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15 Trello Alternatives in 2022 (Both Free and Paid)

Best Trello Alternatives

Are you in search of the best Trello alternatives?

If yes, then you have landed at the right place!

While Trello is a solid tool packed with rich collaboration features and project views, it can be difficult to handle multiple projects at once on its platform.  To add to that, the tool does not offer insightful reports on how the projects are moving forward. Also, lack of scalability is another factor that can send you searching for alternatives for Trello.

Now, there are innumerable project management tools in the market. Most of these tools support the basic features that a task management tool like Trello provides while offering you a more advanced and efficient platform to boost overall productivity.

Undeniably, it can be difficult to comb through tons of research and try various tools to find the perfect one that meets your business needs.

But, don’t worry!

To make things easier for you, we have examined and tried a long list of project management tools and have narrowed it down to a more manageable list of top 15 Trello alternatives.

We’ll be covering all the important aspects such as features, plans, pricing, and how these alternatives to Trello are better. But first, let’s check out a bit about Trello!

What is Trello Software?

Trello is an interactive and easy-to-use project management and collaboration tool. It helps you schedule, organize, and manage tasks throughout a project’s life cycle. You can keep track of your resources and deadlines with solid project visualization views that can be customized with unique colors, labels, and much more.

Choose it for: Collaboration features, Project monitoring

3rd Party integration allowed: Yes

Suitable for: Small businesses, Personal projects

Case Study:

Chris Mondeau, tech Coordinator at McCorvey Sheet Metal Works, the HVAC sheet metal detailer, was looking for a system wherein he could move all operations to a paperless system.

He was struggling with tracking tasks and enabling collaboration between team members. Also, he wanted a user-friendly system with an open API for third-party integrations. After analyzing a few of the popular tools’ features, he chose Trello.

With Trello, he was able to provide a visually appealing platform where team members could collaborate seamlessly. Also, tracking tasks was made easier and hassle-free. Their team members saw an immediate boost in quality assurance, that too, in real-time. Overall, transparency was restored, and projects started running smoothly throughout.

Our Selection Criteria for Best Trello Alternatives

About 36% spend one or more days annually collating project reports (Wellingtone, 2020)

Interestingly, 54% of organizations do not have access to real-time KPIs (Wellingtone, 2020).

These numbers point to the need to incorporate a robust project management tool that offers basic project management features that help deliver projects on time and within budget.

Here are some basic criteria that you should look for to zero in on the best Trello alternative.

  • Core Trello Features: The tool has to offer core functionalities like project views, customizable workflows, easy integrations, and reporting features.
  • Minimum 20 user reviews published on Getapp and Capterra in the last two years: Recent reviews about the tools tell us a lot about the pros and cons.
  • High Recommendation Rating: The tool should have an average recommendation rating between 8 and 10 on a scale of 10 on Getapp and Capterra.
  • High “Features and functionality” rating: The product should have a minimum rating of 4 out of 5 stars on Getapp and Capterra.

What are the Best Trello Alternatives?

Let’s look at the top 15 tools that boast the ability to emerge as the best alternative to Trello project management software, depending on your unique project and team needs.
Here we go!

1. ProProfs Project

Proprofs project is a trello alternative

ProProfs is one of the popular alternatives to Trello that allows you to manage multiple projects across teams and departments. While you are limited to basic features and views in Trello, this easy-to-use tool is packed with tons of advanced features and supports multiple views for efficient project management. Moreover, you can create in-depth and presentation-ready reports with actionable analytics for informed decision-making.

Features:

  • Customizable dashboards to suit the unique project and team need
  • Access to multiple interactive views such as Gantt chart, Kanban board, and more
  • Instant messaging, task comments, and file sharing for seamless collaboration
  • Calculate billable and non-billable hours for hassle-free invoicing
  • Drag and drop functionality to move tasks across the dashboard
  • Get real-time alerts and notifications to stay up-to-date with project progress
  • World-class customer support
  • Automation capabilities for recurring tasks
Pros Cons
Project views that offer real-time task progress for increased transparency Better third-party integration
An easy-to-use tool with little to no learning curve Short trial period of 15 days
Workflow customization
Anytime, anywhere access

Pricing:

Basic plan starts from $2 per month for 1 user.

