Home  ›   Blog   ›  Top 25 Time Management Software to Grow Your Business

Top 25 Time Management Software to Grow Your Business

Best Time management tools

Time management is of paramount importance in an individual’s professional as well as personal life. But often, we run short on time and wish we had more.

But don’t worry as it happens with every working professional – beginner or experienced. You have multiple projects to handle and deadlines to meet. At the same time, you need to balance the organizational goals and steer the company towards growth. 

In such a scenario, there is a need for good time management software that makes all the more sense!

A time management tool helps you with automatic tracking of employee attendance, productive time spent by your workers on projects, staff payroll generation, and much more. 

But with so many tools claiming they are the best, how do you choose the perfect time management software for your business?

In this blog, we’ll cover the top features of time management software, discuss the criteria to choose the best tool, and explore the popular software available in the market. You can easily use these tools to turn your team members into productive heroes.

Let’s start with an overview of the top tools.

A Quick Look at Top Time Management Software & Their Key Features

25 Best Time Management Software

Key Features

ProProfs Project

  • Create a task and subtask in minutes. You can easily track task dependencies and task deadlines.
  • Multiple client handling on a single dashboard.
  • Track billable hours for each team member.
  • Be transparent in your project transactions with instant client invoices.
  • Collaborate with your team members on a common platform using task comments and threaded replies.

Rescue Time

  • Option to turn off distractions like social media and news.
  • Get real-time alerts to stay focused on your goals.
  • Get advanced reports on time spent on daily tasks.
  • Monitor time spent on calls and meetings.
  • Good personalization features.

Remember The Milk

  • Use the ‘Smart Add’ feature to create your ‘to-do list’.
  • Get reminders via email, SMS, social media, or mobile apps.
  • Create ‘Smart Lists’ based on specific search criteria.
  • Apply the available 100+ themes to customize your work.
  • Integrate with 3rd party applications like Evernote, Calendar, and more.

Focus Keeper

  • Makes use of the pomodoro technique to track time.
  • Easy to schedule short sessions of 25 mins with 5 mins break.
  • Good customization options to add sounds, colors, and more.
  • Option to add both long and short breaks.
  • Mobile app available

ClickUp

  • Understand the task progress using the task status tab.
  • Create checklists to manage projects.
  • Identify overloaded resources and reallocate the tasks using the workload charts.
  • View all the team tasks on a single dashboard using the agile board view.
  • Using the scrum points feature, assign a value to each task.

Toggl

  • Automatically track time spent across different applications using one-click timers.
  • Turn your calendar events into time entries using the calendar integration option.
  • Use the auto tracker feature to trigger time entry suggestions while browsing certain websites.
  • Get a detailed and summarized report of your daily activities.
  • Easily assign billable rates to your projects.

Evernote

  • Option to easily move between devices like mobile and laptop.
  • Automatic syncing and saving of notes online.
  • Feature to access your notes on an offline mode.
  • Tag notes with easy to search keywords.
  • Capture photos and save them to your notes.

Trello

  • Easy to set up Trello board with lists and cards showing a clear project workflow.
  • Plan your projects with the timeline view.
  • Efficiently plan your time with the calendar.
  • Use built-in automation features to move across lists, meet deadlines, and build team assignments.
  • Integrate with third-party tools like Slack, Dropbox, Google Drive, and more.

MindNode

  • Use mind maps to clearly outline your projects.
  • With visual tags, connect a related group of ideas together.
  • Block out distractions with the ‘Focus Mode’ feature.
  • Easy to sync your plans, deadlines, lists, and more on a single dashboard.
  • Concrete maps creation

1Password

  • Securely store your private documents and logins on a password vault.
  • Option to automatically record your usernames and passwords on entering new websites and applications.
  • Works well on all devices and browsers.
  • Easily create and manage custom groups for password permissions.
  • Option to create custom fields and notes

Nifty

  • Improve team productivity by checking the time logs of all your team members.
  • Access a visual timeline to set team goals.
  • Collaborate on tasks with kanban, list, and swimlane views.
  • Option to give real-time feedback via chat and zoom meetings.
  • Automatically view project progress and check the workload of team members.

Workast

  • Visualize your work easily with Workast boards.
  • Sync your tasks by connecting to a work calendar.
  • Use slack to get task updates and reminders.
  • Create in-depth customized reports that are visible across teams.
  • Collect real-time responses using surveys, forms, and more.

JIRA

  • Create customizable scrum boards and kanban boards.
  • Use agile reporting to get real-time actionable insights.
  • With the automation engine option, you can easily automate your tasks and processes.
  • Work on the go with Jira mobile app.
  • Easily communicate and collaborate with your clients with the JIRA cloud feature.

Focus

  • Easily block distracting websites and apps.
  • Flexible option to schedule time weeks beforehand.
  • Automatic break reminders to keep you refreshed.
  • Easily view the focus statistics to understand your work productivity.
  • Flexible scheduling option

Complish

  • Manage remote teams with flexible remote check-in options.
  • Easily send status updates via slack, MS Teams, or email.
  • Link your goals to project tasks and fix accountability.
  • Easily assign tasks to multiple teams and members.
  • Reliable goal tags creation

Chanty

  • Easily access the message history of your team to be updated with all communication.
  • With a pinning option, tag any team member to get answers to pending tasks.
  • Create any task from email or convert any message into task format.
  • Manage your tasks efficiently with the kanban board view.
  • Easily set team roles and control permission settings.

