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14 Team Communication Tools for Fast-Growing Organizations

14 Team communication tools for rapid-growth organizations

Let’s take a hypothetical situation that doesn’t involve team communication tools for managing projects.  You bring together a highly competent workforce with the best skill set for a major project. Once the team members are on board, you go ahead and assign tasks, allocate resources, and define the deadlines. 

Since you have the workflow plan perfectly laid out, a potential project delay or project failure is the last of your concerns.

But guess what?

The unthinkable happens.

The project fails! On probing, you discover that there is hardly any communication or collaboration among team members, with each one working in complete silos. This lack of communication costs you dearly in the form of lost productivity, missed deadlines, and inefficiency at work. 

Does that ring a bell?

Projects are bound to go off track when team members are not on the same page. Merely picking a highly skilled team is not enough. You need to ensure that your team members talk to one another, give and take feedback, and work in sync to achieve project goals. 

Investing in a good team management tool can help you here. It provides a centralized platform for your team to communicate, discuss tasks, and avoid last-minute scramble to deliver multiple projects.

But, with a plethora of such tools available on the market, you’re bound to have questions about which one is the right fit for you. 

In this blog, we have put together a list of the top 14 team management tools to help you make an informed decision. 

A Quick Look at Team Communication Tools & Their Key Features

Software Key Features Pricing
ProProfs Project Simple and intuitive interface

Task comments & file sharing

Gantt charts, Kanban board, Calendar view, List view

Real-time notifications

Insightful reports and analytics

Essentials - $2/user/month
Premium - $4/user/month
Chanty Task management

Screen sharing

Unlimited messaging

User-friendly platform

Teambook access

Free - $0
Business - $3/user/month
Slack Private and public chat rooms

Audio and video calls

Unlimited integrations

24/7 customer support

Team message history access

Free - $0/month
Pro - $2.67/month
Business+ - $5/month
Enterprise Grid - Available on Request
Flock Shared project notes

Simple-to-use interface

Screen sharing

Virtual calls

File sharing ability

Starter - $0

Pro - $2.71/user/month

Enterprise - Available on request

Microsoft Teams Mobile-friendly interface

Screen sharing ability

File storage available

HD audio and video calling

Chat functionality

Microsoft Teams (free) - $0

Microsoft 365 Business Basic - $1.68/user/month (annual commitment)

Microsoft 365 Business Standard - $8.99/user/month (annual commitment)

Google Workspace Instant messaging

Audio and video meetings

Secure file storing and sharing

Access apps on-the-go

Sync data across multiple applications

Business Starter - $1.71/user/month

Business Standard - $9.21/user/month

Business Plus - $17.27/user/month

Enterprise - Available on request

Ryver Easy file storage and sharing

Unlimited chat and text messaging

Public and private chats

Audio and video calls

Simple and intuitive platform

Starter - $49 (Up to 12 users)

Unlimited - $79 (Unlimited users)

Enterprise - $149 (Single sign-on)

Fleep Screen sharing

Audio/ video calling

Messaging/chat

Pinned messages

Activity tracking

Basic - $0

Business - $5/user/month

Enterprise - Available on request

Troop Messenger Screen sharing

Document management

Contacts book access

Whiteboard access

Data recording and storing

Premium - $1.02/user/month

Enterprise - $3.06/user/month

Superior - $6.81/user/month

Zoom Easy audio/video calling for teams of all sizes

HD audio and video meetings

Record meetings

Single sign-on

Unlimited cloud storage ability

Basic - $0

Pro - $149.90/license/year

Business - $199.90/license/year

Enterprise - $240/license/year

Skype Instant messenger

High quality audio and video calling

Call recording

Live subtitles

Fun backgrounds

Available on request
Jive Simple and intuitive interface

Easy-to-use platform

Insightful workflow analytics

Relevant project suggestions

News page for organizational updates

Available on request
Yammer Seamless file sharing

Workflow customization

Real-time alerts and notifications

Task and milestone tracking

Like and follow buttons

Microsoft 365 E3 - $30.94/user/month

Microsoft 365 E5 - $55.11/user/month

Microsoft 365 F3 - $7.72/user/month

Krisp.ai User-friendly software

Secure noise cancellation tool

Microphone noise removal

Speaker noise removal

Personalized onboarding

Personal - $0

Personal Pro - $5/month (billed yearly)

Team - $5/user/month (billed yearly)

Enterprise - Available on request

What is a Team Communication Tool?