Choose it for: Collaborative features, Workflow customization, Insightful project reports

3rd Party integration allowed: Yes

Suitable for: Small businesses, Large organizations, Personal projects, Remote teams

Case Study

UNDP, a United Nations organization, works to eradicate poverty in nearly 170 countries. It helps countries develop institutional capabilities, partnering abilities, and leadership skills for enabling sustainable development.

The UNDP wanted a system with which they could follow up and monitor activities being implemented on the field. Also, they needed a system that allows them to visualize progress in real-time.

Ever since it adopted the ProProfs Project tool for streamlining activities, they were able to maintain the system of follow-up and monitoring at the national level effortlessly. As a result, they could extract reports on on-ground activities instantly. The tool also helped them ease team communication through a single platform via one-on-one messaging and file sharing.

2. Asana

Asana is a trello alternative

Asana, one of the alternatives to Trello, is a task management software that aims to offer smooth team collaboration and communication. With Asana running the show, you can effortlessly assign tasks, manage timelines, share information, and check reports on a daily basis. The tool is widely adopted by small and medium businesses as it makes project management a breeze for project managers and team members.

Features

  • Get timely insights and reports on what’s happening in the team
  • An intuitive design with support for multiple third-party integrations
  • Add attachments of size up to 100 MB with unlimited storage
  • Kanban-style interface that lets you switch between different views
Pros Cons
Create project schedules on the go Time tracking can be better
Easy resource management Reports could be more detailed
Workflow automation
Budget and expense management

Pricing:

Basic – $0

Premium – $13.49/user/month

Business – $30.49/user/month

Choose it for: Project views, Task management

3rd Party integration allowed: Yes

Suitable for: Small businesses, Personal projects, Remote teams

Case Study

Jina Kim from Carta, an SEC-registered transfer agent that helps companies issue and manage securities, found it challenging to adapt to ever-evolving team dynamics. She wanted to bring transparency into the workflow. 

Using Asana helps her and her team to track who is working on what at any given time. It also enables easier collaboration throughout a project’s life cycle. Now, she is able to bring all team members together and discuss ideas, tasks, and projects in one place.

Read More: Asana vs. Trello: Which Project Management Tool Should You Choose?

3. Airtable

Airtable is a no-code platform that helps manage project tasks and activities with ease. You can easily create a customized database to suit your unique business needs. You can even store information in the database to analyze project information and make data-driven business decisions.

Features

  • Customized views
  • Drag and drop experience
  • Automation integrations
  • Unlimited workspaces
Pros Cons
Easy and flexible setup Higher learning curve
Filtering data to analyze project information easily Insufficient collaboration features

Pricing:

Free – $0

Plus – $12/user/month

Pro – $24/user/month

Enterprise – Available on request

Choose it for: Workflow customization, Spring planning

3rd Party integration allowed: Yes

Suitable for: Small businesses, Large organizations, Remote teams

Case Study

ScholarMatch, a small nonprofit that serves underprivileged students by crowdfunding college scholarships, was on the lookout for a tool that helped them manage their donors and donations.

Airtable proved to be the right choice for them as it allowed them to store all information related to their students, donors, donations, volunteers, press mentions, and much more securely. The tool is also easy on the pocket for a non-profit organization like ScholarMatch.

4. Wrike

Wrike is another trello alternative

Wrike is a good option if you are looking for a free tool that is one of the best Trello alternatives. The project management tool comes with some really amazing, enterprise-level features to help project managers and teams in managing tasks and projects. From the planning stage to completion, Wrike offers a lot of customization options with a user-friendly interface for easy collaboration and work management.