Quire

  • Break down bigger projects into simpler nested task lists.
  • Get a visual view of your project with kanban boards and gantt charts.
  • Share and delegate tasks on a real-time basis.
  • Easily create a task routine with the recurring tasks option.
  • Export your project data into .csv, excel, or JSON format.

actiTIME

  • Easily monitor individual timesheets to calculate the billable hours.
  • Automatic tracking of overtime to understand team workload.
  • Easily calculate team absences or create custom leave types.
  • Get a detailed billing report.
  • Create and set up your work schedule in minutes.

Todoist

  • Easily add new tasks, see the task progress, and set dates for recurring tasks.
  • Highlight and prioritize the important tasks of a particular day.
  • Setup notifications to be updated with task progress, comments, and more.
  • Option to assign points for team members for completing tasks.
  • Integrate with third-party tools like Zapier, Dropbox, Amazon Alexa, and so on.

ClickTime

  • Use an automated notification system to enhance timesheet entries.
  • Upload different receipts and expenses on a single, easy-to-understand dashboard.
  • Monitor employee productivity and workload to easily allocate/reallocate tasks.
  • Understand your project progress with visual reports.
  • Easily integrate with accounting and CRM software.

Focus Booster

  • Create a to-do list of all tasks.
  • Easily manage clients and their billable hours.
  • Track and record sessions, even in an offline mode.
  • Easily reallocate or delete time entries for daily tasks.
  • Option to set a 20-minute long break to get refreshed.

Harvest 

  • Flexible to set up start and stop timer both on desktop and mobile.
  • Easily integrate with Google Calendar and Outlook.
  • Access a visual dashboard to understand your project progress.
  • Automatic invoice creation with Stripe and Paypal integrations.
  • Easily export your project data to third-party applications. 

Hours

  • Easy to create customizable invoices.
  • Use advanced reporting to view your team’s performance.
  • Hassle-free tracking of timelines and identification of project shortcomings.
  • Easily set up and use timers to enhance productivity.
  • Works well on smartwatches.

Hubstaff

  • Easily track employee work based on custom locations.
  • Inbuilt payroll software to disburse employee salaries.
  • Plan different shifts with the employee scheduling option.
  • Make use of GPS tracking for remote teams.
  • Use detailed reporting to get an in-depth understanding of the team's progress.

Time Doctor

  • Track time spent on websites, apps, projects, tasks, and much more.
  • Easily integrate with third-party tools like Gsuite, JIRA, Monday, and so on.
  • Create customizable payrolls for your employees.
  • Manage employee productivity by tracking time spent on each task.
  • Good number of integrations.

Apploye

  • Automatic and manual time tracking for each task.
  • View project tasks on a single dashboard with project view, member-wise view, graph and tabular view.
  • Use Google calendar to schedule team tasks.
  • Track your employees’ attendance with GPS.
  • Create customized alerts to monitor budget overshoot.

What Is Time Management Software?

Time management software is an all-in-one solution for tracking and managing the time spent on workplace projects. Most of these tools come with interesting features like measuring the employee work hours, payroll generation, attendance tracking, and generating productivity reports.

What Is Time Management Software

Image Source

Must-Have Features of a Time Management Software

Best time management tools come with advanced tracking and alerts, payroll integration, online timesheets, and more. Let’s explore these in detail. 

1. Time Tracking

With the time tracking feature, you get a clear picture of each task’s progress. It becomes easy to visualize project deadlines on a real-time basis. Also, you can see the productivity of your employees: The number of hours worked on a task, productive applications used, non-relevant files opened, and more.

2. Online Timesheets

Once you track employee time, you can easily create an exportable timesheet. This timesheet acts as an attendance record with the actual billable hours put in by each employee. Thus, you can easily deduce who has taken a leave or who was absent during the work hours, and so on.

3. Automatic Invoice

This feature is significant when you are handling multiple client projects. You can automatically set the billing in hours or minutes and create regular invoices. In addition, the bill is visible on a single dashboard, thereby enhancing the business’s transparency. There remains no confusion as to which client is paid, who has their payment pending, etc.

4. Advanced Reporting and Analytics

Most of the online time management tools help you create in-depth reports to understand the project’s progress. Simple charts and graphs show the daily, weekly, and monthly advancements of each task. Analyzing the easy-to-understand statistics, managers can make effective decisions like reducing project costs, cutting down redundant tasks, and so on. 

5. Alerts

Regular notifications are necessary to inculcate a sense of discipline and urgency in the workplace. For example, regular alerts are sent to employees if they have not logged in or failed to meet a deadline. Similarly, workers get notified if a high-priority task gets assigned, and they can start working on it immediately.

6. Project Management

Many tools for time management come with capabilities like grouping tasks or setting deadlines. Also, you can generate team-wise reports to understand the challenges faced by different groups in your organization. By streamlining these task dependencies, you can build better collaboration among teams and increase work productivity.

Before choosing an appropriate time management tool, you might want to consider multiple factors like tracking and reporting features, billing features, cost-effectiveness, and many more. 

How To Choose the Best Time Management Solution

Time management software monitors how many hours employees put in each day, generates automatic invoices, and creates a bird’ eye view of the task progress.

