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15 Best Teamwork Alternatives for 2023

Best Teamwork Alternatives

Teamwork is an excellent tool to bring team members together to work on shared business goals. It lets you set up project dashboards and delegate tasks effectively. You can even connect with team members to collaborate on projects in real time.

Though the tool comes feature-packed, even then, project managers often look for the closest Teamwork alternatives. This tool fails to deliver what it should at some steps.

First, it does not offer an intuitive UI. Second, it has a significant learning curve for teams. Besides, its pricing structure is not the best, considering the features it provides under each plan.

These reasons are enough for project managers to look for simple project management software as a Teamwork alternative.

But, how do you zero in on a Teamwork alternative that incorporates its benefits and compensates for its shortcomings?

In this blog, we will help you navigate through the best alternatives of Teamwork that you can choose from to suit your business requirements.

But before we explore the alternatives and their best features, we’ll quickly go through Teamwork briefly.

What Does Teamwork Actually Do for You?

Teamwork is a feature-packed project management tool designed to be flexible and versatile. Its impressive collaborative and time-tracking features, along with easy resource scheduling capabilities, are ideal for managing projects across teams and departments. It lets you handle multiple complex projects independently, allowing you to scale your business effortlessly.

Its key features include:

  • Task organization capabilities
  • Project health dashboard
  • Planned vs. actual data access
  • Time tracking ability
  • Real-time collaboration ability
  • Pre-built templates

These practical features make Teamwork a suitable tool for businesses looking to manage multiple projects running simultaneously. Besides, its collaboration features ensure that team members can reach out to each other and discuss and deliver tasks ahead of time.

Why Look for Teamwork Alternatives?

A specialized project management tool such as Teamwork is excellent for handling cross-functional teams and visualizing the entire project life cycle. While it may be a feature-rich tool, it might not be the best fit for every business.

The tool has some limitations. Let’s look at a few of them.

1. Confusing UI

Users find Teamwork’s display too cluttered and complicated. The inability to visualize project information at a glance makes data analysis inconvenient. Its steep learning curve is also a deal-breaker.

2. Poor Mobile Application

The tool’s mobile version is not as user-friendly as the web version, making it too cumbersome. The search functionality is flawed. It takes significant time to figure out how to customize tasks on the go.

3. Inadequate Reporting Capabilities

The tool does not offer insightful project reports that provide crucial analysis of project progress and team performance. These reports would have supported team managers in making data-driven decisions.

4. Pricing Structure

Another limitation is Teamwork’s non-flexible pricing. Though it comes with a Free Forever Plan, its non-flexible pricing for higher updates may concern many businesses, especially those on their way to scale.

Since you are looking for Teamwork alternatives, you must have encountered the above limitations while using the tool. But, don’t worry. We’ve got you covered!

We have collated a comprehensive list of the best Teamwork competitors that you can choose from to suit your project requirements.

List of 15 Best Teamwork Alternatives

Let’s now quickly look at the best Teamwork alternatives along with their features, pricing, pros, and cons.

1. ProProfs Project

ProProfs Project is one of the robust Teamwork alternatives.

ProProfs Project is one of the robust Teamwork alternatives. Its project management solution promises effortless task management and team coordination. It is simple enough to be widely adopted and powerful enough to be the only platform you need to deliver multiple projects with cross-functional teams successfully. Also, it lets you stay on top of the team workload with views such as Gantt charts, Kanban boards, calendar, and list views.

Key Features of ProProfs Project:

  • Prioritize tasks to accomplish important/urgent tasks first
  • Share files with stakeholders and other team members on the go
  • Collaborate easily with task and subtask comments
  • Extract insightful reports on employee hours, project status, and much more
  • Set up task dependencies for crystal-clear workflows
  • Customize workflows on the fly
  • Track team productivity using time tracking capabilities
  • Create automated invoices within minutes

Integrations Allowed: Yes

Best Suited For: Small businesses, Medium-sized businesses, Enterprises, Personal Projects

Why Choose Proprofs Project over Teamwork?