A team communication tool brings team members together under a single roof and helps them connect, communicate, and collaborate across all tasks and projects. It helps them discuss bottlenecks on the go, give and receive feedback, and support one another in delivering work on time. 

Instant messaging, secure file sharing and crystal-clear project visibility are some of the key features of an ideal team communication tool. These offers increased transparency and enhanced team interaction, leading to better business outcomes.

What to look for in the Best Team Communication Software

Did you know that 86% of businesses attribute workplace problems to inadequate or poor communication?

Deploying team communication software is clearly the need of the hour. 

But with so many options at your disposal, selecting one can be challenging. Don’t fret. We’re here to make the job easier for you. 

While selecting the best team communication software, it’s important to consider these key benefits and features that a tool must offer:

1. Real Time Collaboration

Real-time collaboration allows team members to connect and work towards a common business goal. This enables smooth project execution with maximum efficiency and minimum confusion. The best team communication tools offer features such as seamless file sharing, task comments, and @mention functionality for effortless collaboration.

2. Versatility

An ideal tool should be versatile enough to manage projects across IT, HR, marketing, and creative fields. Since each industry is unique, a unique set of features are essential for hassle-free project execution. So, before you go ahead with a team communication tool, ensure that the tool is equipped with features that enable the smooth execution of projects across various categories.

3. Insightful Reports

The best team communication tools provide comprehensive reports that shed light on project progress, status, timelines, time spent on tasks, and much more. . They deliver actionable insights into who has worked on what and how much progress is made,  aiding decision-making for future projects and tasks. You can easily access these detailed reports from the tool’s intuitive dashboard anywhere and anytime.

4. Simple Interface

Do you know what the leading team communication tools have in common? They are all simple, intuitive, and mobile-friendly. With a short learning curve, such tools ensure the easy onboarding of teams of all sizes. Also, with easy navigation comes effortless long-term tool adoption. A few things to look out for include convenient drag and drop functionality and seamless third-party integrations.

5. Pricing

Pricing is undeniably the most important consideration of all. An excellent tool is not only power-packed with essential features that enable team communication but is also affordable in the long run. Thus, go for software that offers the best features and functions at a price that fits your budget and offers value in the long term.  

List of Best Team Communication Tools

Selecting the best team communication tool is not an easy task. It involves thorough research into each tool’s capabilities to ensure that you only choose a tool that best suits your project and team’s needs.

Here, we have listed the top 14 tools with their features and prices to help you compare and make the right choice. 

1. ProProfs Project

ProProfs Project- Best Team Communication Tool

ProProfs Project is an all-in-one team communication tool for fast-growing companies. Packed with state-of-the-art features, the tool helps team members connect and collaborate from anywhere and anytime. While it keeps teams in sync as they work on projects together, it enables you to track the time spent and the progress made on each of your projects.  You can also share files and documents for a particular task or project instantly with your team. With the tool’s task comments and @mention functionality, it is possible to share feedback and give regular updates in real-time.

Suitable for both small setups as well as large organizations with big teams, ProProfs Project is one of the leading team communication tools to foster collaboration across projects and get work done faster. 

Features:

  • User-friendly platform
  • Real-time alerts and notifications
  • AI-powered reports 
  • Task comments with @mention functionality
  • Project workflows & task dependencies
  • Easy task and project management

Pricing:

  • Essentials – $2/user/month
  • Premium – $4/user/month

What we liked: Real-time project status updates.

What could be better: Management of the files and documents shared with project members can be improved. 

Best for Team collaboration across projects and managing multiple projects on a single platform.