You need to keep track of some standard features like:

1. Detailed Reporting

Make sure that the time tracking tool gives you a detailed overview of the project’s progress. Be it monthly, weekly, or daily reports, you need to generate this data with minimal effort. Further, you should be able to create a customized project view for managers, team members, administrators, and more.

2. Device Compatibility

Is your time management app compatible with different devices and browsers? Sometimes, you need to manage project tasks on the go while traveling. For that, you may depend on a mobile device rather than a desktop application. If the time management software does not work well on mobile, you might end up missing important notifications or updating crucial tasks.

3. Integration Options

Most of the time management programs integrate well with payroll modules or project management software. Integration with an invoice module ensures that you can automatically generate payslips for your employees. You need not spend much time and manually create a salary slip for each worker. 

Similarly, integration with project management software makes it convenient for you to create projects, assign responsibilities, prioritize tasks, and monitor progress dynamically.

4. Offline Functionality

There can be instances of internet failure, and the time tracking app can get disconnected. Look for time management software that tracks offline changes and synchronizes them when the net gets restored. Not all tools offer this functionality, and you need to do a comprehensive analysis of the software to discover the feature.

5. Client Tracking

Your organization might be dealing with multiple clients for varied projects. It might become challenging to make manual invoices for each of them. Hence, ensure that your time management software gives you the option to handle multiple client billing from the same dashboard. Many of the tools help you set privacy controls so that the dashboard remains clutter-free and you can easily navigate between different clients. 

6. Budgetary Considerations

Cost is an important consideration before purchasing any tool. Make sure that your time management software comes with all the above features at an affordable price. It may be part of a single plan, or there could be an option to buy add-on features. Also, ensure that you make full use of the free trial to understand the tool functionalities in detail.

A comparison of the best time management tools available in the market will give you insights into what to look for in an ideal time management system. Let’s dive in! 

List of Best Time Management Software

Depending on your business needs, you can choose from a pool of online time tracking tools. But, keep in mind the above-mentioned feature specifications and make a wise choice. 

1. ProProfs Project

oProfs Project is one of the best time management software

ProProfs Project is one of the best time management software that offers comprehensive project tracking features. The simple user interface lets you create a task and subtask in minutes. Also, you can easily track the task dependencies and deadlines on a single dashboard.

When it comes to project monitoring, you can use colorful Gantt charts. Also, you get access to three project views like calendar view, project view, and kanban view to track your project progress.

Key features of ProProfs Project:

  • Multiple client handling on a single dashboard.
  • Track billable hours for each team member.
  • Be transparent in your project transactions with instant client invoices.
  • Collaborate with your team members on a common platform using task comments and threaded replies.

Pricing:

  • 15 day free trial of any of the two available plans.
  • Essentials plan starts at $2/user/month
  • Premium plan starts at $4/user/month

Pros and Cons of ProProfs Project:

Pros Cons
  • Simple UI
  • Easy to track employee productivity using timesheets.
  • Inbuilt invoicing system Easy to handle multiple clients
  • Fewer integration options
  • 2. Rescue Time

    Rescue Time is one of the most popular

    Rescue Time is one of the most popular web-based time management tools. With the automatic time tracking feature, you can easily calculate the time spent by your team on different tasks. The best part is that you can even keep track of time lost on distracting websites and apps. 

    With these inputs, you can easily set daily limits on different sites to increase productivity. Also, don’t worry about your slow internet connection, you can still collect data while being offline.

    Key features of Rescue Time:

    • Option to turn off distractions like social media and news.
    • Get real-time alerts to stay focused on your goals.
    • Get advanced reports on time spent on daily tasks.
    • Monitor time spent on calls and meetings.

    Pricing:

    • 14-day free trial
    • Free lite plan
    • Premium plan starts at $12/month

    Pros and Cons of ProProfs Project:

    Pros Cons
    • Simple UI
    • Cost-effective subscription
    • Good personalization features
    • Inconvenient for mobile use
    • No option to track time spent on each project.

    3. Remember The Milk 

    Remember The Milk time management tool

    Remember The Milk is a time management tool to create tasks, share lists, or make interesting customizations. You can easily attach the relevant files to your task by connecting to Google Drive or Dropbox. Not just that, you can even work offline and save the task data.

    Unlike other advanced tools, Remember The Milk has free signup. So if you are going for a paid plan, you just need to pay a $39.99/year flat price. This becomes very cost-effective for small businesses as they need not spend money on subscriptions every year.

    Key features of Remember The Milk:

    • Use the ‘Smart Add’ feature to create your ‘to-do list’.
    • Get reminders via email, SMS, social media, or mobile apps.
    • Create ‘Smart Lists’ based on specific search criteria.
    • Apply the available 100+ themes to customize your work.
    • Integrate with 3rd party applications like Evernote, Calendar, and more.

    Pricing:

    • Free signup
    • Paid plan for $39.99/year

    Pros and Cons of Remember The Milk:

    Pros Cons
    • Easy to organize tasks
    • Available on all major platforms
    • Intuitive UI
    • No option to view multiple lists in a single view.
    • At times, integration can get cumbersome.
    • Limited features in the free version.

    4. Focus Keeper 

    Focus Keeper - Time Management

    Focus Keeper is a free time management tool that helps you streamline your work schedule. This simple and intuitive tool ensures you remain distraction-free while working. The best part is that Focus Keeper uses the Pomodoro technique.