Key Features & Functionalities ProProfs Project Teamwork
Beginner-friendly tool Yes No
Powerful invoicing capabilities Yes No
Rich project reports Yes No
Mobile access Yes No
Value for money Yes No

Pricing: Starts at $39.97/month.

2. monday.com

Monday one of the best free Teamwork alternatives.

monday.com, one of the best free Teamwork alternatives, is a powerful platform that boasts the ability to manage diverse projects. It is a collaborative solution for teams to monitor and manage workload in one place. For easy team alignment, monday.com offers project updates that help team members stay on the same wavelength as others.

Key Features of monday.com:

  • Customize dashboards to suit team needs
  • Grasp project progress at a glance using the Pie widget
  • Loop in team members with the ‘@’ symbol
  • Set task priority levels as ‘Low,’ ‘Mid,’ and ‘High.’
  • Update task status as ‘Stuck,’ ‘Working on it,’ ‘Done,’ etc.

Integrations Allowed: Yes

Best Suited For: Medium-sized businesses, Enterprises

Why Choose monday.com over Teamwork?

Key Features & Functionalities monday.com Teamwork
Budget management Yes No
Resource management Yes No
Robust scheduling capabilities Yes No
Whiteboards Yes No
Live comments Yes No

Pricing: Starts at $0.

Read More: Best Monday.com Alternatives for Project Management in 2022

3. Wrike

Wrike is one of the prominent Teamwork competitors.

Wrike is one of the prominent Teamwork competitors that help ease project execution for faster project delivery. Maximize your team’s productivity with the tool’s resource and task management capabilities. The tool lets you assign tasks, allocate resources, and prioritize tasks, all in seconds.

Key Features of Wrike:

  • Set task status as ‘In Progress,’ ‘In Review,’ or ‘New
  • Adjust workflows with no-code automation
  • Get real-time updates via notifications
  • Extract feedback with commenting
  • Collaborate with each other via live editing

Integrations Allowed: Yes

Best Suited For: Medium-sized businesses, Enterprises, Remote Teams

Why Choose Wrike over Teamwork?

Key Features & Functionalities Wrike Teamwork
Cross-department collaboration Yes No
Live editor Yes No
User-friendly interface Yes No
Easily customizable Yes No
Expense tracking Yes No

Pricing: Starts at $0.

Read More: Top 20 Wrike Alternatives for Easy Project Management

4. Slack

Slack

One of the versatile Teamwork alternatives, Slack is a feature-rich project management platform. It allows you to create channels to store detailed information such as people assigned to tasks, project files, and conversations related to a project in one spot. This helps establish clear-cut transparency for faster-moving projects.

Key Features of Slack:

  • Set up notifications for tasks
  • Integrate with third-party applications
  • Access emojis while communicating with team members
  • Store and manage all your files using the tool
  • Collaborate live for real-time team communication

Integrations Allowed: Yes

Best Suited For: Medium-sized businesses, Enterprises, Personal Projects

Why Choose Slack over Teamwork?

Key Features & Functionalities Slack Teamwork
Conversation channels Yes No
Pause notifications Yes No
Third-party integration Yes No
Audio & video clips Yes No
Collaborate live Yes No

Pricing: Starts at $0.

5. Smartsheet

Smartsheet

Smartsheet, one of the alternatives to Teamwork, is a modern collaborative software. Its fully customizable interface helps create tasks, assign resources, and set deadlines effectively. Smartsheet stands out for its intelligent workflows and secure process management, enabling reliable project management from start to finish.

Key Features of Smartsheet:

  • Access multiple data viewing options – Grid, Gantt, or Calendar view
  • Automate processes and offload time-consuming work
  • Scale your project easily with its flexible interface
  • Assign and monitor tasks anywhere, anytime
  • Extract rich reports for better decision-making

Integrations Allowed: Yes

Best Suited For: Medium-sized businesses, Enterprises

Why Choose Smartsheet over Teamwork?

