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20 Best Project Collaboration Software of 2023

Best Project Collaboration Software

Do you exchange a ton of emails with your co-workers every day? Or do you struggle to meet tight deadlines with every project?

If your answer is a ‘Yes,’ it’s time to lift your spirits up. We know what’s missing. It’s collaboration!

Common collaboration challenges like lack of transparency, miscommunication, and misunderstanding hinder project management.

Unsurprisingly, the demand for the best online collaboration tools is higher than ever. Businesses are looking for modern ways to cultivate a collaborative workspace to ensure smooth-flowing projects.

In this blog, we’ll explore the tools that promise real-time collaboration that help team members connect and achieve more together. We will also look at a project collaboration tool and how to choose the right one for your business.

What Is a Project Collaboration Software?

A project collaboration software offers a space where team members can connect effortlessly. It helps schedule projects and ensures that everyone is on the same page. Also, the tool helps discuss tasks and address roadblocks instantly. This helps maximize individual efficiency and improve overall team productivity, ensuring consistent project success.

Overall, a project collaboration tool can help project managers simplify team collaboration to meet tight deadlines hassle-free. After all, seamless collaboration helps tie all elements of a project together.

A few key features of a project collaboration tool include:

  • Gantt charts, Kanban board, List, and Calendar views
  • Project reports that help throw light on key project metrics
  • Task comments to discuss tasks
  • Automation capabilities that help save time and effort
  • Real-time notifications to always stay up-to-date
  • File sharing with team members and key stakeholders

These are just a few of a collaboration tool’s many valuable features. Let’s move on to the best project collaboration tools list and see what other features a tool has to offer for easy team collaboration.

List of Best Project Collaboration Tools

With the market replete with platforms for collaboration, it can be challenging to select the right one for your business. But don’t worry! We have gone through hundreds of websites and curated this list of the best tools you can choose from.

1. ProProfs Project

ProProfs Project is one of the best team collaboration tools.

ProProfs is one of the best team collaboration tools for inspiring teamwork. Get things done faster by suggesting changes or giving/receiving feedback via task comments.

The tool offers alerts and notifications that help team members stay on the same page from anywhere and anytime. Besides, its interactive project views, such as the Gantt chart, Kanban board, and Calendar view, provide real-time project progress of all your projects and tasks on the go.

Key Features of ProProfs Project:

  • Suggest changes or give/receive feedback via task comments
  • Seamlessly integrate with the tools you already use
  • Attach relevant files to tasks
  • Automate recurring task or time-consuming tasks
  • Receive email alerts and notifications for project updates
  • Prioritize tasks to establish urgency or importance
  • Set task dependency to define clear workflows

ProProfs Project Pros:

  • It offers AI-powered reports that offer rich insights into project progress and team performance.
  • Switch between Gantt, Kanban, List, and Calendar views to monitor real-time progress.
  • Stay on top of how things are progressing via its mobile app.
  • Set a baseline to compare estimated and actual project timelines.
  • Customize workflows to change due dates or re-allocate resources within seconds.

ProProfs Project Cons:

  • Limited third-party integrations.
  • Short trial period of 15 days.

3rd party integrations allowed: Yes

Suited for: Small-sized businesses, Enterprises, Personal Projects, Remote Teams

Price:

Starts at $39.97/month.

2. Jira

Jira is one of the best online collaboration tools.

Jira is one of the best online collaboration tools for agile teams. Its popular Scrum template lets you break down large projects into smaller sprints. You can set up the backlog and roadmap board and start working on incoming issues immediately. Also, the tool allows you to trigger actions by leveraging no-code automation.

Key Features of Jira:

  • Prioritize tasks to accomplish urgent work faster
  • Integrate with the best third-party apps
  • Customize workflows the way you want
  • Move tasks across the board using drag-and-drop functionality
  • Access DevOps visibility to keep work on track

Jira Pros:

  • Instantly grasp progress by marking task status as “In Progress,” “To Do,” “Released,” and “Done.”
  • Assess which key metrics you need to improve by gaining rich insights via data-driven reports.
  • Distribute resources accurately with capacity planning via the tool.

Jira Cons:

  • It has a steep learning curve.
  • Its mobile application can be enhanced.
  • Lacks good collaboration features.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $0.

Read Also: 15 Best Jira Alternatives to Simplify Project Management

3. Podio

Podio provides a space where team members can coordinate.