    The Pomodoro technique is a popular time management technique that uses different time intervals to manage work and breaks. For example, a work timer is set for 25 mins. During this period, you are expected to be focused and work in a distraction-free environment. After 25 minutes, you can take a 5 mins break to get refreshed. 

    Key features of Focus Keeper:

    • Easy to schedule short sessions of 25 mins with 5 mins break.
    • Good customization options to add sounds, colors, and more.
    • Option to add both long and short breaks.
    • Intuitive user-interface.

    Pricing:

    Free tool

    Pros and Cons of Focus Keeper:

    Pros Cons
    • Easy to use UI.
    • Cost-effective
    • Works well on mobile
    • No option to set an alarm.
    • Cumbersome to set sound alerts.

    5. ClickUp

    Clickup

    ClickUp is an all-in-one task and time management software with interesting task management, customization, and reporting features. When it comes to managing projects, you can create interesting checklists. With customizable project workflows, every team member is updated about the project progress. 

    You can also easily integrate ClickUp to your favorite third-party applications like Dropbox, Google Drive, Google Calendar, and more. If you are a freelancer or an entrepreneur, watch out for the cost-effective forever free plan and unlimited plan.

    Key features of ClickUp:

    • Understand the task progress using the task status tab.
    • Identify overloaded resources and reallocate the tasks using the workload charts.
    • View all the team tasks on a single dashboard using the agile board view.
    • Using the scrum points feature, assign a value to each task.

    Pricing:

    • Forever free plan
    • Unlimited plan at $9/member/month

    Pros and Cons of ClickUp:

    Pros Cons
    • Good customization options.
    • Option to provide project access to guest users
    • Simple to keep track of goals and timelines.
    • Different ways to view lists: board view, calendar view, and so on.
    • Tricky to start with the initial setup.
    • No feature to assign reminders for individual tasks.

    6. Toggl

    Toggl track is time management software

    Toggl track is another time management software that helps you detect the time spent on different activities. Be it big or small businesses; a cost-effective free plan allows up to five users.

    All you have to do is install the app, and the tool tracks all the websites you use every ten seconds. Then, using the weekly standup feature, you can gain complete clarity of your tasks. 

    Key features of Toggl:

    • Automatically track time spent across different applications using one-click timers.
    • Turn your calendar events into time entries using the calendar integration option.
    • Use the auto tracker feature to trigger time entry suggestions while browsing certain websites.
    • Get a detailed and summarized report of your daily activities.
    • Easily assign billable rates to your projects.
    • Use automatic email reminders to keep track of pending tasks.

    Pricing:

    • 30 day free trial for all paid plans
    • Free plan for up to five users
    • Starter plan at $9/user/month
    • Premium plan at $18/user/month
    • Enterprise plan comes with custom pricing 

    Pros and Cons of Toggl:

    Pros Cons
    • Intuitive UI
    • Comprehensive reports
    • Easy to edit time entries
    • Cost-effective plans
    • No option to link time to invoicing
    • Difficult to add new clients

    7. Evernote

    Evernote

    Evernote falls in the category of personal planning tools. Using this application, you can easily create notes for both your personal and professional work. This helps you to brainstorm ideas and be well-planned before you start working on any project.

    Be it reading an article, browsing through a pdf, or scanning through an image, Evernote makes it easy for you to save these documents on its platform. While it has a basic free plan, the higher plans are also cost-effective.

    Key features of Evernote:

    • Option to easily move between devices like mobile and laptop.
    • Automatic syncing and saving of notes online.
    • Feature to access your notes on an offline mode.
    • Tag notes with easy to search keywords.
    • Capture photos and save them to your notes.
    • Create organized checklists for your tasks.

    Pricing:

    • Free basic plan
    • Premium plan at $2.58/month
    • Business plan at $6.79/user/month

    Pros and Cons of Evernote:

    Pros Cons
    • Easy to search documents with keywords
    • Cost-effective plans
    • Acts as an effective contact management tool
    • Also supports handwriting
    • Limitations in rotating and cropping images
    • No option to record video directly from Evernote

    8. Trello

    Trello

    Trello is an intuitive time management software that helps you set goals and team meetings. The workflow is simple and easy to customize with the lists-cards feature. With an easy drag and drop option, you don’t have to go through lengthy email chains to find suitable files for your project.

    When it comes to projects, they are organized on a simple kanban board. You can start with a template or create a project from scratch. Start by creating task lists. These task lists take the form of columns on the board. You can easily segregate tasks into different columns like ‘to do,’ ‘doing,’ and ‘done.’

    Key features of Trello:

    • Easy to set up Trello board with lists and cards showing a clear project workflow.
    • Plan your projects with the timeline view.
    • Efficiently plan your time with the calendar.
    • Use built-in automation features to move across lists, meet deadlines, and build team assignments.
    • Integrate with third-party tools like Slack, Dropbox, Google Drive, and more.

    Pricing:

    • Free plan
    • Business class plan starts at $10/user/month (billed annually)
    • Contact sales for Enterprise plan

    Pros and Cons of Trello:

    Pros Cons
    • Easy to navigate visual dashboard
    • Option to tag team members
    • Easy to collaborate and distribute workload in a team
    • An excellent option to prioritize tasks with color codes.
    • Too many boards can get confusing
    • Low storage limit

    9. MindNode 

    MindNode 

    MindNode is a  task and time management software that helps you with idea brainstorming, making notes, and more. The best part is that you can start with a single idea, keep adding more points to it and develop them over a period of time.

