17 Best Project Scheduling Software Of 2023

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As a manager, you’re constantly trying to chase project deadlines while ensuring quality is not compromised at any level. Also, dealing with new priorities and requirements can take a toll on you.

As a result, it becomes essential to align the project timeline, scope, and resources with a robust project scheduling software.

A good project scheduling tool helps build a detailed plan for your projects along with the start and end dates of all your projects. It lists the key activities and deliverables of a project which is paramount in effectively managing the workload of a project.

Overall, a scheduling tool helps boost a team’s alignment and efficiency, allowing your team to exceed goals every time.
In this blog, we will look at the 17 best project scheduling tools along with their features, pros, cons, and pricing in detail.

17 Best Project Scheduling Software

When looking for a robust project scheduling software, consider a tool’s best-proven functionalities and capabilities for an informed business decision. Get a clear overview of all your project activities with the one that suits your business needs best.

1. ProProfs Project

ProProfs Project is a simple project scheduling tool that lets you manage multiple projects simultaneously. You can set up project dashboards by adding tasks, defining priorities, and setting dependencies between tasks. You can even track progress in real-time via its project views. Also, its real-time notifications ensure that you are up to date with every new update regardless of where you’re busy at the moment.

Key Features of ProProfs Project:

• Use tags to define task priority
• Set up timers for tasks
• Access reliable invoices via accurate time tracking
• Customize schedules as requirements evolve
• Move work items using drag and drop
• Exchange feedback via task comments
• Attach relevant files to tasks

ProProfs Project Pros:

• The tool’s intuitive Gantt, Kanban, and Calendar views help visualize progress the way you want, making it one of the best software for scheduling and tracking projects.
• Its project reports lend key insights into project and team performance on the go.
• Set up a project baseline that you can refer back to while comparing the actual project timeline and estimated schedule.
• It lets you define clear-cut responsibilities for team members right from the start.

ProProfs Project Cons:

• It lacks advanced collaboration features.
• It has a short trial period of 15 days.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Enterprises, Personal Projects, Remote Teams

Price:

Starts at $39.97/month.

2. Workfront

A flexible project management scheduling software, Workfront offers user-friendly and customizable dashboards that suit every team’s needs. You can create custom workflows and automatically sync within them as per your need. Also, Workfront lets you maintain an auditable record of change by allowing stakeholders to comment, request changes, and approve projects using the tool.

Key Features of Workfront:

• Filter and group data for easy searchability
• Customize reports the way you like
• Use templates to speed up project execution
• Integrate with third-party integrations
• Evaluate work requests with demand management capabilities

Workfront Pros:

• Its number work-specific reports are easily accessible and can be sent to stakeholders instantly.
• Its marketing-focused agile boards help manage and track work seamlessly.

Workfront Cons:

• It has a high learning curve.
• It does not offer advanced work management features in its “Pro” plan.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Enterprises

Price:

Get in touch with the company for a quote.

3. LiquidPlanner

Another great project schedule management software, LiquidPlanner, offers an intelligent predictive scheduling engine. So you can create realistic schedule forecasts and map out your tasks accordingly. Also, using the tool, you can balance team workload by overseeing which projects and tasks your team members are assigned to.

Key Features of LiquidPlanner:

• Prioritize urgent tasks with a click
• Track time spent on individual tasks
• Resolve scheduling conflicts with automatic resource leveling
• Manage schedules via Portfolio, Grid, and Board views
• Establish dependencies between tasks

LiquidPlanner Pros:

• Its predictive scheduling ability lets you control execution and project risks throughout the entire project.
• Get rich insights into team scheduling, enabling optimized resource allocation.

LiquidPlanner Cons:

• Its search functionality needs improvement.
• It can be expensive for small teams.

3rd party integrations allowed: Yes

Suited for: Medium-sized businesses, Enterprises

Price:

Starts at $15/user/month.

4. Toggl Plan

Next up on our list of the best tools for project scheduling is Toggl Plan. Toggl Plan lets you take the team’s time off or public holidays into account. This helps schedule resources and manpower optimally without leading to burnout. Moreover, the tool offers in-app and email notifications to help you stay on top of everything going on within your project.