Among the user-friendly platforms for collaboration, Podio provides a space where team members can coordinate and accomplish more work together. Its advanced chat capabilities enable you to discuss ideas and resolve roadblocks quickly, offering. Team members can ask questions and share knowledge via shared activity streams.

Key Features of Podio:

  • Share images, links, and documents to activity streams
  • Access customizable templates easily
  • Use the shared calendar to plan events
  • Share files related to tasks with team members
  • Use the mobile app to update things instantly, wherever you are

Podio Pros:

  • It lets you keep track of your project costs with detailed expense reporting.
  • Its Vacation app tells you who is away for how much time so you can plan work accordingly.
  • Its task management ability allows you to set up reminders and even set repetitive tasks as recurring.

Podio Cons:

  • Third-party integration can be worked on.
  • Reports and advanced workflow features are not available in the Free plan.
  • Users often complain of facing more prolonged and frequent downtime.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses, Personal Projects

Price:

Starts at $0.

4. Confluence

Confluence is one of the best team collaboration software.

Confluence is one of the best team collaboration software. It is feature-packed to help team members brainstorm, ideate, and manage projects right from their initiation. Its efficient meeting notes template lets you set a meeting agenda, pen important notes, and quickly share required action items with team members.

Key Features of Confluence:

  • Edit pages collaboratively in real time
  • Use comments and likes to converse with team members
  • Choose a template that fits your project requirements
  • Connect with over 100 team collaboration apps
  • Organize data such that it is easy to find using the structured page tree
  • Compare page versions and revert changes with page versioning

Confluence Pros:

  • Its live activity feeds let you track progress across different teams in one spot.
  • Get the insights you need to manage resources and content with data-driven analytics.
  • Plan schedules and stay organized using the tool’s shared Calendars.

Confluence Cons:

  • It lacks advanced automation capabilities.
  • Currently, you cannot add external collaborators to the platform, which makes it difficult to keep key stakeholders in the loop.
  • The free plan offers very minimal features.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Remote Teams

Price:

Starts at $0.

Read Also: What is a Project Collaboration Software & Why it is Important

5. Yammer

Yammer is one of the best online collaboration tools

Yammer is one of the best online collaboration tools for building social communities and gathering ideas and feedback. You can instantly engage with everyone by sharing posts, joining a conversation, and reacting or replying to ideas. You can even hold polls to crowd-source feedback and get answers fast. What more? You can use Yammer in Microsoft Teams, Outlook, or SharePoint!

Key Features of Yammer:

  • Integrate with popular external applications
  • Use @to mention and loop people in a conversation
  • Add files, photos, videos, or gifs to your posts
  • Connect with the team using its call functionality
  • Stay updated using its web and mobile versions anywhere, anytime

Yammer Pros:

  • You can create a virtual event using the platform. Team members can join it live or watch its recording at their convenience.
  • Its personal and organizational productivity insights help you make smart decisions faster.
  • The tool is a central hub for meetings, chat, content, and calling, enabling seamless networking.

Yammer Cons:

  • It has a mild learning curve.
  • The live feed functionality can be improved.
  • Its UI can be enhanced to be more visually appealing.

3rd party integrations allowed: Yes

Suited for: Medium to-large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $7.05 per month.

6. Wrike

Wrike

Like all top collaboration platforms, Wrike offers some interesting features. Its unique nesting feature allows you to categorize each project task and subtask into multiple folders that help organize project data conveniently. In addition, you can easily trigger automated workflows to eliminate manual efforts, saving you tons of time!

Key Features of Wrike:

  • Get visibility into multiple work streams using cross-tagging
  • Customize work items to suit your requirements
  • Schedule tasks effectively using Gantt charts
  • Stay up-to-date with how things are going with mobile access

Wrike Pros:

  • Spot gaps in performance and manage your workforce better with intelligent performance reports.
  • The tool helps connect people and processes, streamlining work from start to finish.
  • Get a clear picture of what of ongoing tasks and who is working on them via real-time activity streams.

Wrike Cons:

  • Prioritizing tasks is cumbersome.
  • Alerts and notifications can be worked upon.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $0.

Read Also: Top 20 Wrike Alternatives for Easy Project Management

7. Slack

Slack is one of the leading creative collaboration tools.

Slack is one of the leading creative collaboration tools. It helps bring teams together to plan, schedule, and manage multiple projects on a single platform. It allows you to create dedicated channels to manage projects and deliverables, making it one of the most sought-after collaborative apps.