2. Chanty

Chanty- best team communication tool

Chanty is a great tool for teams of high-growth organizations.  With a short learning curve, teams can instantly get acquainted with the tool and use it to collaborate on project activities.  One of the software’s features, Teambook allows convenient browsing and filtration of team activity for streamlined project management. You can use it to share files easily on the platform. Also, you can send voice messages for on-the-go communication.

The screen sharing feature lets you share your screen with the team over meetings and discussions. This provides real-time access to the context of the ongoing discussions.

Features:

  • Personal audio and video calls
  • Instant voice messaging
  • Screen sharing
  • Pinned messages
  • Third party integrations

Pricing:

  • Free – $0
  • Business – $3/user/month

What we liked: Team communication over seamless audio and video calls.

What could be better: Project views.

Best for: Organizing team activities with Teambook.

3. Slack

Slack is the best team communication tool

Slack is a feature-packed tool that allows you to connect with team members in an organized way. Its ‘channels’ ensure that all your project data, messages, files, and conversations are in one place.  You can create a public or private channel for projects as per your requirements. Also, team chats allow team members to work in perfect sync with each other.

Furthermore, its audio and video calls enhance real-time communication. The tool centralizes all your work information and enables seamless collaboration between team members.

Features:

  • Private and public chat rooms
  • Voice and video calls
  • Third party integrations
  • Screen sharing
  • Customizable workflow

Pricing:

  • Free – $0/month
  • Pro – $2.67/month
  • Business+ – $5/month
  • Enterprise Grid – Available on Request

What we liked: Great tool for organizing project information.

What could be better: File storage.

Best for: Its team chats help keep everyone in the loop and on the same page.

4. Flock

Flock business collaboration hub

If your fast-growing organization is looking for a tool that enables effortless conversations within teams, then Flock is the tool for you. It lets you hold conversations and follow up on them easily.

The tool integrates with multiple applications, making it easy to access information from a third-party app without leaving Flock. You can switch to an audio and video call from a private or public chat within seconds for enhanced communication. The tool’s custom fields and user groups help ease the communication workflow across teams and departments.

Features:

  • Team chat and video calls
  • Shared to-do’s and reminders
  • Screen sharing
  • Custom on-boarding
  • Activity feed

Pricing:

  • Starter – $0
  • Pro – $2.71/user/month
  • Enterprise – Available on request

What we liked: Awesome integrations with third-party applications for seamless information flow.

What could be better: Lagging issues.

Best for: Holding conversations across teams to get work done faster.

5. Microsoft Teams

Microsoft Teams is best team communication system

Microsoft Teams, a virtual meeting software, empowers your team members by providing a platform for excellent communication anytime and anywhere. Joining and hosting a call is as easy as a cakewalk. It is the best fit for teams of all sizes who wish to connect with each other without a hitch. Whether you wish to connect from your desktop or your mobile device, Microsoft Teams lets you schedule meetings and stay connected across devices.

Moreover, you can interactively engage with team members using GIFs, emojis, and stickers in a group or individual chats.

Features:

  • Amazing cloud storage capabilities
  • Secure chat, audio and video calls
  • Compatible with Word, Excel, & PowerPoint
  • Cloud voicemail and call transfers
  • Easy screen sharing ability

Pricing:

  • Microsoft Teams (free) – $0
  • Microsoft 365 Business Basic – $1.68/user/month (annual commitment)
  • Microsoft 365 Business Standard – $8.99/user/month (annual commitment)

What we liked: Easy collaboration over chat and video calls.

What could be better: Team onboarding.

Best for: Teams that wish to engage proactively with each other over calls and messages.

6. Google Workspace

Google Workspace is best team communication software

Google Workspace is a suite of many applications such as Google Sheets, Google Docs, Google Photos, Google Drive, and Google Meet. It offers a single place for everything you need – file storage, document sharing, or collaborating over audio and video calls. You can access applications effortlessly and communicate with team members to achieve the desired business goals.

Quick and secure document access allows you to view files and collaborate with team members in real-time.