Key Features & Functionalities Smartsheet Teamwork
Powerful automation Yes No
Useful mobile app Yes No
Budgeting features Yes No
Expense tracking Yes No
Robust task scheduling capabilities Yes No

Pricing: Starts at $7/user/month.

Read More: 15 Best Smartsheet Alternatives and Competitors of 2022

6. Taskworld

Taskworld

Taskworld, one of the best free Teamwork alternatives, offers a reliable project management solution. With it, you can set up workflows for multiple running projects and analyze progress using board, timeline, and table views. You can even set up notifications to ensure nothing slips through the cracks.

Key Features of Taskworld:

  • Set up tags for each task
  • Drag and drop tasks across the Kanban board
  • Connect with team members via messages
  • Set reminders for approaching tasks
  • Set dependencies between tasks

Integrations Allowed: Yes

Best Suited For: Small businesses, Medium-sized businesses, Personal Projects

Why Choose Taskworld over Teamwork?

Key Features & Functionalities Taskworld Teamwork
External integrations Yes No
Real-time notifications Yes No
Agile project management Yes No
Backlog management Yes No
Dependency tracking Yes No

Pricing: Starts at $0.

7. Workzone

Workzone

Workzone, an alternative software for Teamwork, enables agile project management with incredible reporting and customization abilities. Its project reports help get a holistic view of your project’s progress.  Using the tool, you can categorize tasks under specific sections, assign responsibilities, and define start and end dates. 

Key Features of Workzone:

  • Add notes to tasks
  • See which tasks are scheduled for ‘Today’ or are ‘Late
  • Request, share, review, and approve project documents
  • Create personal to-do lists never to miss a deadline
  • Set up automatic reminder emails for tasks

Integrations Allowed: Yes

Best Suited For: Medium-sized businesses, Enterprises

Why Choose Workzone over Teamwork?

Key Features & Functionalities Workzone Teamwork
Bar charts Yes No
Budgeting or forecasting Yes No
Change management Yes No
Project baselining Yes No
Graphical workflow editor Yes No

Pricing: Starts at $24/user/month.

8. Basecamp

Basecamp

If you’re handling remote teams, Basecamp is one of the best Teamwork alternatives that you can rely on. It enables seamless team communication that ensures tasks are discussed, and roadblocks are addressed on time. Overall, the tool helps keep everything organized for effortless project management.

Key Features of Basecamp:

  • Add or remove people from projects easily
  • Discuss work using the Message Board
  • Create to-dos and categorize them under sections
  • Discuss, plan, and manage projects on the Group Chat
  • Manage docs and files using the tool

Integrations Allowed: Yes

Best Suited For: Small businesses, Medium-sized businesses, Remote Teams

Why Choose Basecamp over Teamwork?

Key Features & Functionalities Basecamp Teamwork
Deadline tracking Yes No
Customization ability Yes No
Easy to set up Yes No
Hill charts Yes No
Automatic check-ins Yes No

Pricing: Starts at $0.

Read More: 10 Best Basecamp Alternatives to Use in 2022

9. ClickUp

ClickUp

ClickUp offers a single workspace for teams to manage their projects. You can easily organize and coordinate workflow as per team requirements. For instance, it allows you to fast-track task management with interactive visualization and task prioritization. Also, its automation is easy to set up and instantly sets the ball rolling.

Key Features of ClickUp:

  • Create emails and share them within the tool
  • Capture screenshots and record videos
  • Automate your entire workflow within minutes
  • Create checklists within tasks
  • Measure goals and track milestones

Integrations Allowed: Yes

Best Suited For: Small businesses, Medium-sized businesses, Remote Teams

Why Choose ClickUp over Teamwork?

Key Features & Functionalities ClickUp Teamwork
Mobile access Yes No
Task filters and search functionality Yes No
Dashboard customization Yes No
Recurring tasks Yes No
Ad-hoc reporting Yes No

Pricing:

Starts at $0.

Read More: 16 Best ClickUp Alternatives & Competitors (Features+Comparison)

10. Trello

Trello one of the powerful Teamwork alternatives.