    With more than 250+ stickers, you get the option to create visual mind maps for your project. You can also export your notes to plain text, pdf, doc, CSV, etc.

    So, if you are thinking of freelancing or entrepreneurship, give this tool a shot as it has a feature-rich free plan. An advanced plan is quite affordable.

    Key features of MindNode:

    • Use mind maps to clearly outline your projects.
    • With visual tags, connect a related group of ideas together.
    • Block out distractions with the ‘Focus Mode’ feature.
    • Easy to sync your plans, deadlines, lists, and more on a single dashboard.

    Pricing:

    • Free plan
    • MindNode Plus at $2.49/month

    Pros and Cons of MindNode:

    Pros Cons
    • Cost-effective plan
    • Easy to create concept maps
    • Visually appealing interface
    • More compatible with iOS

    10. 1Password

    1Password

    1Password is another popular tool for time management. This software comes with an interface to easily store and use strong passwords. You get access to interesting features like password vault, custom groups, automatic records of usernames and passwords, and more.

    The best part is that you can create a single-click automatic login for different users. Also, with the high level of security, you can easily avoid any unauthorized login.

    Key features of 1Password:

    • Securely store your private documents and logins in a password vault.
    • Option to automatically record your usernames and passwords on entering new websites and applications.
    • Works well on all devices and browsers.
    • Easily create and manage custom groups for password permissions.

    Pricing:

    Team and Business Plans:

    • Team plan at $3.99/user/month
    • Business plan at $7.99/user/month
    • Get a custom quote for Enterprise plan

    Personal and Family Plans:

    • 1Password plan at $2.99/user/month (billed annually and comes with a 14-day free trial)
    • 1Password Families plan at $4.99/user/month (billed annually and comes with a 14-day free trial)

    Pros and Cons of 1Password:

    Pros Cons
    • Easy to secure all the passwords in one place
    • Option to create custom fields and notes
    • Affordable business and family plans
    • Convenient to manage a large team
    • Plugin locking issues
    • Difficult to fill passwords with the iOS version

    11. Nifty

    Nifty

    Image Source

    Nifty is a comprehensive time management software with time tracking, reporting, and milestone tracking capabilities. This simple and intuitive tool can be effectively used by marketers, digital agencies, product managers, agile developers, and more. The best part about Nifty is that you can manage all your projects from a centralized location. 

    When it comes to project tracking, you can use a kanban or Gantt chart view. Also, there is a project portfolio option that helps you create an organized workflow. 

    Key features of Nifty:

    • Improve team productivity by checking the time logs of all your team members.
    • Access a visual timeline to set team goals.
    • Collaborate on tasks with kanban, list, and swimlane views.
    • Option to give real-time feedback via chat and zoom meetings.
    • Automatically view project progress and check the workload of team members.
    • Use the Gantt chart feature to visualize milestones for your project.

    Pricing:

    • 14-day free trial
    • Starter plan at $39/month, billed annually
    • Pro plan at $79/month, billed annually
    • Business plan at $124/month, billed annually
    • Enterprise plan at custom pricing

    Pros and Cons of Nifty:

    Pros Cons
    • User-friendly interface
    • Good customization options
    • Easy to manage all the documents in one place
    • No option to track budget
    • Tricky to use calendar view

    12. Workast

    Workast

    Workast is one of the best project management tools to organize projects and tasks in a streamlined manner. You can quickly get started with readymade, customizable templates for your projects. 

    Also, the collaboration between team members is essential to complete projects within the deadline. This can be brought in by adding team members as task followers. In this way, each employee knows who is there in the team, whom to ask for help, and the right way to manage tasks.

    Key features of Workast:

    • Visualize your work easily with workast boards.
    • Sync your tasks by connecting to a work calendar.
    • Use slack to get task updates and reminders.
    • Create in-depth customized reports that are visible across teams.
    • Collect real-time responses using surveys, forms, and more.

    Pricing:

    • Free essential plan
    • Standard plan at $4.95/user/month (billed annually)
    • Professional plan at $9.95/user/month (billed annually)
    • Enterprise plan available on contacting sales.

    Pros and Cons of Workast:

    Pros Cons
    • Good integration with slack
    • Easy to create to-do lists
    • Intuitive UI
    • Time-consuming to add details to specific tasks

    13. JIRA

    Jira

    JIRA is an advanced time management tool with comprehensive project management capabilities. In addition to the versatile customization options, you can easily integrate JIRA with popular third-party tools like Slack, Zoom, Google, and more.

    With the Jira epic feature, you can plan extensive work that needs to be done over several sprints. This ensures that your team is not overburdened with an enormous task. In addition, it can lead to clear work distribution and enhanced productivity at your workplace

    Key features of JIRA:

    • Create customizable scrum boards and kanban boards.
    • Use agile reporting to get real-time actionable insights.
    • With the automation engine option, you can easily automate your tasks and processes.
    • Work on the go with Jira mobile app.
    • Easily communicate and collaborate with your clients with the JIRA cloud feature.

    Pricing:

    • Basic free plan for ten users
    • Standard plan starts at $70/month
    • Premium plan starts at $140/month
    • Enterprise plan available on contact

    Pros and Cons of JIRA:

    Pros Cons
    • Easy project tracking
    • Powerful customization feature
    • Options for third party integrations and plugins
    • Possible to categorize user stories
    • Tricky to configure for first-time users
    • Minimal capabilities to upload files

    14. Focus

    Focus - Be Productive

    Focus is a reliable tool to ensure a distraction-free workplace. In addition, there is an option to completely block/disable your phone for a particular time period. 