Features:

  • Custom business email
  • Audio and video meetings
  • Secure file storing and sharing
  • Automatic synchronization
  • Solid reporting capabilities

Pricing:

  • Business Starter – $1.71/user/month
  • Business Standard – $9.21/user/month
  • Business Plus – $17.27/user/month
  • Enterprise – Available on request

What we liked: One suite for all your project needs such as file storing and integrated online calendar.

What could be better: Switching between applications can be made easier.

Best for: It is one of the best tools for document collaboration.

7. Ryver

Ryver is best team collaboration tool

Ryver allows team members to connect and collaborate for cross-functional work with solid features such as instant messaging and video calling. With this tool, you can steer clear of long threaded work emails and save time by accessing all project information at your fingertips, sorted by date or topic. You can instantly get over an audio and video call to avoid miscommunication between teams. 

With Ryver, it is easy to create and assign tasks to team members and notify them of the same so that you can get work done faster.

Features:

  • Screen sharing
  • Unlimited chat
  • Audio/video calling
  • Unlimited conversation searching ability
  • Checklists and tags for task management

Pricing:

  • Starter – $49 (Up to 12 users)
  • Unlimited – $79 (Unlimited users)
  • Enterprise – $149 (Single sign-on)

What we liked: Organized project information access.

What could be better: Integrations with third-party apps.

Best for: Instant messaging across teams.

8. Fleep

Fleep- best team communication tool

For a workplace that demands modern communication solutions, Fleep, with its bunch of powerful features, is certainly the right choice.

Using the tool, you can engage with teams across distances and platforms with features such as chats, audio, and video calls. This lets you connect instantly with everyone involved in the project and carry out work with minimum hassles. You can add or remove people from conversations as per the task needs. Also, you can add external participants like clients, vendors, and stakeholders securely.

Features:

  • Secure file sharing
  • Audio and video calling
  • Messaging/chat
  • Full message history access
  • Automation capabilities

Pricing:

  • Basic – $0
  • Business – $5
  • Enterprise – Available on request

What we liked: Automation capabilities ease team communication by automating recurring task communication.

What could be better: Calling features can be improved for the quality of calls.

Best for: The tool is awesome for communication over chats and video calls.

9. Troop Messenger

Troop Messenger is best team communication tool

Troop Messenger lets you communicate effortlessly with team members right from the time a project starts till it reaches completion. It offers easy messaging and calling that enable smooth running projects.

The tool lets you share your screen for a better context of project meetings and presentations. Moreover, you can share your desktop that makes spotting of issues and resolving them smarter and quicker. This helps save time and effort of manually resolving an issue.

Features:

  • One-on-one messaging
  • File sharing
  • Screen and desktop sharing
  • Whiteboard access
  • Live tracking

Pricing:

  • Premium – $1.02/user/month
  • Enterprise – $3.06/user/month
  • Superior – $6.81/user/month

What we liked: Finding project information is a breeze.

What could be better: More integrations can be added.

Best for: Managing and organizing tasks.

10. Zoom

Zoom is top team communication tool

Zoom is a great tool for video meetings, group discussions, and seminars. With a short learning curve, you don’t need special training to use this tool. It helps you instantly send an invite or join a meeting. The meeting invite includes the event description and intimates the recipient of the meeting’s timing and agenda. During the call, you can access the chat log and engage with other attendees.

The tool’s screen sharing feature makes it easy to follow the context of the meeting.

Features:

  • Built-in chats and discussions
  • HD audio and video meetings
  • Files and documents sharing over calls
  • Poll-taking ability
  • Unlimited cloud storage

Pricing:

  • Basic – $0
  • Pro – $149.90/license/year
  • Business – $199.90/license/year
  • Enterprise –  $240/license/year

What we liked: Communicating with remote team members on video calling is easy. 

What could be better: Mobile experience.

Best for: Holding interactive meetings and conferences with team members across the globe.

11. Skype

Skype is best team communication tool

Skype is popular for its bespoke HD audio and video calling features. The tool helps connect teams from anywhere in the world to enable the smooth execution of multiple projects.

Skype’s smart messaging and phone calls ensure that distance never gets in the way of delivering successful projects. You can use @mentions to bring a specific person’s attention to a particular task or comment. Also, you can record calls to capture key notes and discussions. The tool’s instant messenger lets you connect with anyone in real-time.