Key Features of Slack:

  • Use emojis while conversing with the team
  • Pin messages to mark them as important
  • Bring context to conversations with screen sharing
  • Gather feedback using polls
  • Collaborate via public and private channels

Slack Pros:

  • It offers cross-functional collaboration so team members can easily connect across teams and departments.
  • Use group video and voice calls to drive conversation, discuss bottlenecks, and more.
  • You can create and share clips using the platform to interactively give a product demo or showcase work.

Slack Cons:

  • It offers limited storage.
  • Too many notifications can be overwhelming while working.
  • Conversations are deleted after a period of 14 days.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $0.

8. Trello

Trello is among the best collaborative tools.

Trello is among the best collaborative tools that allow team members to visualize, track, and manage multiple projects efficiently. With Trello’s standout drag-and-drop Kanban board, you can promptly check out individual task statuses and customize workflows on the fly. Also, you can leverage no-code automation to offload repetitive or time-consuming tasks.

Key Features of Trello:

  • Customize workflows with a drag and drop editing
  • Manage your to-dos using advanced checklists
  • Leverage more features with unlimited power-ups
  • Manage time using its Calendar view
  • Integrate with your favorite third-party tools

Trello Pros:

  • It helps organize your projects into boards so you can analyze progress on the go.
  • Its Trello cards offer detailed information on task status, attachments, checklists, due dates, and conversations.
  • Stay on top of all your tasks, resources, timelines, and priorities via Calendar, Map, Timeline, Table, and Dashboard views.

Trello Cons:

  • Can get clunky to use for complex projects.
  • It offers limited storage.
  • It doesn’t show task dependencies clearly.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Personal Projects

Price:

Starts at $0.

Read Also: 15 Trello Alternatives in 2023 (Both Free and Paid)

9. Asana

Asana makes collaboration easier.

Asana makes collaboration easier for your teams by providing them with a space to coordinate their efforts to stay in sync. This helps manage tasks better and deliver projects within the defined deadline and budget. Its ability to display crystal-clear workflow is praise-worthy, making it one of the best online collaboration tools.

Key Features of Asana:

  • Customize workflows to suit the unique project and team needs
  • Get real-time insights into KPIs
  • Monitor progress using Gantt and Kanban project views
  • Stay on top of work via mobile and desktop access
  • Limit routine tasks with automation

Asana Pros:

  • Schedule project execution using the calendar view to get a clear idea of what needs to be done and when.
  • Set goals and sub-goals and track of how tasks contribute to those in real time.
  • The UI is simple and easy to understand. So, even if you’re using the software for the first time, finding your way around the dashboard is easy.

Asana Cons:

  • It lacks good time-tracking capabilities.
  • It doesn’t let you assign a single task to multiple users.
  • The tool is incapable of handling big, complex projects.

3rd party integrations allowed: Yes

Suited for: Small-sized businesses, Enterprises, Personal Projects, Remote Teams

Price:

Starts at $0.

Read Also: 21 Best Asana Alternatives For Project Management Software for 2023

10. Basecamp

Basecamp

If you’re struggling with team communication within remote teams, get your team members on Basecamp! It is one of the popular team collaboration tools for seamless communication across remote teams and departments. It is a respite for staying on track and delivering projects on time, regardless of where team members are working from.

Key Features of Basecamp:

  • Set up automatic check-ins
  • Create to-do lists to organize work
  • Manage files from anywhere in the world
  • Re-order your most important teams and projects at the top of the dashboard
  • Use group chat to ideate and discuss tasks

Basecamp Pros:

  • Its all-new Card table lets you view all your tasks across workflows at a glance.
  • The Lineup maps out all your projects across a timeline while defining which team members are involved in what.
  • You can indicate who is working on a project on who is only following by using “on the project” and “just following,” respectively.

Basecamp Cons:

  • Lacks time-tracking capabilities.
  • Lacks task dependencies.
  • Does not offer intuitive Gantt charts.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Remote Teams

Price:

Starts at $11/user/month.

Read Also: 10 Best Basecamp Alternatives to Use in 2023

11. InVision

InVision is best collaboration tools for businesses.

InVision is among the visually-appealing collaboration tools for businesses. It takes seconds to get started with multiplayer whiteboarding to brainstorm ideas and get going immediately. This helps account for everybody’s opinions and viewpoints on projects, facilitating a more collaborative and positive work environment.