    The best part is that even if you switch off and restart your phone, the timer would continue to operate and keep you focussed. Hence, Focus ensures that employees do not get distracted by notifications on their phones. This makes them more productive and efficient in their tasks.

    Key features of Focus:

    • Easily block distracting websites and apps.
    • Flexible option to schedule your time weeks beforehand.
    • Automatic break reminders to keep you refreshed.
    • Easily view the focus statistics to understand your work productivity.

    Pricing:

    • 7-day free trial
    • Paid plan starts from $19

    Pros and Cons of Focus:

    Pros Cons
    • Simple productivity dashboard
    • Easy to set up
    • Flexible scheduling option
    • Occasional data loss which means you have to enter your project details from scratch.

    15. Complish

    Complish

    Complish is a project management tool to create team tasks, set meetings, manage team goals and discussions, and more. In addition, you can keep track of project progress in real-time.

    Teams have the option to create their own goals autonomously. Then, based on the deadlines and available tools, they can align it with the larger project objectives. In this way, there is a balance between the team, individual, and larger organizational goals.

    Key features of Complish:

    • Manage remote teams with flexible remote check-in options.
    • Easily send status updates via slack, MS Teams, or email.
    • Link your goals to project tasks and fix accountability.
    • Easily assign tasks to multiple teams and members.

    Pricing:

    • Free plan for the five-member team
    • Advanced plan of $3.25/user/month (billed annually)

    Pros and Cons of Complish:

    Pros Cons
    • Simple UI
    • Good customization options
    • Reliable option to create goal tags
    • More advanced features needed

    16. Chanty

    Chanty

    Chanty is a productive time management tool with exciting features like creating conversations, optimizing workflow, seamless switching between multiple tasks, and more. With the powerful team space management option, you can set permissions and roles in a conversation. 

    Also, you can make instant replies to tasks with voice messages. Not just audio, even video messages are an integral part of Chanty.

    Talking about integrations, you can integrate Chanty with your favorite third-party tools like Dropbox, Asana, Trello, MailChimp, and more.

    Key features of Chanty:

    • Easily access the message history of your team to be updated with all communication.
    • With a pinning option, tag any team member to get answers to pending tasks.
    • Create any task from email or convert any message into task format.
    • Manage your tasks efficiently with the kanban board view.
    • Easily set team roles and control permission settings.

    Pricing:

    • Forever free plan
    • Business plan starts at $3/user/month (billed annually)

    Pros and Cons of Chanty:

    Pros Cons
    • Simple and easy to set up
    • Intuitive design
    • Faster communication and collaboration feature
    • Lack of integration options

    17. Quire 

    Quire

    Quire is a powerful time management software with comprehensive functionalities like smart folder creation, instant messaging, kanban boards, project templates, and so on. 

    You can give a unique context to your tasks by labeling them clearly. Also, a drag and drop option allows you to organize the tasks into logical groups quickly.

    At present, Quire is available free of cost. However, if you are just starting off with your entrepreneurial venture, you may want to consider Quire for your time management.

    Key features of Quire:

    • Break down bigger projects into simpler nested task lists.
    • Get a visual view of your project with kanban boards and gantt charts.
    • Share and delegate tasks on a real-time basis.
    • Easily create a task routine with the recurring tasks option.
    • Export your project data into .csv, excel, or JSON format.

    Pricing:

    Free

    Pros and Cons of Quire:

    Pros Cons
    • Simple UI
    • Easy to see task progress with kanban view
    • Hassle-free customizations
    • Tricky to edit on the desktop app

    18. actiTIME

    actiTime

    Image Source

    actiTIME is an all-in-one time management tool that helps you to manage large teams with ease. While dealing with multiple projects, time management is much more complex. That’s where actiTIME’s analytics feature comes to your rescue.

    The in-depth analytics and reporting feature gives you a clear idea of the time spent on each project. For example, you can see the hours put in by different employees, time wasted on unwanted apps and websites, etc.

    Key features of actiTIME:

    • Easily monitor individual timesheets to calculate the billable hours.
    • Automatic tracking of overtime to understand team workload.
    • Easily calculate team absences or create custom leave types.
    • Get a detailed billing report.
    • Create and set up your work schedule in minutes.

    Pricing:

    actiTIME online: $7/user/month

    actiTIME self-hosted: $120 one-time payment for 1 user

    Pros and Cons of actiTIME

    Pros Cons
    • Simple UI
    • Easy to follow up pending tasks
    • Integrated customer billing system
    • High pricing

    19. Todoist

    todoist

    Image Source

    Todoist is a popular task organization and time management tool for small and medium scale businesses. You can easily add new tasks, see the task progress, and set dates for recurring tasks. There is an option to highlight and prioritize the important tasks of a particular day.

    By delegating tasks to your team members, the team workload gets shared quickly. Also, with real-time notifications, you get to know when members are posting their comments and completing their tasks.

    Key features of Todoist:

    • Setup notifications to be updated with task progress, comments, and more.
    • Option to assign points for team members for completing tasks.
    • Integrate with third-party tools like Zapier, Dropbox, Amazon Alexa, and so on.
    • Use simple boards to drag and drop your projects.