Features: 

  • HD audio and video calling
  • Call recording
  • Screen sharing
  • Third-party integrations
  • Voicemail

Pricing:

  • Available on request

What we liked: Instant messaging helps teams connect in real-time.

What could be better: Better quality when interacting with large groups of people.

Best for: Connecting over video calls anywhere and anytime.

12. Jive

Jive is best team communication tool

Jive allows you to network with teams across the organization on a single platform. It helps communicate effectively through news, videos, blogs, inbox, and quick notifications. In fact, it is the only place you need to engage with employees. You can assign tasks, track them, and send reminders, all from the tool’s dashboard. It lets you set up collaborative spaces for specific teams or departments to ease communication. It is the perfect tool to unite employees on a centralized platform, ignite communications, and build a close-knit, collaborative workspace.

Features:

  • Interactive intranet
  • Virtual voicemail
  • File sharing
  • Polls and events
  • Task management

Pricing:

  • Available on request

What we liked: The dashboard lets you manage tasks and conversations seamlessly.

What could be better: Customizable dashboards.

Best for: Networking within teams and departments.

13. Yammer

Yammer is best team communication tool

Yammer enables uninterrupted team communication by building social communities within an organization. It offers a great medium to connect team leaders and team members across the organization. It allows everyone to actively indulge in engaging and interactive conversations, share ideas, and network like a pro. Also, you can hold discussions and polls, and organize events on a single platform.

The tool allows you to share documents, files, and images seamlessly. Also, Yammer’s integration with other Microsoft apps is an added advantage of onboarding the tool.

Features:

  • Incredible @mention functionality
  • Like and follow buttons
  • File sharing ability
  • Feedback mechanism
  • Activity dashboard

Pricing:

Yammer’s team management solution comes with three pricing tiers:

  • Microsoft 365 E3 – $30.94/user/month
  • Microsoft 365 E5 – $55.11/user/month
  • Microsoft 365 F3 – $7.72/user/month

What we liked/What’s special about this tool: Engaging platform that helps connect users on the go.

What could be better: Third-party integration.

Best for: Social networking for internal communication

14. Krisp.ai

Krisp- best team communication tool

Krisp.ai is a noise cancellation app that enables you to hold meetings without any disruption. By canceling external noise, it encourages free-flowing conversations, eliminating the need to put participants on mute.

The tool allows you to always be at your professional best on meetings and conference calls. Also, its personalized onboarding ensures that you instantly adapt to its usage and conduct meetings with confidence. Moreover, the tool offers robust team management features that keep project members on the right track.

Features:

  • Software-only solution
  • Personalized dashboard
  • Microphone noise removal
  • Speaker noise removal
  • Team management

Pricing:

  • Personal – $0
  • Personal Pro – $5/month (billed yearly)
  • Team – $5/user/month (billed yearly)
  • Enterprise – Available on request

What we liked: Best voice quality with echo removal.

What could be better: Mobile version.

Best for Disruption-free voice and video calls.

Comparison of Team Communication Tools

Software Workflow management Secure file sharing Task dependencies Task comments Real-time alerts/notifications
ProProfs Project Y Y Y Y Y
Chanty Y Y Y Y Y
Slack Y Y Y Y Y
Flock Y Y Y Y Y
Microsoft Teams Y Y Y N Y
HipChat Y Y Y Y Y
Ryver Y Y Y Y Y
Fleep Y Y Y Y Y
Troop Messenger Y Y Y Y Y
Zoom Y Y Y N Y
Skype Y Y Y N Y
Jive Y Y Y Y Y
Yammer Y Y Y Y Y
Krisp.ai Y N Y Y Y

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About the author

David is a Project Management expert. He has been published in Jeffbullas.com, Hr.com, and eLearningIndustry. As a project planning and execution expert at ProProfs, he has offered a unique outlook on improving workflows and team efficiency. Connect with David for more engaging conversations on Twitter, LinkedIn, and Facebook.