Trello, one of the powerful Teamwork alternatives, ensures projects are on track right from the start. It offers you productivity metrics that throw light on team productivity. This means tasks and projects are scheduled, managed, and delivered within the set timeline, meaning catching deadlines is never a concern with Trello.

Key Features of Trello:

  • Categorize tasks in specific workflow columns
  • Store every task information in detailed Kanban cards
  • Tailor workflows with no-code automation
  • Integrate with third-party applications
  • Customize workflows within seconds

Integrations Allowed: Yes

Best Suited For: Small businesses, Medium-sized businesses, Personal Projects

Why Choose Trello over Teamwork?

Key Features & Functionalities Trello Teamwork
Budgeting ability Yes No
Robust scheduling capabilities Yes No
Custom notifications Yes No
Comprehensive card views Yes No
Document management Yes No

Pricing: Starts at $0.

Read More: 15 Trello Alternatives in 2022 (Both Free and Paid)

11. Asana

Asana is a Teamwork free alternative.

Asana is a Teamwork free alternative that lets you plan, schedule, and deliver tasks as per the defined project objectives. So, managing team members is no more a hassle as resources are distributed optimally throughout the project’s life cycle. Its simple yet powerful user interface is what makes it one of the best Teamwork alternatives.

Key Features of Asana:

  • Automate processes using the Workflow Builder
  • Manage workload across multiple projects
  • Track progress via list, Kanban board, calendar, and Timeline views
  • Get started immediately using professionally-designed task templates
  • Set up project milestones

Integrations Allowed: Yes

Best Suited For: Small businesses, Medium-sized businesses, Personal Projects

Why Choose Asana over Teamwork?

Key Features & Functionalities Asana Teamwork
Workflow Builder Yes No
Approvals Yes No
Proofing Yes No
Seamless collaboration ability Yes No
Advanced search Yes No

Pricing: Starts at $0.

Read More: 21 Best Asana Alternatives For Project Management Software for 2022

12. Podio

Podio

Podio is an agile project management tool. This means that it allows you to incorporate change management and deliver agile projects easily and seamlessly. Automate workflows so that you can focus on more important and specialized tasks. Also, the tool lets you manage personalized dashboards for individual task management.

Key Features of Podio:

  • Customize workflows within minutes
  • Access project data using the mobile app
  • Control the access to Podio workspaces
  • Simple and intuitive interface
  • Connect with team members via integrated chat option

Integrations Allowed: Yes

Best Suited For: Small businesses, Medium-sized businesses, Personal Projects

Why Choose Podio over Teamwork?

Key Features & Functionalities Podio Teamwork
Personalized dashboards Yes No
Integrated chat Yes No
Change management Yes No
Visual reports Yes No
Advanced workflow automation Yes No

Pricing: Starts at $0.

13. Clarizen

Clarizen

For teams that want to work smart, Clarizen is the sure-shot project management solution. Built for effortless collaboration, the tool ensures that team members across departments are always up to date with the project’s life cycle. Say goodbye to complicated project views and advance your project objectives with better transparency. 

Key Features of Clarizen:

  • Determine resource availability and allocate tasks accurately
  • Get access to milestone timeline
  • Set task status as ‘Off Track,’ ‘On Track,’ or ‘At Risk’
  • Share files, emails, and links with stakeholders
  • Get automatic updates for assigned tasks

Integrations Allowed: Yes

Best Suited For: Medium-sized businesses, Enterprises

Why Choose Clarizen over Teamwork?

Key Features & Functionalities Clarizen Teamwork
Budgeting/forecasting Yes No
Seamless change management Yes No
Configurable workflow Yes No
Forms management Yes No
Project accounting Yes No

Pricing: Starts at $0.

14. Celoxis

Celoxis

Celoxis is among the flexible alternatives to Teamwork. It provides a space where team members can come together to collaborate on project deliverables. Whether your business deals in HR, consulting, marketing, or software development projects, there’s a solution tailored to your requirements.