Key Features of Toggl Plan:

• Use drag-and-drop functionality to adjust schedules
• Share files with clients and stakeholders
• Organize tasks within checklists
• Add time tracking to your tasks
• Set up repetitive tasks as recurring

Toggl Plan Pros:

• The tool lets you plan and execute projects without scheduling conflicts.
• It lets you exchange feedback on work done within the platform, speeding up project execution.

Toggl Plan Cons:

• Lacks good reporting capabilities.
• Needs a better UI.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses, Personal Projects

Price:

Starts at $8/user/month.

5. Celoxis

One of the best software for scheduling, Celoxis is a scalable tool for various use cases. The tool offers just the right mix of strategic and tactical projects based on custom metrics and resource capacity. Also, its portfolio dashboards help monitor schedules, margins, and risks across different projects effectively.

Key Features of Celoxis:

• Manage requests with intake management
• Categorize analytics by role, skills, and custom fields.
• Track time spent on tasks with time tracking
• Adjust schedules as you like with tons of customization options
• Keep clients in the loop using its client portal

Celoxis Pros:

• It allows you to create project plans that auto-adjust to team’s time-off and changing priorities.
• Visualize project schedules and activities using user-friendly Gantt charts and Kanban boards.

Celoxis Cons:

• It is not an affordable solution for small teams and businesses.
• The tool can be tricky to set up initially.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $25/month.

6. monday.com

monday.com is among the popular tools for project planning and scheduling. With a user-friendly interface, it lets you shape workflows and track them in real time. You can switch between Gantt, Kanban, and Calendar views to view where work stands and check for gaps in project execution.

Key Features of monday.com:

• Customize workflows to suit your needs
• Integrate with Slack, Dropbox, and more
• Automate tasks that can be offloaded
• Choose from 200+ project templates for a quick start
• Manage workflows by setting up the dependency column

monday.com Pros:

• It gives a high-level view of your projects via customizable dashboards.
• You can create and share docs with team members to connect and ideate on action items.

monday.com Cons:

• The mobile app is not as good as the desktop version.
• More collaboration features can be added.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $0.

Read Also: Best Monday.com Alternatives for Project Management in 2023

7. TeamGantt

If you’re looking for a Gantt-style tool that helps connect teams for successful project execution, TeamGantt is your best bet. The tool lets you plan and manage projects while giving you a clear picture of all your project tasks and activities in one place. Also, if you wish to switch to another project view, the tool also allows you to view progress via Kanban and Calendar views.

Key Features of TeamGantt:

• Create Gantts using drag and drop scheduling
• Seamlessly integrate with third-party apps
• Compare estimates using the Baseline
• Track how your team is spending its work hours via time tracking
• Manage team workload with its built-in resource management system

TeamGantt Pros:

• You can invite your co-workers to view and edit the Gantt chart easily.
• Store all your tasks, conversations, and documents in one, centralized place.

TeamGantt Cons:

• The tool’s pricing structure seems confusing.
• The UI looks clunky.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses

Price:

Starts at $19/manager/month.

8. Wrike

Wrike is one of the best project scheduling tools for teams of all sizes. It is a simple yet versatile tool. You can set project workflows as “New,” “Waiting,” “In Progress,” or “Completed” and instantly grasp where a specific task stands in terms of progress. The tool’s interactive dashboard lets you track your company’s goals and OKRs effectively.

Key Features of Wrike:

• Use ready-to-go templates to start project execution immediately
• Prioritize backlog for planning and sprint management
• Monitor progress using the Board and Table view
• Trigger automated workflows to save time and effort
• Extract KPIs using its Report builder

Wrike Pros:

• Access insightful analytics on key performance metrics right from the tool’s dashboard.
• Its Project Team Workload view allows you to maximize resource utilization from start to finish.

Wrike Cons:

• Needs more integration options.
• Its notification settings can be enhanced.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Enterprises

Price:

Starts at $0.

Read Also: Top 20 Wrike Alternatives for Easy Project Management

9. Smartsheet

A robust project management scheduling software, Smartsheet is a scalable solution for teams looking to expand and scale. It boasts a spreadsheet-like interface, allowing you to navigate the tool easily. Besides this, you can track your projects progress using Gantt, Grid, Card, and Calendar views.