Key Features of InVision:

  • Get a head-start with pre-built templates
  • Integrate with Zoom, Loom, Google Drive, and more seamlessly
  • Tailor dashboards as per your team’s need
  • Float ideas and gather votes using emoji reactions
  • Automatically store version history for easy analysis

InVision Pros:

  • It is a scalable solution, perfect for growing teams and businesses.
  • Its whiteboard capabilities are a boon for conceptualizing and analyzing potential strategies and roadmaps.
  • Bring ideas to life with design sharing and real-time presentation to clients, key stakeholders, and team members.

InVision Cons:

  • Robust real-time editing can be incorporated in the future.
  • Users complain of facing glitches while using the tool.
  • Prototyping functionality needs an upgrade.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses, Personal Projects

Price:

Starts at $0.

12. Figma

Figma

For seamless planning and execution features that help speed up coordination, Figma is a one-stop solution. This online project collaboration tool lets you create sticky notes and develop diagrams to brainstorm work quickly. You can even deploy smart animation and dynamic overlays to share, present, and collect feedback on design prototypes.

Key Features of Figma:

  • Use Vector Network to draw as you like
  • Design watch screens or pie charts using the Arc tool
  • Automate tasks with Plugins
  • Access files from anywhere and anytime
  • Never lose files with auto-save

Figma Pros:

  • Figma takes care of all your work, from brainstorming to design and execution, on one shared platform.
  • It lets you simplify developer handoffs with Auto Layout’s direction and spacing settings.
  • Build consistency in your designs across color, text, and grid.

Figma Cons:

  • Frequent lagging issues like software hangs.
  • File exporting can be better.
  • No offline access.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Enterprises, Personal Projects, Remote Teams

Price:

Starts at $0.

13. Facebook Workplace

Facebook Workplace

Facebook Workplace offers a virtual space for teams to stay connected. Based on a similar technology to Facebook, it lets you engage with your co-workers on a single platform. Prioritize information that matters and track user stories via its interactive News Feed. In addition, you can mark important messages and updates as Important Posts to drive maximum attention.

Key Features of Facebook Workplace:

  • Access critical information via its knowledge library
  • Integrate with relevant tools seamlessly
  • Set up the ‘Notify Again’ reminder for users that have not yet engaged with your important posts
  • Use Workplace regardless of where you’re working from via its mobile access
  • Integrate with Google Drive, Office 365, and Azure AD

Facebook Workplace Pros:

  • It is one of the secure, online collaborative platforms that help keep team members engaged via live video, online group interactions, and more.
  • Post messages and track engagement by tracking the number of comments and reactions.
  • It offers critical insights into how your employees are using the tool. This enables you to build better ways to engage employees, building a stronger community.

Facebook Workplace Cons:

  • Community notifications can be overwhelming.
  • Limited integration options.
  • Customer service is not very responsive.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Enterprises

Price:

Starts at $4/user/month.

14. Nuclino

Nuclino

If you’re looking for a tool that focuses on document collaboration, Nuclino is your best bet. It lets you organize all your team docs in one easily accessible place. So you can organize docs using internal links and fields. Also, you and your team members can collaboratively edit documents, without having to bother about savings edits in real time.

Key Features of Nuclino:

  • Tailor docs using the tool’s drag-and-drop editor
  • Notify people of new comments by @-mentioning them
  • Access a doc’s version history and restore versions as you like
  • Set up meetings, define its objective and agenda
  • Control who sees your dashboard by creating Private workspaces

Nuclino Pros:

  • Nuclino is one of the best online collaboration tools for real-time doc editing.
  • Get team insights and spot areas for improvement.
  • Monitor project workflows using List, board, and graph views.

Nuclino Cons:

  • User experience can be improved.
  • Needs more integration options.
  • No offline access.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses

Price:

Starts at $0.

15. Flock

Flock

Flock, equipped with team messaging and screen sharing, supports effortless team collaboration. Boasting a simple and intuitive dashboard, it is suitable for businesses of all sizes. Using the tool, you can instantly engage with team members by creating a separate channel for discussions. Moreover, you can leverage its built-in audio and video capabilities to drive meaningful results.

Key Features of Flock:

  • Set reminders for tasks
  • Mark tasks as ‘important
  • Share files with team members in real time
  • Conduct polls to gain opinions on a specific issue
  • Integrate with external tools seamlessly

Flock Pros:

  • Use shared notes and to-dos to sync project information across teams and departments.
  • Automate processes to save time and effort.
  • Jot down information quickly within the tool using private or shared Team Notes. You can even attach relevant files to these notes.

Flock Cons:

  • Users complain of facing notifications’ lag while using its mobile version.
  • Search functionality can be improved.
  • Tool customization is not easy.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses

Price:

Starts at $0.