Features

  • Real-time reports to get visibility into projects
  • Create workflows for different projects using preloaded templates
  • Advanced resource management to maximize team productivity
  • Discussion platform for easy collaboration in one place
Pros Cons
Easy access to information of multiple projects Steep learning curve
Role-based resource management Poor search functionality

Pricing:

Free – $0

Professional – $9.80/user/month

Business – $24.80/user/month

Enterprise – Available on request

Choose it for: Resource management, Customizable workflows

3rd Party integration allowed: Yes

Suitable for: Large organizations, Enterprises

Case Study

Wrike proved to be a game-changer for the Estee Lauder Companies. They wanted a tool that would help them streamline creative operations on a global level. They were tracking different activities in different tools, often leading to chaos and confusion related to the workflow.

With Wrike, they were able to centralize reporting and dashboards for all their teams spread around the globe. This helped them track project progress anywhere and anytime, leading to better project outcomes. Apart from providing enterprise-level security, the tool enabled them to get rid of paperwork altogether.

Read More: 14 Best Resource Management Software & Tools Of 2022

5. Teamwork

Teamwork is trello competitor

Teamwork is another online software full of robust project management features. This free alternative to Trello allows users to manage projects efficiently, collaborate with teams, communicate openly, and handle customer/client service requests as well. Overall, Teamwork is sure to keep you organized with increased productivity.

Features

  • Customized invoices of tracked time and expense
  • Reschedule tasks, resources, and milestones easily
  • Resource tracking to make data-driven decisions
  • Built-in file storage, chat window, and messaging features
Pros Cons
Time tracking and task management UI can be a bit confusing for beginners
Generate custom reports for tracking project progress Poor project visualization

Pricing:

Free Forever – $0

Deliver – $12.5/user/month

Grow – $22.5/user/month

Scale – Available on request

Choose it for: Collaboration features, Task management

3rd Party integration allowed: Yes

Suitable for: Small businesses, Large organizations

Case Study

Ventura Home Group is one of Australia’s largest home builders. Josh Nielsen, its project manager for corporate services, was struggling with unnecessary delays due to scattered project information across different devices and uncoordinated team efforts.

Teamwork allowed Josh to align team communication and keep all construction projects on track. He was able to ease collaboration across different locations and departments via one platform that does it all. Also, with real-time milestones and project tracking, he was able to get work done faster, thus, ensuring happier clients.

6. Taskworld

Taskworld, one of the prominent alternatives to Trello, lets you manage multiple projects on one platform. You can track tasks with visual boards and ensure project success with maximum ease. The tool also allows you to gain real-time feedback via insightful project reports without having to scroll through tons of data. It is apt if you’re looking for a Trello alternative for personal use or even if you own a small business.

Features

  • Unlimited tasks and projects
  • Checklist items
  • Task activity log
  • Comments, assignees, and followers
Pros Cons
Solid third-party integration Initial tool navigation is a little complex
The ability to track time and set task dependencies Needs a user-friendly mobile app

Pricing:

Free – $0

Premium – $11/user/month

Business – $19/user/month

Enterprise – $22/user/month

Choose it for: Task management, Third-party integration

3rd Party integration allowed: Yes

Suitable for: Small businesses, Personal projects

Case Study

SK Telecom, Korea’s No. 1 telecommunications corporation, did not have a proper task tracking system in place. This led to inefficiency within the organization, often making it difficult to track performance at the end of the year.

Taskworld brought inconvenience with a platform that allowed them to view progress in real time on Kanban. Also, they could overview the Kanban along with checking each task detail on the side on a pop-up window. It also allowed team members to filter tasks that they are responsible for, improving work visibility tenfold.

Read More: 14 Best Product Roadmap Software to Streamline Project Management

7. Monday.com

Monday.com is one of the best trello alternative

Monday.com is one of the free alternatives to Trello. Its beautiful interface lets you create tasks, assign resources, and define deadlines with ease. You can even customize project workflow from anywhere and anytime to best suit your team’s workflow.