Key Features of Smartsheet:

• Automate processes to offload recurring tasks
• Integrate with the apps you’re already using
• Use drag and drop functionality to adjust workflows
• Automate manual tasks with update requests
• Add, edit, and remove dashboard users easily

Smartsheet Pros:

• You can compare project variances between estimated and actual project schedule via its Baseline.
• Build and access Chargeback reports by company division or department.

Smartsheet Cons:

• It has a steep learning curve.
• Lacks good collaboration features.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Enterprises

Price:

Starts at $0.

Read Also: 15 Best Smartsheet Alternatives and Competitors of 2023

10. Forecast

Forecast offers AI-powered administration to help you plan project workflows, allocate resources, and fill out timesheets. The tool lets you anticipate future resource needs for accurate staff distribution. Also, you can improve collaboration within the team by controlling who can access particular project information for smooth project execution.

Key Features of Forecast:

• Integrate with the tools you love
• Create subtasks for better task management
• Set dependencies within the workflow
• Prioritize tasks to get them done faster
• Monitor time registrations for tasks

Forecast Pros:

• The tool gives you complete operational and financial visibility, enabling better decision making.
• Its project baseline lets you compare actual and estimated schedules to spot gaps and improve project timeline estimation.

Forecast Cons:

• The tool is not suitable for agile teams.
• Users might find it difficult to navigate the tool in the beginning.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Enterprises

Price:

Starts at $30.06/seat/month.

11. GanttPRO

GanttPRO is a Gantt-based project scheduling platform that lets you manage multiple projects on a single platform. You can set up Gantt bars and visualize the timeline for each task and the overall project. This allows you to check for overlapping tasks that may have the same resources assigned to them.

Key Features of GanttPRO:

• Add comments and attachments to tasks with a click
• Drag and drop items across the dashboard
• Get notifications for task updates
• Set task relations within the workflow
• Access time reports for tasks and team members

GanttPRO Pros:

• Its free Gantt chart templates are excellent to get started quickly.
• You can set the cost per hour for resources along with the time taken to complete the task, offering you accurate project costs instantly.

GanttPRO Cons:

• Users often complain about the tool’s loading speed.
• Its customer service can be improved.

3rd party integrations allowed: Yes

Suited for: Medium-sized businesses, Personal Projects

Price:

Starts at $7.99/user/month.

12. Asana

Asana is a simple scheduling software perfect for planning and delegating tasks to team members. You can find your project’s latest files and updates without switching to different platforms for different project scheduling needs. Asana offers a Workflow Builder that helps create automated processes based on triggers to coordinate team efforts throughout the project.

Key Features of Asana:

• Use Rules to automate repetitive tasks and reduce manual errors
• Extract crucial project data via a single dashboard
• Create private or comment-only projects
• Choose from 50+ project management templates
• Integrate with popular external tools

Asana Pros:

• The tool offers List, Board, and Calendar views to track progress through every stage of the project.
• Access reporting dashboards to check for priority tasks, incomplete tasks, and more.

Asana Cons:

• Lacks good time tracking capabilities.
• It is not an easily scalable solution for growing businesses.

3rd party integrations allowed: Yes

Suited for: Small to medium-sized businesses, Personal Projects, Remote Teams

Price:

Starts at $0.

Read Also: 21 Best Asana Alternatives For Project Management Software for 2023

13. ClickUp

ClickUp is an all-in-one online project scheduling software. It helps you maintain a single source of truth across the organization, keeping project tasks and activities moving ahead in perfect sync. Also, you can leverage the Chat option to discuss tasks and speed up task execution for faster project completion. Besides this, you can even assign comments for action items within the project.

Key Features of ClickUp:

• Add visual widgets for time tracking, docs, etc.
• Prioritize tasks easily
• Customize workflows to suit project needs
• Organize tasks within dedicated sections
• Customize workflows on the go

ClickUp Pros:

• It lets you manage and track business goals and objectives within Goal Folders.
• Its interactive Whiteboards allow you to plan and visualize your project’s plan of action from start to finish.

ClickUp Cons:

• Lacks robust reporting capabilities.
• Editing its templates is challenging initially.

