

3rd Party integration allowed:

Yes

Suitable for:

Enterprises.

Case Study:

Walmart Canada, the largest global retailer, was looking for a software to tackle challenges such as spreadsheet management, siloed communication, and lack of portfolio visibility.

Wrike helped the company do away with manual data entry. The tool has helped them streamline communication and automate project approvals with ease. Wrike enabled Walmart to leverage key business analytics and make informed business decisions without any discrepancies. 

Thus, the tool has positively impacted Walmart by driving efficiency in its everyday operations.

Read More: Top 10 Wrike Alternatives for Easy Project Management

8. Basecamp

Basecamp is cheaper asana alternative

Basecamp is excellent for streamlining tasks and activities so that projects are completed successfully. It helps you track budgets and move projects forward while directing teams to fulfill the project requirements as per the budget. Overall, the tool allows you to efficiently organize all your projects, tasks, and subtasks so that everything goes in tandem with the pre-defined schedule.

Key Features of Basecamp:

  • Task dependencies to work in an organized manner
  • To-do lists that offer clear direction of defined tasks
  • Hill charts for easy project visualization
  • Documents storage that secures all documents in one place
Pros Cons
1. Message boards and group chats that let team members collaborate effectively

2. Alerts and notifications for real-time project update

1. Interactive project views can be incorporated

2. Dashboard can be enhanced

Pricing:

Basecamp Personal – $0

Basecamp Business – $99/month

Choose it for:

Collaborative features

3rd Party integration allowed:

Yes

Suitable for:

Large teams.

Case Study:

Not Applicable.

9. Airtable

Airtable is free alternative to asana

Airtable is a great tool for managing projects across departments. It comes equipped with a savings calculator that helps you calculate both monthly and yearly savings in a hassle-free way. You can get started with a ready-made project layout immediately using its templates for a content calendar, project tracker, marketing campaign tracking, and many more. 

Key Features of Airtable:

  • Loan repayment calculator to estimate payments
  • Credit card payment calculator to estimate due payments
  • Budget template that lets you complete projects while staying within budget
  • Inventory management to minimize inventory maintenance costs
Pros Cons
1. Budget tracker to accomplish projects within the defined budget

2. Customized project views to track progress the way you want

1. Steep learning curve

2. Lacks solid collaboration features

Pricing:

Free – $0

Plus – $12/user/month

Pro – $24/user/month

Enterprise – Available on request

Choose it for:

Debt trackers, automated reporting

3rd Party integration allowed:

Yes

Suitable for:

Small teams

Case Study:

Artist Kim Holleman was approached to build a school’s space that reflected the ideals of sustainability and environmentalism.

As Kim started working on the space, she discovered that she needed a system to manage all the people and information required for designing the interiors of the school.

She went ahead with Airtable to create a base where she could collect all of the task lists and assets to streamline processes. So whether she wanted to share links to videos, blueprints, sketches, or ergonomic designs, she could do it all with this tool. 

Also, the tool helped her plan and create a budget for the project. Besides, Airtable enabled her team members to collaborate with each other, no matter where they were.

10. Workfront

Workfront is one of the best alternative to asana

Workfront is the go-to tool for agile project management. It helps drive business impact by giving you an overview of project finances on its intuitive dashboard. You can track budget, cost, and revenue without having to spend hours or days on tracking and analyzing key project metrics. Thus, Workfront’s work management system helps predict, plan, schedule, and track project workflows in real-time.

Key Features of Workfront:

  • Automation for recurring tasks
  • Progress monitoring to meet project deadlines
  • Resource management to optimize resource workload
  • Mobile-friendly application to stay updated on the go
Pros Cons
1. Customizable dashboard to adapt workflows to changing project requirement

2. Helps streamline everyday operations with solid task management

1. Layout can be improved

2. Gantt charts have scope for improvement 

Pricing:

Enterprise – Available on request

Business – Available on request

Pro – Available on request

Choose it for:

Resource planner, easy mobile access

3rd Party integration allowed:

Yes

Suitable for:

Large teams

Case Study:

Loyola University, Maryland was facing challenges in the form of unaligned processes and conflicting project costs to resources. They wanted a platform to improve collaboration and accountability within the team.

Workfront provided the company a centralized space for team alignment that helped them achieve a 30-35% reduction in unnecessary team emails. Also, the tool helped the university improve existing processes and reconcile costs with resources.

Overall, the university has achieved an 80% success rate ever since it started using Workfront.