Features

  • Project tracking
  • Map view, calendar view
  • Ready-to-use templates
  • Workload management
Pros Cons
Interactive project views Automation can be enhanced
Solid project reporting capabilities For beginners, it can be complex to get started

Pricing:

Individual – $0

Basic – $8/seat/month

Standard – $10/seat/month

Pro – $16/seat/month

Enterprise – Available on request

Choose it for: Project monitoring, Data visualization

3rd Party integration allowed: Yes

Suitable for: Large organizations, Enterprises

Case Study

The challenge for Genpact, a global professional services firm, was to find an alternative to campaign planning spreadsheets that were stored in different locations, making it difficult to locate and track information when needed.

After introducing Monday.com, the company was able to store all its campaign information in a centralized location that was easily accessible at any given time. It gave their globally distributed teams the visibility they needed at their fingertips.

8. ClickUp

ClickUp, being one of the free Trello alternatives, is an all-in-one work management solution for teams of all sizes. It offers an intuitive interface with rich customizable features, making ClickUp a powerful and flexible Trello alternative. Streamline team collaboration and manage project tasks on one platform without any hidden add-ons.

Features

  • Custom fields
  • Real-time reporting
  • Task dependencies
  • Dashboard widgets
Pros Cons
Offers integration with over 1000 other tools Poor time tracking ability
Add single or multiple assignees to tasks along with watchers Need options for customizing reports

Pricing:

Free Forever – $0

Unlimited – $5/member/month

Business – $9/member/month

Business Plus – $19/member/month

Enterprise – Available on request

Choose it for: Customizable features, Multiple project views

3rd Party integration allowed: Yes

Suitable for: Small businesses, Large organizations, Personal projects

Case Study

Jakub Grajcar, Marketing Team Lead of STX Next, needed to manage multiple projects and improve cross-functional team collaboration for which he adopted ClickUp project management software.

With ClickUp, he was able to gain task visibility on an everyday basis without leaving his desk. The tool’s dashboard allowed him to assign and prioritize tasks on the go. It also helped him streamline team activities by offering a space where team members could customize their workflow according to changing project requirements and track progress easily. This resulted in reduced turnaround time and empowered team members!

9. Bitrix 24

Bitrix24, one of the Trello competitors, lets you perform tasks as per the schedule and deliver projects within the defined timeline. With private and group chats, you can discuss ideas and resolve roadblocks instantly. Also, your team can start, pause, and finish their working hours using a time clock that helps track team productivity easily.

Features

  • Stream messages
  • Voice and video call
  • Polls
  • Calendar sharing
Pros Cons
Workgroups with external users Frequent lagging issues
Collaborative features, i.e., chat and video calls Customizations are pretty basic for managing projects

Pricing:

Free – $0

Basic – $30/month

Standard – $60/month

Professional – $120/month

Choose it for: Task automation, CRM document builder

3rd Party integration allowed: Yes

Suitable for: Small businesses, Personal projects, Remote teams

Case Study

Not applicable.

Read More: 11 Best Product Management Software in 2022

10. Basecamp

Basecamp is an alternative to trello

Basecamp offers a 360 degree, centralized view of all project tasks and deadlines. It incorporates message boards, to-do lists, chat rooms, file sharing, deadline reminders, and automatic check-ins. And this is where Basecamp edges past Trello.

Features

  • Check-in questions
  • Real-time group chat
  • Client access
  • Integrated calendar
Pros Cons
Hill charts with realistic views of where your project stands No Gantt-chart view
Message boards to keep all conversations on a single page Lacks workload view to manage resources

Pricing:

Basecamp Personal – $0

Basecamp Business – 99/month

Choose it for: Simplified project views with milestone tracking, Group chat option

3rd Party integration allowed: Yes

Suitable for: Small businesses, Personal projects, Remote teams

Case Study

Not applicable.

11. Jira

Jira is one of the best trello alternatives

One of the best Trello alternatives, Jira is an incredible tool for managing software projects and teams. It is highly customizable, apt for managing agile projects with maximum flexibility. Also, it offers detailed reports on user workload and unresolved issues in your backlog to make informed decisions for future workflows at the earliest.