3rd party integrations allowed: Yes

Suited for: Small to large-sized businesses, Personal Projects, Remote Teams

Price:

Starts at $0.

Read Also: 16 Best ClickUp Alternatives & Competitors (Features+Comparison)

14. Hub Planner

Hub Planner is a complete platform for resource scheduling. You can check resource availability and delegate them optimally throughout the project. The tool even lets you spot scheduling gaps and instantly modify workflows where needed. Moreover, Hub Planner offers pre-formatted templates to check team availability and utilization with just a few clicks.

Key Features of Hub Planner:

• Adjust workflows using the drag-and-drop scheduler
• Track financial budgets and spending
• Bring in more tool functionality via add-on extensions
• Manage resources with vacation and leave management
• Access skills matching with custom fields

Hub Planner Pros:

• It promises the ultimate smart scheduling experience with seamless third-party integration.
• You can measure the actual time reported using Timesheets.

Hub Planner Cons:

• It has a high learning curve.
• Its notifications are not very intuitive.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses

Price:

Starts at $7/reource/month.

15. ProjectManager

ProjectManager is one of the scalable tools for project scheduling. It allows you to create visual schedules and track work effectively. The tool offers cloud-based project reports that can be shared with clients and stakeholders with a click. These reports throw light on key project metrics, supporting decision making for better business outcomes.

Key Features of ProjectManager:

• Set task dependencies with ease
• Reassign tasks quickly
• Automate workflows to save time
• Access online timesheets anytime, anywhere
• Map project progress via a clear-cut roadmap view

ProjectManager Pros:

• You can manage team availability and schedule projects optimally.
• Keep track of project’s progress using Gantt charts, task lists, spreadsheets, kanban boards, and project calendars.

ProjectManager Cons:

• Users may find its UI cumbersome.
• Limited integration options.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses

Price:

Starts at $13/user/month.

16. ProofHub

ProofHub is a versatile and scalable tool for businesses looking for a project scheduling solution. Its customizable workflows let you create as many stages as you like while delegating stages to team members optimally. Its Gantt, Kanban, and Table views lend you increased visibility into each step of the project, giving you greater control over your project’s schedule.

Key Features of ProofHub:

• Prioritize tasks with deadlines
• Control who has access to project data
• Share files with team members instantly
• Loop users into a conversation with a @mention
• Manage teams using detailed activity logs

ProofHub Pros:

• Discuss work and resolve roadblocks faster with one-on-one or group chats.
• Its smart reports provide key data on key project metrics.

ProofHub Cons:

• Its mobile version is clunky.
• Users complain of receiving too many tool notifications.

3rd party integrations allowed: Yes

Suited for: Large-sized businesses, Enterprises, Remote Teams

Price:

Starts at $89/month.

17. Trello

If you’re looking for a Kanban-style project management scheduling software, Trello is for you. The tool is easy to onboard and navigate. You can set up your project schedule board by creating workflow columns and adding task cards to each. The workflow columns define the different stages of the project. And the cards display the task names, its assignees, due dates, file attachments, conversations, and more.

Key Features of Trello:

• Connect with third-party apps within seconds
• Track team activity using the unlimited activity log
• Organize task within advanced checklists
• Categorize project data using custom fields
• Stay on top of progress using its mobile application

Trello Pros:

• Its Bultler automation lets you set up repetitive tasks as recurring based on triggers.
• Monitor tasks using the view you like – Dashboard, map, timeline, map, table, or calendar.

Trello Cons:

• Lacks robust team communication features.
• Visualizing task dependencies is confusing.

3rd party integrations allowed: Yes

Suited for: Medium to large-sized businesses, Personal Projects, Remote Teams

Price:

Starts at $0.

Read Also: 15 Trello Alternatives in 2023 (Both Free and Paid)

FAQs

What Is Project Scheduling Software?

A project schedule tells you what is to be done and by when. It helps to set up tasks, milestones, and deadlines. It is the easiest way to track and report a project’s progress. Simply put, a project schedule is a timetable that streamlines communication and workflow, ensuring everyone is on the same page with the project status.