16. Kolab

Kolab

Kolab is among the best collaborative tools for businesses looking to streamline their workflows and keep things moving forward smoothly. Its folder management capabilities allow you to organize work within easily accessible spaces, speeding up work execution. Also, you can connect with anybody within the Kolab community using its chat option.

Key Features of Kolab:

  • Access Kolab in multiple languages
  • Access voice and video conferencing
  • Use Notes to store important information
  • Sort your views using filters
  • Tag team members in conversations

Kolab Pros:

  • The Kolab Hub lets you join conversations and collaborate with everyone instantly.
  • Get access to developer discussions via archived mailing lists.

Kolab Cons:

  • Its UI is outdated.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses

Price:

Get in touch with the company for a quote.

17. ProofHub

ProofHub

ProofHub is one of the best team collaboration software for teams looking for an easily scalable platform. Its smooth navigation allows team members to collaborate on multiple projects simultaneously. It is a versatile tool that lets you create smarter workflows to coordinate team efforts most efficiently.

Key Features of ProofHub:

  • Prioritize tasks with clear due dates
  • Use custom workflows
  • Assign tasks to multiple team members
  • Never miss updates with automated notifications
  • Comment on conversations threads to give input or feedback

ProofHub Pros:

  • Switch between Gantt, Table, and Kanban views to get a better grip on scheduled workflows.
  • Access instant reports to analyzing KPIs. Save tons of time in collating and segregating data.
  • Let go of long, messy email threads and say hello to discussions with conversation threads.

ProofHub Cons:

  • Offers limited integrations.
  • The number of notifications can be distracting.
  • The mobile app is limited in terms of functionality.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Enterprises

Price:

Starts at $45/month.

18. Hive

Hive

Hive is one of the preferred creative collaboration tools. It provides transparency into projects and teams, facilitating project organization and allowing you to keep an eye on who is working on what at any given time. It also helps team members be aware of their immediate and future tasks at a glance.

Key Features of Hive:

  • Get started immediately with its templates
  • Simplify work with document and video proofing
  • Track where team members are engaged via time tracking
  • It lets you balance the workload across team members
  • Monitor progress using Gantt, Kanban, and table views

Hive Pros:

  • It’s built keeping the hybrid work culture in mind,  which makes it suitable for both businesses operating on-site and remote.
  • You can set and track baselines. This helps you compare estimates to actual metrics.
  • Use Hive Notes for Meetings to list the next steps for everybody post the meeting.

Hive Cons:

  • Reports can be more insightful.
  • The mobile app is not very impressive.
  • It has a slight learning curve that can pose a deterrence to fast-moving teams initially.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $0.

19. Zoom

Zoom

Zoom is a collaborative tool that lets you connect with team members across cities and continents in real-time. Its participant capacity of up to 1000 people ranks it among the top tools for hosting large-scale webinars and conferences. Also, if you’re hosting any of these and wish to record it, you can do it in just a couple of clicks. The best part? You can share your screen within seconds, lending more context to the conversation!

Key Features of Zoom:

  • Connect with team members via team chat
  • Access unlimited meetings
  • Access HD video calls
  • Set up a virtual background of your choice
  • Conduct polls to gather opinions

Zoom Pros:

  • Using the tool’s online whiteboard, you can brainstorm ideas and create action plans.
  • Whether you wish to host webinars, conferences, or other events, you can do it on a single platform, Zoom!
  • Its robust mobile application lets you join meetings from anywhere and anytime.

Zoom Cons:

  • Its Basic plan offers a meeting duration of only 40 minutes.
  • Incompatibility issues with plugins.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $0.

20. Zulip

Zulip

Zulip provides a central workspace that helps connect with team members and discuss business on the go. It lets you create separate channels called ‘Streams’ to discuss a specific topic in one spot. You can even use emoji reactions in your chat to have fun interactions with team members and stakeholders.

Key Features of Zulip:

  • Hold polls to gather opinions
  • @-mention people to loop them into a conversation
  • Use starred messages to mark the important ones
  • Use drag and drop action to move files around
  • Integrate with external tools of your choice for more functionality

Zulip Pros:

  • Its ‘Streams’ functionality works well for keeping everything related to a particular issue in an easily accessible place, much like Slack.
  • See how your organization communicates using the tool’s analytics.
  • Get audible notifications to never miss an update.

Zulip Cons:

  • The mobile functionality can be enhanced.
  • You need to integrate with external apps to access video conferencing and project management capabilities.
  • It can be glitchy at times.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses, Personal Projects

Price:

Starts at $0.