11. Teamwork

Teamwork can replace asana

Teamwork is a feature-rich tool for managing multiple teams and projects in one place. It lets you tailor the project workflow depending on the unique needs of your teams and projects. Moreover, this tool allows you to set up a budget, edit and update it as the project progresses. Its reporting ability allows you to get an overview of tasks and milestones easily.

Key Features of Teamwork:

  • Time tracking that show who is working on what
  • Milestone management to accomplish projects faster
  • Activity dashboard to track activity levels
  • Interactive Gantt charts that offer project visualization
Pros Cons
1. Cross-project dependencies for enhanced project delivery

2. Instant messaging for real-time collaboration 

1. Lacks a chat option for teams

2. Timeline display is a bit confusing

Pricing:

Free Forever – $0

Deliver – $12.25/user/month

Grow – $22.5/user/month

Scale – Available on request

Choose it for:

Project monitoring, budget creation

3rd Party integration allowed:

Yes

Suitable for:

Large teams

Case Study:

Ashley Hill from Ashleyidesign, a web design, and inbound marketing agency, was looking for a tool that could help her stay on top of her projects without using too many applications. 

Teamwork provided an all-in-one space to create checklists, schedule tasks, and communicate with team members and clients. Also, the tool enabled her to stay updated on projects in real-time. She can now manage multiple projects, offload repetitive tasks, and focus only on the most important ones.

Teamwork has proved to be a lifesaver for Ashley Hill as it helps her manage everyday project tasks and activities with absolute ease.

12. Scoro

Scoro gives you a real-time overview of your organization’s financial performance. It provides a financial dashboard that helps you manage project budgets by monitoring your expenses and resources in real-time. The tool is great for collaborating and managing projects without losing focus on budget planning and forecasting. You can also track project workflows across teams and departments from one easy-to-use platform.

Key Features of Scoro:

  • Enterprise-level reporting to analyze key project metrics
  • Invoice management for hassle-free client invoicing
  • Dashboard widgets that summarize project information
  • File management to store and manage project files
Pros Cons
1. Interactive financial dashboard that provides financial KPIs

2. Simple and intuitive interface

1. Its high price can be a turn off for some businesses

2. Limited integrations with third-party applications

Pricing:

Essential – $26/user/month

Standard – $37/user/month

Pro – $63/user/month

Ultimate – Available on request

Choose it for:

Budget forecasting ability

3rd Party integration allowed:

Yes

Suitable for:

Enterprises

Case Study:

Technopol Science and Business Park, the largest research campus and business incubator in the Baltics was in search of a tool that enabled team collaboration and streamlined business processes.

With Scoro, they got access to a real-time dashboard that allowed them to track project data and extract insightful reports in the least possible time. Scoro also gave them a centralized place where teams could collaborate with each other and support their fast-growing business.

Read More: 17 Best Workflow Management Software in 2022

13. Proofhub

Proofhub is best and cheap asana alternative

ProofHub is one of the best Asana alternatives that offers a platform where you can access all your project data in one place. Also, you can brainstorm and communicate ideas with team members using the tool’s collaborative features. This helps coordinate team activities to ensure a smooth-flowing project. You can even define team roles, assign tasks, and set due dates for each team member.

Key Features of ProofHub:

  • Time tracking to track which tasks take up the most time
  • @mention feature to discuss ideas and give feedback
  • Timesheets to record task start and end time
  • Custom workflows that suit unique project needs
Pros Cons
1. Task scheduling capabilities for effortless project management

2. One-to-one/group chat to enable team collaboration

1. User interface can be a little complex to use

2. Dashboard customization can be improved

Pricing:

Essential – $45/month (billed annually)

Ultimate Control – $89/month (billed annually)

Choose it for:

Task management, Time reports

3rd Party integration allowed:

Yes

Suitable for:

Large teams to enterprises

Case Study:

Marilyn Jack and Joanna Lewis, wedding planners of ‘Match Made in Heaven’, use Proofhub to manage their events with ease.

The tool enables them to view all their tasks and track progress on the go. With this tool, they can simply create a project for each client and add users to it. This way, they can oversee all project views and track all tasks no matter where their team members are working from.

The tool also helps them collaborate with each other and share files with team members, stakeholders, and clients instantly.