Features

  • Scrum and Kanban boards
  • Project roadmaps
  • Custom dashboards
  • Secure platform
Pros Cons
Shows where your resources are allocated at any given time Can be complex to get started
Efficient scrum management Poor collaborative ability

Pricing:

Free – $0

Standard – $7

Premium – $14

Enterprise – Available on request

Choose it for: Workload management, Issue management

3rd Party integration allowed: Yes

Suitable for: Large organizations, Enterprises, Remote teams

Case Study

Toast, a company dealing in point-of-sale solutions, found it hard to track everything and collaborate with team members with ease as the company scaled.

They took to Jira and noticed how it impacted their overall management capabilities without putting in too much effort. With Jira, they were able to gain more visibility into team tasks, resolve bottlenecks at the earliest, and align people and processes together to accomplish work sooner than expected.

Read More: https://www.proprofsproject.com/blog/jira-alternatives/

12. Microsoft Project

Microsoft project is a trello alternatives

Microsoft Project is a powerful tool that lets you manage multiple projects at once. You can create project schedules with the help of key project metrics such as effort needed, project duration, and allotted team members. This allows you to set accurate project deadlines to deliver projects as per the defined timelines.

Features

  • Grid, Board, and Timeline views
  • Pre-built reports
  • Budget analysis
  • Alerts and notifications
Pros Cons
Portfolios can be optimized Frequent issues with file compatibility
Tasks can be scheduled and prioritized with ease Inadequate real-time project update

Pricing:

Project Plan 1 – $9.59/user/month

Project Plan 3 – $28.76/user/month

Project Plan 5 – $52.72/user/month

Choose it for: Resource management, Activity tracking

3rd Party integration allowed: Yes

Suitable for: Small businesses, Large organizations, Enterprises

Case Study

Cardiff University adopted the Microsoft Project for standardizing project management practices and extracting insights from project reports instantly.

After centralizing into Microsoft Project, the university was able to gain visibility into portfolio status, risks, timeline, and resourcing. This helped them improve decision-making with readily accessible insights. Also, they were able to boost stakeholder confidence with enhanced standardization of project management practices.

13. Paymo

Paymo is another trello alternatives

Paymo is the way to go if you’re looking for an alternative to apps like Trello. It is a modern and easy-to-use work management tool that helps teams in managing projects from start to finish. While you have to pay for different app integrations in Trello, Paymo offers a platform for planning, collaboration, reporting, and invoicing in a single bundle.

Features

  • Task prioritization
  • Real-time project reminders
  • Automate recurring tasks
  • Gantt chart, Kanban view
Pros Cons
Generate invoices with expense and time tracking Needs a user-friendly mobile application
Multi-user task assigning for easy collaboration Doesn’t offer the best features for invoice automation

Pricing:

Free – $0

Small Office – $11.95/user/month

Business – $18.95/user/month

Choose it for: Different task views, Insightful reports

3rd Party integration allowed: Yes

Suitable for: Small businesses, Large organizations, Personal projects

Case Study

The team at Strongway Webstudio needed a project management tool that also offered solid time tracking capabilities. Also, they wanted something that could help them to track their task statuses with ease. They went in with Paymo and never looked back.

Paymo allowed them to track which tasks were taking up most of the time. This enables them to estimate time and costs for future projects easily. Also, Paymo’s task management and team scheduling capabilities further supported them to deliver projects faster.

14. Podio

Podio is a trello competitor

Podio offers solid features that tools like Trello lacks. It is a unique project management tool that allows you to customize your dashboard and select from various applications to design your system as per your business needs. The pricing and features of this smart tool make it a good fit for startups, small businesses, and freelancers, especially developers and software companies.

Features

  • Instant messaging
  • Video calling
  • Project reporting
  • Document storage and sharing
Pros Cons
Organized workflow management for better productivity Dashboard is not easy to customize
Powerful API that lets you add your own integrations Can be glitchy sometimes

Pricing:

Free – $0

Basic – $9/user/month

Plus – $14/user/month

Premium – $24/user/month

Choose it for: Integrated chat messenger, Multi-device sync

3rd Party integration allowed: Yes

Suitable for: Small businesses, Personal projects

Case Study

Not applicable.