Key Features of Celoxis:

  • Customize dashboards the way you want
  • Collate and automatically rank project requests
  • Let workflows auto-adjust based on resource time-offs
  • Exchange comments to discuss feedback
  • Share files from anywhere, anytime

Integrations Allowed: Yes

Best Suited For: Medium-sized businesses, Enterprises, Remote Teams

Why Choose Celoxis over Teamwork?

Key Features & Functionalities Celoxis Teamwork
Customization capabilities Yes No
Easy-to-scale platform Yes No
Risk management Yes No
Issue tracking Yes No
Advanced scheduling capabilities Yes No

Pricing: Starts at $22.50/year.

15. Redbooth

Redbooth

Last but definitely not least on our list is Redbooth, a feature-packed project management tool. It allows you to arrange tasks in list, board, and timeline views. Team members can visualize assigned tasks and track overall progress in real-time. This enables smooth team coordination for sure-shot success across multiple projects.

Key Features of Redbooth:

  • Collaborate via comments and HD video meetings
  • Use tags to organize tasks
  • Start work head-on using workspace templates
  • Use its mobile app always to stay updated on progress
  • Get user and due date recommendations via ‘Redbooth Predict

Integrations Allowed: Yes

Best Suited For: Small businesses, Medium-sized businesses, Personal Projects

Why Choose Redbooth over Teamwork?

Key Features & Functionalities Redbooth Teamwork
Transparent task layout Yes No
Chat/messaging Yes No
HD video conferencing Yes No
Ease-of-scalability Yes No
Project reports Yes No

Pricing: Starts at $9/user/month.

Our Selection Criteria for Alternatives to Teamwork

Selecting Teamwork alternatives can be challenging and no less than crossing a rocky terrain. But, guess what?

We have a few features narrowed down for you that you must consider while analyzing Teamwork competitors.

Let’s take a look at the features that made it to the list.

  1. Simple & Intuitive Interface: A tool must be easy to use, demanding no or less specialized training while onboarding and subsequent navigation.
  1. Reasonably Priced: Make sure that the tool you choose is affordable in the long run and doesn’t pose a risk in case your business faces minor losses in the future.
  1. Ease-of-Scalability: A tool must evolve as your business grows and scales. It shouldn’t turn outdated when managing a bigger team or complex projects.
  1. Listed on G2, Capterra, etc.: Being listed on credible websites assures that a particular has been used by businesses and proved beneficial for most to be recognized.
  1. Honest user reviews: Going through user reviews gives you a first-hand experience of using the tool and familiarizes you with its features and functionality.

The Must-Have Features for Teamwork Competitors

While looking for Teamwork alternatives, there are a few project management features that the tool must offer to match up and exceed the expectations of a robust project management tool.

Here are a few must-have features to look out for:

  1. Quick task creation and resource allocation
  2. Automation capabilities for workflow efficiency
  3. Effortless collaboration capabilities to coordinate team efforts
  4. Seamless document-sharing ability
  5. Insightful reports for improved decision-making
  6. Customer support for 24/7 reliability
  7. Easy customization to suit unique team requirements
  8. Multiple views to track project progress at a glance

Read More: What are Common Project Management Software Features?

Final Verdict: Which Is the Best Alternative to Teamwork Should You Go For?

Teamwork offers compelling features like:

  • Task scheduling and organization
  • Time tracking ability
  • Team collaboration capabilities
  • Cross-project dependencies
  • Document management

However, these features might not be compatible with your business requirements.

So, if you’re looking for Teamwork alternatives that take care of Teamwork limitations, then here are our best recommendations!

You can choose ProProfs for its robust task management capabilities. The tool provides a collaborative platform using which team members can plan, prioritize, manage, and deliver tasks across multiple projects. If you’re looking specifically for a remote team solution, then Basecamp will fit your requirements. Or, if you like working with a spreadsheet-style interface, then Smartsheet is something you can rely on.

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About the author

David is a Project Management expert. He has been published in elearningindustry.com, simpleprogrammer.com. As a project planning and execution expert at ProProfs, he has offered a unique outlook on improving workflows and team efficiency. Connect with David for more engaging conversations on Twitter, LinkedIn, and Facebook.