14. Toggle Plan

Toggle plan is one of the best asana alternative

Toggle Plan, one of the best Asana competitors, is a timeline-based project management system. It offers a budget estimator that gives a clear picture of resource utilization and generates an estimate for your project accordingly. The tool offers flexibility with task management to lead your teams to project success. Besides, its timeline visualization eases overall project planning and monitoring.

Key Features of Toggle Plan:

  • Kanban view for increased task visibility
  • Saved reports for easy access
  • Drag and drop functionality
  • Project data exports to share project information with clients and stakeholders
Pros Cons
1. Shared calendar to schedule tasks and meetings

2. Team workload management to optimize resource allocation

1. Steep learning curve

2. Using the recurring tasks feature is not smooth

Pricing:

Team – $8/user/month

Business – $13.35/user/month

Choose it for:

Budget estimator, Visual workload management

3rd Party integration allowed:

Yes

Suitable for:

Small teams

Case Study:

Chanel Kennedy discovered how easy it would be for her to organize all her tasks when she joined Boiler Room as its Studio Manager. Boiler Room was already using Toggle Plan, and Chanel quickly got familiar with the tool and started using it for tracking multiple projects. She knew that before adopting Toggle, things at Boiler Room were chaotic, and this tool added structure to the project workflows.

So, to start a project, she creates a timeline for each project and then allocates a specific amount of time to each project along with its users. Also, using Toggle, she can arrive at accurate estimates for upcoming project timelines with ease.

15. ActiveCollab

Activecollab is one of the best alternative to asana

ActiveCollab offers everything you need to manage projects and keep your budget under control. You can stay organized, track your spending, and evaluate your budget in real-time. This way, you can gain insights into budget reports and take your business to the next level. Also, with this tool, you can break down a project into tasks, subtasks and filter them using due dates or task assignees.

Key Features of ActiveCollab:

  • Text editing to easily customize project information
  • @mentions that help ease team collaboration
  • Invoicing capabilities that are accurate and reliable
  • Time tracking to track work hours
Pros Cons
1. Hassle-free invoicing for clients across projects

2. Shared team calendar that enables seamless collaboration

1. Complex search functionality

2. Gantt charts are not very intuitive

Pricing:

Free – $0

Plus – $7.5 (3 users)

Pro – $6.25/member/month

Choose it for:

Expense management and Invoicing

3rd Party integration allowed:

Yes

Suitable for:

Small teams

Case Study:

Ilija Studen, Rumbani Ndhlovu, Senior Graphics Designer at MLFC, credits ActiveCollab as the CPU or the Central Planning Unit of his work. 

Prior to adopting this tool, Rumbani used to make a list of requests received for graphics and videos on paper. Every time they completed a task, he would have to tick off that request and again create a list on another paper according to priority. This was both frustrating and time-consuming.

He then switched to ActiveCollab to streamline his processes and to stay on top of tasks at any given time. The tool allows him to track which tasks are pending and which are completed on an everyday basis. It is excellent to track project schedules and deliver projects on time and within budget. 

Read More: Creative Workflow Management: A Complete Guide

16. Freedcamp

Freedcamp is best alternative to asana

Freedcamp is an Asana alternative that helps track project finances. It allows you to control time and resources, ensuring that your projects fall within the budget. You can even track milestones and deliver projects in line with your defined timeframe. Its time tracking capabilities allow you to track accurate billing hours and ease client billing and invoicing.

Key Features of Freedcamp:

  • Milestone tracking to track project progress
  • File management to store and manage files
  • Unlimited projects for handling all your projects at one place
  • Taskboard for easy access to project information
Pros Cons
1. Collaboration features that ensure a smooth project run

2. Easy-to-access widget board to track key project metrics

1. UI is outdated, needs significant enhancement

2. Steep learning curve

Pricing:

Free – $0

Pro – $2.49/user/month

Business – $8.99/user/month

Enterprise – $19.99/user/month

Choose it for:

Team Collaboration, Task Management

3rd Party integration allowed:

Yes

Suitable for

Small teams

Case Study:

Not applicable.

17. Podio

Podio is cheaper alternative to asana

Podio lets you create project schedules and track them actively on a unified platform. It helps you simplify everyday business processes and move your projects forward. You can create Podio workspaces for each of your projects. These workspaces are built to structure your project workflow and bring teams together to achieve set goals and objectives.