Read Also: How Project Collaboration Software Minimize Problems in Creative Collaboration

How to Choose the Best Project Collaboration Software

There are multiple collaboration features, but a few are vital in choosing the right collaboration software for your organization. Let’s take a look at these.

1. Simple Tool Navigation

A tool’s UI/UX stands at the forefront while assessing the best collaborative tools. The right tool boasts a simple and clean user interface with a seamless user experience.

As a project manager, you must ensure that the tool you select has features that are well-organized across the interface and are easy to use. Also, the tool must possess good search functionalities to filter out data quickly.

2. Know Your Team Needs

The best collaboration tool facilitates seamless and uninterrupted project execution. 

Think about a scenario where teams seek approval from several stakeholders. Without a tool, they have to approach each stakeholder with the deliverables and ask them for approval. Sometimes they may even have to approach a few stakeholders again to remind them to review their deliverables timely. This is both exhausting and time-consuming.

However, collaboration tools fill this huge gap. These tools help stakeholders stay on top of work that is up for review. There are no discrepancies regarding who needs to review which deliverables, as there’s a task with users assigned to them on a tool’s dashboard.

Also, as a manager, you must ensure that the software you choose integrates smoothly into your team members’ technical capabilities and daily processes. It would be a good idea to consult the concerned teams and maybe even conduct a trial run before committing to any software.

3. Long-Term Affordability

A tool must be affordable in the long term. Wondering what that means? Consider this. You’re handling a small business. To streamline communication, you decide to onboard a tool. You choose a tool that is slightly on the pricier side. You select it thinking that you need its core features to escalate your business. But the unimaginable happens. Your business starts running into losses suddenly.

Continuing to pay for the tool is costing you heavily. So you decide to let go of the tool.

You let go of the tool at a time when you needed to coordinate team efforts even more, to bring your business back on track. But, instead, you now have to make do with the good ol’ email. Yes, you’re spiraling down the drain.

So, to make a good decision, make a pricing comparison of various collaborative tools. Then assess what each tool offers at which price. Choose the one which provides all the essential features you require at a cost that you can sustain in the long run.

4. Third-Party App Integrations

When you adopt a tool, you don’t just use that one tool for managing projects. You may also require a few other third-party applications to ease team collaboration.

Ensure that a tool offers third-party integrations with multiple applications securely. This allows you to integrate these apps with the collaboration tool easily. This way, you can extract data from external applications within seconds and bring in more features and functionalities.

5. Check for Data Security

Before you select the best collaboration software for your company, make sure it provides:

  • End-to-end data encryption
  • Two-factor authentication
  • Secured data sharing
  • Features that define the ability to grant and remove access

Never compromise your organization’s data, as it holds the company’s credibility in the market.

6. Core Team Collaboration Features

The best online collaboration tools offer some core team collaboration features. These features are:

  • Task comments: The best project collaboration tools enable you to suggest edits and give feedback to team members via task comments.
  • Shared calendar: Plan and schedule projects alongside your team using a shared calendar. You can also visualize all milestones and track progress in real-time.
  • Email notifications: A tool that offers instant email notifications that help team members stay informed of project updates. You have to assign people as users or followers, and they’ll instantly receive notifications regarding task updates.
  • File sharing: Collaboration software allows you to store and share files with your team, clients, and other stakeholders within seconds.

Meet Deadlines Faster with Real-Time Collaboration

The best online collaboration tools are simple enough to navigate a project’s life cycle. At the same time, they are powerful enough to handle multiple projects across cross-functional teams. These tools help maximize efficiency, manage deadlines, and help save time and money while, of course, boosting team collaboration.

Given the gigantic sea of options available and each tool offering solid features that outdo the other, select a tool that best fits your unique team requirements.
While you may have selected the best collaboration software for your business by now, here are our top recommendations if you’re still in two minds. You can go for ProProfs Project if you’re looking for a complete solution to manage all your tasks, resources, deadlines, and priorities in a centralized platform. It also offers a 15-day free trial version to help you utilize the tool’s features and make an informed decision. You can also go for Jira if you handle software-focused projects. Also, Basecamp is an excellent tool for remote team collaboration.

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About the author

David is a Project Management expert. He has been published in elearningindustry.com, simpleprogrammer.com. As a project planning and execution expert at ProProfs, he has offered a unique outlook on improving workflows and team efficiency. Connect with David for more engaging conversations on Twitter, LinkedIn, and Facebook.