    Pricing:

    • Free plan
    • Premium plan at $3/month (billed annually)
    • Business plan at $5/month (billed annually)

    Pros and Cons of Todoist:

    Pros Cons
    • Cost-effective plans
    • Interesting reward system
    • Easy communication and collaboration
    • Cumbersome calendar view
    • Tricky to schedule recurring tasks

    20. ClickTime

    Clicktime

    Image Source

    ClickTime is a comprehensive project management tool for task creation, budget tracking, timesheet management, reporting cum analytics, and much more. There are customizable timesheets for industry types ranging from IT, non-profit organizations to consulting agencies.

    One popular feature of ClickTime is the way expenses are handled from a single dashboard. Be it your employee salary or travel; the expenditure is tracked in detail. Then, automatically a bill is generated for the same. You can even set notifications for pending payments.

    Key features of ClickTime:

    • Use an automated notification system to enhance timesheet entries.
    • Upload different receipts and expenses on a single, easy-to-understand dashboard.
    • Monitor employee productivity and workload to easily allocate/reallocate tasks.
    • Understand your project progress with visual reports.
    • Easily integrate with accounting and CRM software.

    Pricing:

    • 14-day free trial
    • Starter plan at $9/user/month
    • Team plan at $12/user/month
    • Premier plan at $24/user/month
    • Enterprise plan pricing available on contact

    Pros and Cons of ClickTime:

    Pros Cons
    • Easy to set up
    • In-depth reporting
    • Easy to manage employee time and leave
    • Customization can be challenging
    • No option to automatically track compensation time

    21. Focus Booster

    Focus booster productivity tracking tool

    Focus booster is another productivity tracking tool to create a distraction-free workplace. This tool makes use of the Pomodoro technique to enhance workflow. In the Pomodoro technique, you set a timer and work for 25 minutes. This is followed by a 5 mins break. With the Pomodoro count, you can easily track what you have achieved in a day.

    Focus Booster comes with an affordable starter plan. If you are a freelancer or an entrepreneur, you’ll see that this tool fits your budget.

    Key features of Focus Booster:

    • Create a to-do list of all tasks.
    • Easily manage clients and their billable hours.
    • Track and record sessions, even in an offline mode.
    • Easily reallocate or delete time entries for daily tasks.
    • Option to set a 20-minute long break to get refreshed.

    Pricing:

    • Starter free plan
    • Individual plan starts at $2.99/month
    • Professional plan starts at $4.99/month
    • 30 day free trial for all plans

    Pros and Cons of Focus Booster:

    Pros Cons
    • Affordable plans
    • Easy to set up
    • Option to manually add time
    • Lack of advanced templates
    • No android app

    22. Harvest

    Harvest is a versatile time management software

    Harvest is a versatile time management software used by both big and small businesses alike. You can easily integrate this tool with popular third-party tools like Integry, Zapier, and IFTTT. By setting up automatic workflows, duplicate tasks are easily eliminated. 

    Invoice generation happens at a simple mouse click by just exporting the timesheet entries of your employees. Not just that, with Harvest’s API, you can create your own custom integrations based on your business needs.

    Key features of Harvest:

    • Flexible to set up start and stop timers both on desktop and mobile.
    • Easily integrate with Google Calendar and Outlook.
    • Access a visual dashboard to understand your project progress.
    • Automatic invoice creation with Stripe and Paypal integrations.
    • Easily export your project data to third-party applications. 

    Pricing:

    • 30-day free trial
    • Forever free plan
    • Pro plan starts at $12/month

    Pros and Cons of Harvest:

    Pros Cons
    • Reliable invoice generation
    • Easy to set up and use
    • Multiple ways to input time
    • No option to archive time hours
    • No flexibility for employees to add time, it can get taxing for project managers

    23. Hours

    Hours time management software

    Hours is another popular time tracking app for organizations. You can either download it on your mobile or install it on your workstation. With just an email ID, you can set up your Hours account and get started.

    The basic working of Hours is based on setting timers for different tasks in your schedule. However, when it comes to differentiating between the tasks, you can use beautiful color codes. Also, you can navigate between various tasks on your timeline using a simple user interface.

    Key features of Hours:

    • Easy to create customizable invoices.
    • Use advanced reporting to view your team’s performance.
    • Hassle-free tracking of timelines and identification of project shortcomings.
    • Easily set up and use timers to enhance productivity.

    Pricing:

    Hours works on two paid plans:

    • Hours Personal ($19.99/year)
    • Hours Pro ($59.99/year)

    Pros and Cons of Hours:

    Pros Cons
    • Simple UI
    • Easy to set up
    • Works well on smartwatches
    • No windows or Mac version
    • No option for productivity tracking

    24. Hubstaff

    Hubstaff time management software

    Hubstaff is a comprehensive time management software with interesting features like project budgeting, GPS tracking, employee scheduling, and more. For example, a detailed timesheet with activity recaps gives you a clear idea of what your employees are currently working on and where their time is wasted. Moreover, employees have the option to decide their work tracking time.

    If you are a startup or a freelancer, don’t worry about the budget. You can easily get started with a forever-free plan.

    Key features of Hubstaff:

    • Easily track employee work based on custom locations.
    • Inbuilt payroll software to disburse employee salaries.
    • Plan different shifts with the employee scheduling option.
    • Make use of GPS tracking for remote teams.
    • Use detailed reporting to get an in-depth understanding of the team’s progress.