The best project scheduling software lets you:

• Create project workflows quickly
• Prioritize tasks easily
• Set dependencies between tasks
• Adjust schedules when required
• Simplify communication between team members

Benefits of Project Scheduling Software

A project schedule management software has become an indispensable tool for modern project management. Some of the benefits of project scheduling software include:

• Improved planning and organization: Project scheduling software helps project managers to better plan and organize their projects by creating a clear roadmap for project completion. As managers, you can break down complex projects into smaller tasks, assign resources, and track progress in real-time.

• Better time management: Using a scheduling tool, you can optimize your time by automating routine tasks and streamlining processes. The software also provides a clear picture of how much time is required for each task, allowing managers to allocate resources more efficiently.

• Enhanced collaboration: A scheduling tool provides a platform for team members to collaborate in real-time, share project updates, and communicate effectively. It also allows managers to assign tasks and track progress, enabling team members to work more efficiently and effectively.

• Greater project visibility: Scheduling tools provide managers with a complete overview of their projects, enabling them to identify potential bottlenecks and resolve issues in a timely manner. The software also provides real-time updates, allowing managers to stay up-to-date with project progress.

• Improved decision-making: With real-time project visibility, managers can access the data they need to make informed decisions. This also allows managers to analyze project performance, identify improvement areas, and make necessary changes.

Overall, project scheduling software is a powerful tool that can help managers to plan, organize, and execute their projects more effectively.

How to Choose the Best Project Scheduling Software?

With so many tools available in the market, choosing the right one for your project needs is no less than an uphill battle.

To make things easier, here are a few considerations you must consider before choosing the best software for scheduling your projects.

Time & Resource Management

A good project scheduling tool should plan, organize and control the timeline of project activities. Effective project scheduling helps in saving time, effort, and resources. To counter unpredictable delays, always add contingency time. A good project scheduling tool also plans accurate resources, including people, tools, and equipment.

User-Friendly Navigation

A tool should be easy to navigate and should have a no or minimal learning curve. Complex interfaces are difficult to use and eventually end up being abandoned by the team. Being user-friendly, a tool provides quick access to common features, thus increasing speed and efficiency. Good usability enables greater tool adoption.

Seamless Team Communication

Team collaboration and communication improve team performance, enabling greater productivity and paced-up project progress. A scheduling tool reduces the need to constantly follow up, ensuring everyone stays on the same page with daily project tasks and subtasks. From instant messaging and time tracking to sharing files – do it all with project scheduling.

Charts & Reports

Extracting accurate data using powerful reports and analysis should take minutes with any project scheduling tool. You should be able to pull data and acquire accurate reports through insightful analytics to aid decision-making. Thus, a tool’s charts and reports become crucial for project evaluation as they reflect the project’s real-time progress.

Automation Capabilities

Software automation minimizes manual work to complete basic project tasks and activities. It lets you put your best efforts into productive work, avoiding time-consuming tasks. A few examples of automated tasks in a project management tool include creating dependencies, setting task reminders, and notifying about approaching deadlines.

Data Security

The security feature of a scheduling tool ensures the integrity and confidentiality of your project data and resources are maintained. A secure tool takes care of risk management, keeping you safe from potential risks. Ensure all data is established through an HTTPS connection to eliminate data security concerns.

Customizable Workflows

A project scheduling tool should be such that it has scheduling solutions for all your projects. For this, it should offer an easy and wide range of customizations. With customizations, you can tailor the scheduling features to suit each project’s requirements. Choose a tool that instantly adapts to your project and team needs.

Deliver Projects Smoothly With Realistic Project Scheduling

While you might like the workflow visualization features in a tool, the reporting capabilities might impress you in another one. Clearly, choosing the best project scheduling software for your needs is not a piece of cake.

We hope the above list will help you narrow down your options and choose the one that suits you best.

If you’re still confused, here are some recommendations. You can go for ProProfs Project if you’re looking for an all-in-one tool with robust project scheduling and team collaboration features. What makes it exceptional is its simplicity. Your team will instantly adapt to using it for their daily requirements. But if you’re looking for a tool that offers a Gantt-style interface, GanttPRO might fit the bill for you. Also, if you like managing project schedules on a Kanban board, Trello is the one for you!