Key Features of Podio:

  • Monitor KPIs and track the progress of projects 
  • Daily email reminders that help stay on track
  • Multi-device access to manage projects from anywhere anytime
  • Chat functionality to help team members stay connected
Pros Cons
1. Open workspaces to bring team members together

2. Centralizes all your project data in one, easy-to-access place

1. Not easily customizable

2. Mobile application can be improved

Pricing:

Free – $0

Basic – $9

Plus – $14

Premium – $24

Choose it for:

Flexible workspaces, Project status posts

3rd Party integration allowed:

Yes

Suitable for:

Large teams

Case Study:

Not Applicable.

18. Clarizen

Clarizen is an asana competitor

Clarizen is one of the best alternatives to Asana. Its beautiful dashboard offers a fast and simple way to manage tasks and deliver projects on time and within budget. It also offers solid budget and revenue views that help track estimates, costs, and revenue in one place. You can view real-time progress and make alterations to the defined project workflow within seconds.

Key Features of Clarizen:

  • Budget tracking to stay within defined budget
  • Unlimited projects to manage multiple projects on a single dashboard
  • Template customization to suit your project needs
  • Activity planning to optimize resource workload
Pros Cons
1. Project alerts can be automated with just a few clicks

2. Easy scrum management to deliver successful agile projects

1. Automation capabilities for time-consuming tasks

2. Gantt charts could be improved

Pricing:

Unlimited edition – Available on request

Enterprise edition – Available on request

Choose it for:

Budget and revenue views

3rd Party integration allowed:

Yes

Suitable for:

Enterprises

Case Study:

Siemens Energy chose Clarizen to manage projects from one platform and simplify processes across the organization. They see Clarizen as the backbone of the entire system.

The team at Siemens has noticed a visible improvement in their everyday management ever since they adopted Clarizen. The tool has helped the company manage portfolio reporting and automate a lot of tasks that do not require dedicated expertise. 

Onboarding the tool has helped the company increase revenue by completing more client projects each year. To sum up, project managers are now able to manage their projects better instead of merely managing project reports.

19. MeisterTask

MeisterTask is a task management software

MeisterTask combines task management and project visualization to offer a space where you can track your budget in a hassle-free way. It helps streamline project work and visually manage projects in real-time. The tool can be customized to suit your everyday project and team needs. Also, its quick and customized reports offer actionable insights into team performance and overall progress.

Key Features of MeisterTask:

  • Assignees and watchers to help manage tasks
  • Task prioritization to get things done faster
  • To-do lists for easy task management
  • Drag and drop functionality to adjust project workflow with ease
Pros Cons
1. Visual dashboard to access all project data within seconds

2. Flexible project management interface

1. Not easy to manage files and documents

2. Mobile application needs an upgrade

Pricing:

Basic – $0

Pro – $4.19/month

Business – $10.39/month

Enterprise – Available on request

Choose it for:

Project visualization, Task management

3rd Party integration allowed:

Yes

Suitable for:

Small to large teams

Case Study:

ThinkEngine, a digital marketing agency, wanted to bring in more transparency and accountability into the business with a project management tool.

MeisterTask helps the agency to manage tasks, execute campaigns and deliver projects sooner than expected. They can easily drag and drop tasks and access project information no matter which device they are on.

Also, the tool’s commenting feature allows clients to address queries and provide feedback instantly, enabling a crystal-clear workflow throughout a project’s life cycle.

20. TeamGantt

Teamgantt is online gantt chart software

As one of the top project management solutions, TeamGantt offers a centralized view of all project activities. The tool helps you streamline upcoming tasks and evaluate projects from every perspective. It lets you arrive at an accurate budget estimation and view project progress on the move. 

Besides, its task management and automation capabilities allow you to handle even the most complex projects with ease.

Key Features of TeamGantt:

  • Multiple project views to stay up-to-date with project progress
  • Drag and drop tasks to customize workflows
  • Task dependency for easier task handling
  • Seamless file sharing that helps share files on the move
Pros Cons
1. Portfolio views and project maps to monitor project progress

2. You can automatically set up repeating tasks in project schedule

1. It is not easy to track resource availability

2. Project reports can be improved

Pricing:

Free – $0

Standard Plan – $24.95/user/month

Advanced Plan – $29.95/user/month

Choose it for:

Project visualization, Activity tracking

3rd Party integration allowed:

Yes

Suitable for:

Large teams

Case Study:

Ryan Carson, CEO, and Co-founder of Treehouse, credits TeamGantt for the successful launch of Treehouse.

Ryan adopted TeamGantt to enable a smooth launch of Treehouse at the FOWD conference.  He wanted a system that would provide him with a high-level overview of all his project tasks and activities for a perfect launch.