15. Workzone

Workzone is a trello alternatives

Workzone, one of the Trello competitors, is an excellent project management solution that offers useful project management features on a simple and intuitive platform. The software is best known for its real-time collaboration features that help boost team productivity. It offers a ton of customizable options for easy project execution.

Features

  • Beautiful Gantt charts
  • Email notifications to keep everyone on track
  • Accurate time tracking ability
  • File sharing to collaborate with team members
Pros Cons
Easily break down large projects into small to-do lists and segments Needs a better interface
Graphical reports to get a quick overview of project progress Document management needs improvement

Pricing:

Team – $24/user/month

Professional – $34/user/month

Enterprise – $43/user/month

Choose it for: Easy customization, Scrum management

3rd Party integration allowed: Yes

Suitable for: Small businesses, Large organizations, Remote teams

Case Study

Not applicable.

The Features Trello Competitors Must Have

Like any other team, your team must also have a workflow pattern, budgets, and deadlines to maintain. While Trello is an incredible project management tool, it may not be the ideal solution for every project or team. So, let’s check out the key features that a Trello alternative must-have.

  • Multiple project views such as Gantt chart and Kanban board
  • Collaboration features like instant messaging, task comments, etc.
  • Seamless task management to deliver projects on time
  • Advanced reports to address roadblocks at the earliest
  • File sharing ability with clients, team members, and stakeholders
  • Automation capabilities for recurring tasks
  • Time tracking to track employee performance and project progress

Comparison of Best Alternatives to Trello

Now, let’s compare some of the key features of the best alternatives to Trello.

Software

Pricing

Storage (per user)

Time Tracking

Team Collaboration

Project Reporting

24/7 Support

iOS/Android Apps

Trello

$2 Limited Yes Yes Yes Yes Yes

ProProfs Project

$0 Unlimited Yes Yes Yes Yes Yes

Asana

$0 Unlimited No Yes No Yes Yes

Airtable

$0 Limited Yes No Yes Yes Yes

Wrike

$0 Limited Yes Yes Yes Yes Yes

Teamwork

$0 Limited Yes Yes Yes Yes Yes

Taskworld

$0 Limited Yes Yes Yes Yes No

Monday.com

$0 Limited Yes Yes Yes Yes Yes

ClickUp

$0 Limited Yes Yes Yes Yes Yes

Bitrix24

$0 Limited Yes Yes Yes Yes Yes

Basecamp

$0 500GB Yes Yes Yes Yes Yes

Jira

$0 Limited Yes Yes Yes Yes Yes

Microsoft Project

$9.59 Limited Yes Yes Yes Yes Yes

Paymo

$0 Limited Yes Yes Yes Yes Yes

Podio

$0 Limited Yes Yes Yes Yes Yes

Workzone

$24 Limited Yes Yes Yes Yes Yes

Final Verdict: Which Trello Alternative Should You Go For?

Trello is a solid tool that allows you to:

  • Gain a quick overview of project activity
  • Get alerts and notifications
  • Highlight upcoming project tasks
  • Track project deadlines
  • Automate project tasks and activities
  • Boost team collaboration

After weighing in the Trello pros and cons, and depending on your project and team requirement, you may want to go for Trello-like apps such as Wrike or Monday.com.

But, if you want an all-in-one project management solution, then ProProfs Project emerges as one of the best alternatives to Trello. It can enable project management results that are similar to Trello but with more advanced features. Its seamless task management ability, along with its reporting capabilities, makes it undeniably better than Trello. It comes with everything your team needs to deliver top-quality projects on time. What’s more? ProProfs Project is easy to get started with, and your team will enjoy working every day.

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About the author

David is a Project Management expert. He has been published in elearningindustry.com, simpleprogrammer.com. As a project planning and execution expert at ProProfs, he has offered a unique outlook on improving workflows and team efficiency. Connect with David for more engaging conversations on Twitter, LinkedIn, and Facebook.