    Pricing:

    • 14-day free trial
    • Forever free plan
    • Basic plan starts at $7/user/month
    • Premium plan starts at $10/user/month
    • Enterprise plan starts at $20/user/month

    Pros and Cons of Hubstaff:

    Pros Cons
    • In-depth reporting feature
    • Convenient for remote teams
    • User-friendly interface
    • Tricky to use the time off or holiday option
    • Limited currency setting option for billing

    25. Time Doctor

    time doctor time management software

    Time Doctor is an all-in-one time management tool with comprehensive features like client billing, project monitoring, and more. You can easily track the time spent by your employees on websites, apps, projects, and tasks. 

    Not just that, you can create invoices and make all the payments from this single app. Some payment integrations available with this tool are: TransferWise, PayPal, Payoneer. 

    When handling multiple tasks, the multitask toolbar option lets you easily make bulk edits to tasks. 

    Key features of Time Doctor:

    • Option to quickly transform your ideas into visual mind maps.
    • Easily integrate with third-party tools like G Suite, JIRA, Monday, and so on.
    • Create customizable payrolls for your employees.
    • Manage employee productivity by tracking time spent on each task.

    Pricing:

    • Free trial available
    • Forever free plan
    • Unlimited plan starts at $9/member/month

    Pros and Cons of Time Doctor:

    Pros Cons
    • Cost-effective plans
    • Good number of integrations
    • Flexible to manage multiple clients
    • Mandatory sign up is cumbersome

    26. Apploye

    Apploye time management software

    Apploye is an all-inclusive time management software with features like time tracking, project management, productivity monitoring, attendance maintenance, client invoice, and more.

    If you are working on a large project, Apploye can help you with detailed planning. You can easily create project tasks, set goals, analyze work deadlines, etc. Moreover, you can also track the time spent by team members on each task. With this information, you can calculate billable hours and generate client invoices.

    Key features of Apploye:

    • Automatic and manual time tracking for each task.
    • View project tasks on a single dashboard with project view, member-wise view, graph and tabular view.
    • Use Google calendar to schedule team tasks.
    • Track your employees’ attendance with GPS.
    • Create customized alerts to monitor budget overshoot.

    Pricing:

    • 10-day free trial
    • Solo plan starts at $2/one user/month
    • Standard plan starts at $2.5/user/month
    • Premium plan starts at $3/user/month
    • Elite plan starts at $3.5/user/month

    Pros and Cons of Apploye:

    Pros Cons
    • Affordable pricing
    • Versatile features of time tracking, project and budgetary management
    • Easy to navigate user-interface
    • Lack of options to customize dashboards.

    Comparison of the Best Time Management Software

    Time Management Software Price Basic Time Tracking Mobile App Reporting Payroll integration Automatic Invoice Generation
    ProProfs Project Essentia plan starts at $2/user/month Yes Yes Yes No Yes
    Rescue Time Premium plan starts at $12/month Yes Yes Yes No No
    Remember The Milk Flat price of $39.99/year Yes Yes Yes No No
    Focus Keeper Free tool Yes Yes Yes No No
    ClickUp Unlimited plan at $9/member/month Yes Yes Yes Yes Yes
    Toggl Starter plan at $9/user/month Yes Yes Yes Yes Yes
    Evernote Premium plan at $2.58/month Yes Yes Yes No No
    Trello Business class plan starts at $10/user/month Yes Yes Yes No No
    MindNode Plus plan starts at $2.49/month Yes Yes Yes No No
    1Password Team plan starts at $3.99/user/month Yes Yes Yes No No
    Nifty Starter Plan at $39/month Yes Yes Yes No Yes
    Workast Standard plan starts at $4.95/user/month Yes Yes Yes Yes Yes
    JIRA Standard plan starts at $70/month Yes Yes Yes No No
    Focus Starting price $19 Yes Yes Yes No No
    Complish Advanced plan starts at $3.25/user/month Yes Yes No No No
    Chanty Business plan starts at $3/user/month Yes Yes Yes No No
    Quire Free Yes Yes Yes No No
    actiTIME Onlineplan starts at $7/user/month Yes Yes Yes Yes Yes
    Todoist Premium plan starts at $3/month Yes Yes Yes No No
    ClickTime Starter plan starts at $9/user/month Yes Yes Yes Yes Yes
    Focus Booster Individual plan starts at $2.99/month Yes Yes Yes No No
    Harvest Pro plan starts at $12/month Yes Yes Yes Yes Yes
    Hours Hours Personal at $19.99/year Yes Yes Yes No No
    Hubstaff Basic plan starts at $7/user/month Yes Yes Yes Yes Yes
    Time Doctor Unlimited plan starts at $9/member/month Yes Yes Yes Yes Yes
    Apploye 10 day free-trial. Solo plan starts at $2/one user/month Yes Yes Yes Yes Yes

    810
    Reads
    Share this article on

    Do you want a free Project Management Software?

    We have the #1 Online Project Management Software starting at $0

    About the author

    David is a Project Management expert. He has been published in Jeffbullas.com, Hr.com, and eLearningIndustry. As a project planning and execution expert at ProProfs, he has offered a unique outlook on improving workflows and team efficiency. Connect with David for more engaging conversations on Twitter, LinkedIn, and Facebook.