He used TeamGantt to set dependencies between tasks and manage project schedules on the go. This way, he and his team could easily check dependencies and stay on top of all activities from anywhere and anytime.

Also, Ryan was constantly updated in case a task got pushed back or delayed, making it easier to foresee a launch date keeping in mind the delayed tasks.

21. Nifty

Niftypm is an online project management software

Nifty provides a platform where team members can connect, collaborate, and run projects as expected. It allows you to stick to your budget by offering a space to manage tasks and track them on the go. Also, by automating project workflows and recurring tasks, the tool allows you to focus on work that requires your undivided attention. 

Key Features of Nifty:

  • Time tracking to track who is working on what at any given time
  • User management to allocate resources to tasks in the most efficient way
  • Custom fields to suit team workflow and requirements
  • Team chat for easy team collaboration
Pros Cons
1. Set up task and milestone dependencies with ease

2. Hassle-free workflow automation to adapt to evolving project needs

1. Assigning tasks is a bit clunky

2. You may encounter bugs frequently

Pricing:

Free – $0

Starter – $49/10 members/month

Pro – $99/20 members/month

Business – $149/50 members/month

Unlimited – $499/unlimited users

Choose it for:

Time tracking, agile project development

3rd Party integration allowed:

Yes

Suitable for:

Small team to large teams

Case Study:

Not Applicable.

Read More: 18 Best Marketing Project Management Software for Agencies in 2022

Comparison of Asana Competitors

Software

Pricing
(starting price/user/month)

Task Management

Real-time Alerts & Notifications

Collaboration Features

Time Tracking

Multiple Project Views

Insightful Reports

Automated Invoicing & Billing

ProProfs Project $2 Yes Yes Yes Yes Yes Yes Yes
Jira $0 Yes Yes Yes Yes Yes Yes Yes
ClickUp $0 Yes Yes Yes Yes Yes Yes Yes
Trello $0 Yes Yes Yes Yes Yes Yes Yes
Samrtsheet $7 Yes No Yes Yes Yes Yes Yes
Monday.com $0 Yes Yes Yes Yes Yes Yes Yes
Wrike $0 No Yes Yes Yes Yes Yes Yes
Basecamp $0 Yes Yes Yes Yes No Yes Yes
Airtable $0 Yes Yes No Yes Yes Yes Yes
Workfront $0 Yes Yes Yes Yes No Yes Yes
Teamwork $0 Yes Yes Yes Yes Yes Yes Yes
Scoro $26 Yes Yes Yes Yes Yes Yes Yes
Proofhub $45 Yes Yes Yes Yes Yes Yes Yes
Toggle Plan $8 Yes Yes Yes Yes Yes Yes Yes
Active Collab $0 Yes Yes Yes Yes No Yes Yes
Freedcamp $0 Yes Yes Yes Yes Yes Yes Yes
Podio $0 Yes Yes Yes Yes Yes Yes Yes
Clarizen Available on request Yes Yes Yes Yes No Yes Yes
MeisterTask $0 Yes Yes Yes Yes Yes Yes Yes
Team Gantt $0 Yes Yes Yes Yes Yes No Yes
Nifty $0 Yes Yes Yes Yes Yes Yes Yes

Final Verdict: Which is the Best Alternative to Asana Should You Go For?

Undoubtedly, Asana is an excellent tool for:

  • Delegating tasks
  • Team management
  • Team collaboration
  • Unlimited tasks and projects
  • Milestone tracking

However, its steep learning curve, lack of time tracking, and scalability are some of the reasons that make businesses search for Asana alternatives. 

So, if you find yourself in a similar situation, then we are here with what can be called as the best alternative to Asana – ProProfs Project. This tool, backed with solid budget management features, easily outperforms all the other tools on the list.

Being a strong Asana competitor, it sets itself apart with features such as task management, time tracking, and interactive project views. Its reporting ability helps you gain actionable insights into team and project performance for ultimate project success.

4.4k
Reads
Share this article on

Do you want a free Project Management Software?

We have the #1 Online Project Management Software for effective project management.

About the author

David is a Project Management expert. He has been published in elearningindustry.com, simpleprogrammer.com. As a project planning and execution expert at ProProfs, he has offered a unique outlook on improving workflows and team efficiency. Connect with David for more engaging conversations on Twitter, LinkedIn, and Facebook.